Toys and Games
Commercial Novelty
- Licensing,
Heroes of 2001 Merchandise for SaleUse of the Heroes of 2001 stamp image remains highly restricted. The Postal Service has been granted the right to use the image on limited merchandise, such as mugs, key chains, pins, framed art, that has undergone product review by the Postal Service and the other rights holders: The Record (Bergen County, NJ) and the firefighters who are featured in the photograph. These products may be used as giveaway items for employees and customers and for resale at Postal Service events. You can order Heroes of 2001 products using authorized Postal Service purchasing methods from the following list of official licensees. Only the companies listed below have been authorized to use this restricted image within their grant of rights; therefore, purchase products only from the list of licensed vendors below. If you have questions on pricing, quantity, or any other purchasing information, please contact the vendors listed below.
- Licensing,
|
Issue: | Cesar E. Chavez |
Item Number: | 454100 |
Denomination & Type of Issue: |
37-cent commemorative |
Format: | Pane of 20 (1 design) |
Series: | N/A |
Issue Date & City: | April 23, 2003, Los Angeles, CA 90001 |
Designer: | Carl T. Herrman, Carlsbad, CA |
Engraver: | N/A |
Artist: | Robert Rodriguez, Pasadena, CA |
Art Director: | Carl T. Herrman, Carlsbad, CA |
Typographer: | Carl T. Herrman, Carlsbad, CA |
Modeler: | Banknote Corporation of America, Inc. (BCA) |
Manufacturing Process: | Offset/Microprint "USPS" |
Printer: | Banknote Corporation of America, Inc. (BCA) |
Printed at: | Browns Summit, NC |
Press Type: | Man Roland, 300 |
Stamps per Pane: | 20 |
Print Quantity: | 75 million stamps |
Paper Type: | Phosphor tagged, block |
Adhesive Type: | Pressure sensitive |
Processed at: | Banknote Corporation of America, Inc. (BCA) |
Colors: | Yellow, Magenta, Cyan, Black |
Stamp Orientation: | Vertical |
Image Area (w x h): | 0.82 x 1.39 in./20.83 x 35.31mm |
Overall Size (w x h): | 0.99 x 1.56 in./25.15 x 39.62 mm |
Full Pane Size (w x h): | 5.90 x 7.26 in./149.86 x 184.40 mm |
Plate Size: | 240 stamps per revolution |
Plate Numbers: | "B" followed by four (4) single digits |
Marginal Markings: | "© 2002 USPS" Price Plate numbers in four corners Plate position diagram Barcodes and text on back |
Catalog Item Number(s): | 454120 Block of 4 - $1.48 454130 Block of 10 - $3.70 454140 Full Pane of 20 - $7.40 454161 First Day Cover - $0.75 454193 Full Pane w/FDC - $8.15 |
Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:
CESAR E CHAVEZ COMMEMORATIVE STAMP
POSTMASTER
7001 S CENTRAL AVE RM 338
LOS ANGELES CA 90052-9998
After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by May 22, 2003.
Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:
INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014
First day covers remain on sale for at least 1 year after the stamp's issuance.
There are no philatelic products for this stamp issue.
Stamp distribution offices (SDOs) will receive one-half of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).
SDOs will make a subsequent automatic distribution to Post Offices for one-quarter of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition/Stamp Return. SDOs must not distribute stamps to Post Offices before April 16, 2003.
SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in six positions for subsequent distribution to each philatelic window.
SDOs that serve this many philatelic windows... | will receive this quantity of
the Cesar E. Chavez commemorative stamp, Item 454100. |
1 | 12,000 |
2 | 24,000 |
3 | 36,000 |
4 | 48,000 |
5 | 60,000 |
6 | 72,000 |
8 | 96,000 |
9 | 108,000 |
12 | 144,000 |
13 | 156,000 |
16 | 192,000 |
19 | 228,000 |
Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.
For fulfilling supplemental orders from SDOs, the San Francisco APD will receive 4,400,000 additional stamps; the Memphis APD will receive 2,800,000 additional stamps; and the Chicago, Denver, and New York APDs will each receive 1,000,000 additional stamps
All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.
- Stamp Services,
Government Relations, 3-20-03
As a community service, the Postal Service offers pictorial cancellations to commemorate local events celebrated in communities throughout the nation. A list of events for which pictorial cancellations are authorized appears below. If available, the sponsor of the pictorial cancellation appears in italics under the date. Also provided, as space permits, are illustrations of those cancellations that were reproducible and available at press time.
People attending these local events may obtain the cancellation in person at the temporary Post Office station established there. Those who cannot attend the event, but who wish to obtain the cancellation, may submit a mail order request. Pictorial cancellations are available only for the dates indicated, and requests must be postmarked no later than 30 days following the requested pictorial cancellation date.
All requests must include a stamped envelope or postcard bearing at least the minimum First-Class Mail® postage. Items submitted for cancellation may not include postage issued after the date of the requested cancellation. Such items will be returned unserviced.
Customers wishing to obtain a cancellation should affix stamps to any envelope or postcard of their choice, address the envelope or postcard to themselves or others,insert a card of postcard thickness in envelopes for sturdiness, and tuck in the flap. Place the envelope or postcard in a larger envelope and address it to: PICTORIAL CANCELLATIONS, followed by the NAME OF THE STATION,ADDRESS, CITY, STATE, ZIP + 4 CODE, exactly as listed below (using all capitals and no punctuation, except the hyphen in the ZIP + 4 code).
Customers can also send stamped envelopes and postcards without addresses for cancellation, as long as they supply a larger envelope with adequate postage and their return address. After applying the pictorial cancellation, the Postal Service returns the items (with or without addresses) under addressed protective cover.
The following cancellations have been extended for 30 days.
February 6, 2003
Postal Service
ZORA NEALE HURSTON BENNETT BELLES STATION
POSTMASTER
PO BOX 9998
GREENSBORO NC 27427-9998
February 13, 2003
Estado Libre Asociado de PR, Senado de PR, San Juan, PR 00901
FUNDACION LUIS MUNOZ MARIN STATION
POSTMASTER
PICTORIAL CANCELLATION COORDINATOR
585 AVE FD ROOSEVELT STE 223
SAN JUAN PR 00936-9996
February 15, 2003
Asociacion Medica de Puerto Rico
CINCUENTENARIO STATION
POSTMASTER
PICTORIAL CANCELLATION COORDINATOR
585 AVE FD ROOSEVELT STE 223
SAN JUAN PR 00939-9996
February 15, 2003
Estado Libre Asociado de PR, Senado de PR
RUTA PANORAMICA LUIS MUNOZ MARIN STATION
POSTMASTER
PICTORIAL CANCELLATION COORDINATOR
585 AVE FD ROOSEVELT STE 223
SAN JUAN PR 00936-9996
February 16, 2003
Estado Libre Asociado de PR, Senado de PR, San Juan, PR 00901
RUTA PANORAMICA LUIS MUNOZ MARIN STATION
POSTMASTER
PICTORIAL CANCELLATION COORDINATOR
585 AVE FR ROOSEVELT STE 223
SAN JUAN PR 00936-9996
February 25, 2003
St. Louis Public Library
THURGOOD MARSHALL STATION
POSTMASTER
1720 MARKET ST
ST LOUIS MO 63155-9998
March 1, 2003
Reading Post Office
NOVAPEX STATION
POSTMASTER
2323 CHURN CREEK RD
REDDING CA 96049-9998
March 3, 2003
03 03 03 STATION
POSTMASTER
PO BOX 9998
EMERY SD 57332-9998
March 3, 2003
SEGWAY TM HT TEST SITE STATION
POSTMASTER
PO BOX 9998
NEW BERN NC 28562-9998
March 15, 2003
U.S. Fish and Wildlife Service
WINDOM WETLAND MANAGEMENT DISTRICT STATION
POSTMASTER
PO BOX 9998
WINDOM MN 56101-9998
U.S. Fish and Wildlife Service
SHERBURNE NATIONAL WILDLIFE REFUGE STATION
POSTMASTER
PO BOX 9998
ZIMMERMAN MN 55398-9998
March 22, 2003
Acton Post Office
GENERAL GRANBURY STATION
POSTMASTER
5561 NORTH GATE RD
ACTON TX 76049-9998
Granbury Post Office
GENERAL GRANBURY STATION
POSTMASTER
530 NORTH CROCKETT ST
GRANBURY TX 76048-9998
March 7-9, 2003 Nature Coast Civil War Reenactment 6TH ANNUAL NATURE COAST CIVIL WAR REENACTMENT STATION POSTMASTER 18 NE 4TH AVE CRYSTAL RIVER FL 34429-9998 |
March 8, 2003 Marysville Post Office 123 ANNUAL BOK KAI PARADE STATION POSTMASTER 407 C ST MARYSVILLE CA 95901-9998 |
March 13-16, 2003 COIN AND CURRENCY STATION MANAGER MAIN OFFICE WINDOW SERVICES 900 EAST FAYETTE ST BALTIMORE MD 21233-9715 |
March 14, 2003 Lakeland District Diversity Development WOMENS HISTORY STATION POSTMASTER PO BOX 5066 MILWAUKEE WI 53201-5066 |
March 14, 2003 ARROWWOOD NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 KENSAL ND 58455-9998 |
March 15, 2003 Postal Service BUENOS AIRES NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 SASABE AZ 85633-9998 |
March 15, 2003 WAUBAY NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 WAUBAY SD 57273-9998 |
March 15, 2003 MADISON WETLAND MANAGEMENT DISTRICT STATION POSTMASTER PO BOX 9998 MADISON SD 57042-9998 |
March 15, 2003 WETLAND MANAGEMENT DISTRICT STATION POSTMASTER PO BOX 9998 FERGUS FALLS MN 56537-9998 |
March 15, 2003 U.S. Fish and Wildlife Service TUALATIN RIVER NATIONAL WILDLIFE REFUGE STATION POSTMASTER/PHILATELIC SERVICES 16300 SW LANGER DR SHERWOOD OR 97140-9998 |
March 15, 2003 Waco Stamp Club WACOPEX STATION POSTMASTER 430 WEST STATE HIGHWAY 6 WACO TX 76702-9998 |
March 15, 2003 MAYVILLE WI STATION POSTMASTER PO BOX 9998 MAYVILLE WI 53050-9998 |
March 15, 2003 Buffalo Lake National Wildlife Refuge BUFFALO LAKE NATIONAL WILDLIFE REFUGE STATION POSTMASTER 25380 STOREY RD UMBARGER TX 79091-9998 |
March 15, 2003 The National Wildlife Refuge System ANAHUAC NATIONAL WILDLIFE REFUGE STATION POSTMASTER 411 MIAN ST ANAHUAC TX 77514-9998 |
March 15, 2003 The National Wildlife Refuge System MCFADDIN AND TEXAS POINT NATIONAL WILDLIFE REFUGE STATION POSTMASTER 5424 TREMONT ST SABINE PASS TX 77655-9998 |
March 15, 2003 The National Wildlife Refuge System TRINITY RIVER NATIONAL WILDLIFE REFUGE STATION POSTMASTER 1515 SAM HOUSTON ST LIBERTY TX 77575-9998 |
March 15, 2003 The National Wildlife Refuge System BIG BOGGY NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 WADSWORTH TX 77483-9998 |
March 15, 2003 Maine Women's Hall of Fame 14TH ANNUAL INDUCTION CEREMONY STATION POSTMASTER 40 WESTERN AVE AUGUSTA ME 04330-9998 |
March 15, 2003 U.S. Department of Interior SANTA ANA NATIONAL WILDLIFE REGUGE STATION POSTMASTER 841 AUSTIN ST ALAMO TX 78516-9998 |
March 15, 2003 Muleshoe Post Office MULESHOE AND GRULLA STATION POSTMASTER 221 EAST 3RD ST MULESHOE TX 79347-9998 |
March 15, 2003 Shamrock Post Office U DROP INN STATION POSTMASTER 210 NORTH MADDEN SHAMROCK TX 79079-9998 |
March 15, 2003 U.S. Fish and Wildlife Service LITCHFIELD WETLAND MANAGEMENT DISTRICT STATION POSTMASTER PO BOX 9998 LITCHFIELD MN 55355-9998 |
March 15, 2003 City of Sidney, AR ST PATRICKS DAY STATION POSTMASTER PO BOX 9998 SIDNEY AR 72577-9998 |
March 15, 2003 North Louisiana Refuges Complex BLACK BAYON LAKE NATIONAL WILDLIFE REFUGE STATION POSTMASTER 501 STERLINGTON RD MONROE LA 71201-9998 |
March 15-16, 2003 Fish and Wildlife Service PELICAN ISLAND NWR STATION POSTMASTER 1290 MAIN ST SEBASTIAN FL 32958-9998 |
March 15-April 15,
2003 Imperial and Kofa National Wildlife Refuge IMPERIAL AND KOFA NATIONAL WILDLIFE REFUGE STATION POSTMASTER 2222 SOUTH 4TH AVE YUMA AZ 85364-9998 |
March 17, 2003 HURON WETLAND MANAGEMENT DISTRICT STATION POSTMASTER PO BOX 9998 HURON SD 57350-9998 |
March 17, 2003 Maine Mentoring Partnership and Camp Fire USA ABSOLUTELY INCREDIBLE KID DAY MAINE MENTORING DAY STATION POSTMASTER 40 WESTERN AVE AUGUSTA ME 04330-9998 |
March 17, 2003 Upper Mississippi River National Wildlife and Fish Refuge UPPER MISS REFUGE STATION POSTMASTER PO BOX 9998 MCGREGOR IA 52157-9998 |
March 19, 2003 HAMDEN SLOUGH NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 AUDUBON MN 56511-9998 |
March 21, 2003 The Eastern College Athletic Committee CHAMPIONSHIP STATION POSTMASTER 50001 COLONIE CENTER MALL ALBANY NY 12205-9998 |
March 21, 2003 Farmingdale Post Office WOMENS HISTORY MONTH STATION POSTMASTER BOX 9998 FARMINGDALE NY 11735-9998 |
March 22, 2003 Amity Schools AMITY DAFFODIL FESTIVAL STATION POSTMASTER PO BOX 9998 AMITY OR 97101-9998 |
March 22, 2003 Hornell Area Humane Society HORNELL AREA HUMANE SOCIETY STATION POSTMASTER 27 MAIN ST ARKPORT NY 14807-9998 |
March 22, 2003 Springfield Chamber of Commerce SPRINGFIELD EQUINOX FESTIVAL STATION POSTMASTER 188 EAST 9TH AVE SPRINGFIELD CO 81073-9998 |
March 22, 2003 Postal Service TOWN HERO STATION POSTMASTER PO BOX 9998 RUTLAND VT 05701-9998 |
March 22, 2003 Montgomery County 4-H Program - Penn State Extension QUILT SHOW STATION POSTMASTER 1117 BRIDGE RD CREAMERY PA 19430-9998 |
March 27, 2003 Paris Stamp Club SANTA FE FRISCO DEPOT RAILROAD STATION POSTMASTER 500 CLARKSVILLE ST PARIS TX 75460-9998 |
March 28, 2003 The National Collegian Athletic Association 2003 NCAA MENS DIVISION I BASKETBALL EAST REGIONAL STATION POSTMASTER 50001 COLONIE CENTER MALL ALBANY NY 12205-9998 |
March 28-30, 2003 Garfield-Perry Stamp Club MARCH PARTY STATION ATTN MARKETING SPECIAL CANCELS 2200 ORANGE AVE NO 206 CLEVELAND OH 44101-9996 |
March 29, 2003 JEFFERSON SPCA PET FEST STATION POSTMASTER 5720 CITRUS BLVD NEW ORLEANS LA 70123-9998 |
March 29, 2003 Ozark Foothills Film Fest FILM FEST STATION POSTMASTER PO BOX 9998 LOCUST GROVE AR 72550-9998 |
March 29, 2003 U.S. Fish and Wildlife Service RIDGEFIELD NATIONAL WILDLIFE REFUGE STATION POSTMASTER PHILATELIC SERVICES 205 NORTH MAIN ST RIDGEFIELD WA 98642-9998 |
March 29, 2003 Community Foundation COMMUNITY FOUNDATION STATION POSTMASTER 301 WEST MAIN AVE GASTONIA NC 28052-9998 |
March 29, 2003 MERIWETHER LEWIS STATION POSTMASTER HARPERS FERRY NATIONAL HISTORICAL PARK HARPERS FERRY WV 25425-9998 |
March 30, 2003 SAND LAKE NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 COLUMBIA SD 57433-9998 |
March 30, 2003 Dravosburg Centennial Committee CENTENNIAL STATION POSTMASTER PO BOX 9998 DRAVOSBURG PA 15034-9998 |
April 1, 2003 Oak Ridge National Laboratory 60TH ANNIVERSARY MANHATTAN PROJECT STATION WINDOW SERVICES 1237 EAST WEISGARBER RD KNOXWILLE TN 37950-9998 |
April 2-4, 2003 The Texas Library Association TLA 2003 STATION GPO WINDOW UNIT MANAGER 401 FRANKLIN ST HOUSTON TX 77201-9998 |
- Stamp Services,
Government Relations, 3-20-03
Special Cancellation Die HubsPostmasters and plant managers who have any of the special cancellation die hubs listed below may use them for the periods designated. At the end of the period, these die hubs must be withdrawn and stored. Postmasters and plant managers who do not have these special die hubs may not request them from the sponsors. |
|
Cancellation | Period of Use |
Save Your Vision Week | Feb. 1-March 31 |
March Is Kidney Month, Give to the National Kidney Foundation | March 1-March 31 |
March Is Red Cross Month | March 1-March 31 |
Easter Seals, Fight Crippling | March 1-April 22 |
April Is Child Abuse Prevention Month | April 1-April 30 |
April Is Organ Donor Awareness Month - Donors Make Miracles | April 1-April 30 |
Law Day USA Freedom Under Law, May 1 | April 1-April 30 |
Strike Back at Cancer, Give to the American Cancer Society | April 1-April 30 |
National Carih Asthma Week | April 1-May 6 |
Only You Can Prevent Forest Fires | April 1-Oct. 31 |
National Salvation Army Week, 4th Week in May | May 1-May 31 |
Support Research for "NF," Neurofibromatosis | May 1-May 31 |
Support Your Mental Health Association | May 1-May 31 |
National Flag Day, June 14, Pause for the Pledge | May 1-June 14 |
Goodwill Industries - Our Business Works So People Can | May 1-June 30 |
Support National Historic Preservation Week | May 9-May 15 |
National Transportation Week | May 14-May 20 |
Fight Disease, Support City of Hope Pilot Medical Center | May 15-June 15 |
Defeat Muscular Dystrophy, Support MDAA | May 15-June 17 |
Conquer Multiple Sclerosis | May 17-June 17 |
Conquer Cystic Fibrosis | Sept. 1-Sept. 30 |
Peace Corps Anniversary, Making a Difference | Sept. 1-Oct. 31 |
Employ People With Disabilities | Sept. 1-Nov. 30 |
Give to the United Way | Sept. 15-Nov. 15 |
Learn About Lupus, October Is Lupus Awareness Month | Oct. 1-Oct. 31 |
Radon Action Week, Protect Your Family, Test Your | Oct. 1-Oct. 31 |
Support Infection Control Week | Oct. 1-Nov. 30 |
Help Retarded Children | Nov. 1-Nov. 30 |
Military Families Recognition Day | Nov. 1-Nov. 30 |
National Adoption Month | Nov. 1-Nov. 30 |
National Philanthropy Day, Love of Humankind | Nov. 1-Nov. 30 |
Use Christmas Seals, Support Your Lung Association | Nov. 8-Dec. 31 |
Support American Education Week | Nov. 10-Nov. 30 |
Autistic Children, Hope Through Research and Education | Dec. 1-Dec. 31 |
- Mailing Standards, Pricing and Classification, 3-20-03 |
Post Office Changes |
|||||||||
Old/ New |
Finance No. | ZIP Code | State | P.O. Name | County/ Parish |
Station/Branch/Unit | Unit Type | Effective Date | Comments |
Old | 03-2664 | 85611 | AZ | Elgin | Santa Cruz | Main Office | Post Office | 06/27/1987 | Post Office discontinued. Retain ZIP Code. Establish a Place Name. Continue to use Elgin AZ 85611 as last line of address. |
New | 03-8140 | 85611 | AZ | Sonoita | Santa Cruz | Elgin | Place Name | 10/05/2002 | |
Old | 05-1698 | 95931 | CA | College City | Colusa | Main Office | Post Office | 01/05/1998 | Post Office and ZIP Code discontinued. Establish a place name. College City CA becomes an acceptable last line for use with ZIP Code 95912. |
New | 05-0288 | 95912 | CA | Arbuckle | Colusa | College City | Place Name | 10/05/2002 | |
Old | 18-2322 | 52036 | IA | Delaware | Delaware | Main Office | Post Office | 02/09/1998 | Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Delaware IA 52036 as last line of address. |
New | 18-5580 | 52036 | IA | Manchester | Delaware | Delaware | Place Name | 11/02/2002 | |
Old | 17-7744 | 47381 | IN | Salamonia | Jay | Main Office | Post Office | 08/05/1983 | Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Salamonia IN 47381 as last line of address. |
New | 17-7106 | 47381 | IN | Portland | Jay | Salamonia | Place Name | 10/12/2002 | |
Old | 26-3500 | 56132 | MN | Garvin | Lyon | Main Office | Post Office | 10/02/1992 | Post Office discontinued. Retain ZIP Code. Establish a Community Post Office. Continue to use Garvin MN 56132 as last line of address. |
New | 26-0550 | 56132 | MN | Balaton | Lyon | Garvin | Community Post Office | 10/05/2002 | |
Old | 28-8202 | 64687 | MO | Wakenda | Carroll | Main Office | Post Office | 11/02/2002 | Post Office and Post Office Box ZIP Code discontinued. Establish a place name. Wakenda MO becomes an acceptable last line for use with ZIP Code 64633. |
New | 28-1308 | 64633 | MO | Carrollton | Carroll | Wakenda | Place Name | 11/02/2002 | |
Old | 37-4640 | 58002 | ND | Casselton | Cass | Absaraka | Community Post Office | 03/04/2001 | Community Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Absaraka ND 58002 as last line of address. |
New | 37-4640 | 58002 | ND | Hunter | Cass | Absaraka | Place Name | 08/03/2002 | |
Old | 37-5312 | 58641 | ND | Lefor | Stark | Main Office | Post Office | 11/01/1996 | Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Lefor ND 58641 as last line of address. |
New | 37-3632 | 58641 | ND | Gladstone | Stark | Lefor | Place Name | 11/02/2002 | |
Old | 37-5984 | 58758 | ND | Martin | Sheridan | Main Office | Post Office | 11/22/1996 | Post Office discontinued. Retain ZIP Code. Establish a community Post Office. Continue to use Martin ND 58758 as last line of address. |
New | 37-0288 | 58758 | ND | Anamoose | McHenry | Martin | Community Post Office | 09/28/2002 | |
Old | 34-6069 | 88429 | NM | Mount Dora | Union | Main Office | Post Office | 04/01/1997 | Post Office and ZIP Code discontinued. Establish a place name. Mount Dora NM becomes an acceptable last line for use with ZIP Code 88424. |
New | 34-3738 | 88424 | NM | Grenville | Union | Mount Dora | Place Name | 11/02/2002 | |
Old | 35-0055 | 14003 | NY | Alabama | Genesee | Main Office | Post Office | 07/17/1987 | Post Office and ZIP Code discontinued. Establish a place name. Alabama NY becomes an acceptable last line for use with ZIP Code 14013. |
New | 35-0515 | 14013 | NY | Basom | Genesee | Alabama | Place Name | 10/12/2002 | |
Old | 38-8274 | 45781 | OH | Torch | Athens | Main Office | Post Office | 09/24/1999 | Post Office and ZIP Code discontinued. Establish a place name. Torch OH becomes an acceptable last line for use with ZIP Code 45723. |
New | 38-1883 | 45723 | OH | Coolville | Athens | Torch | Place Name | 09/28/2002 | |
Old | 38-1946 | 45622 | OH | Creola | Vinton | Main Office | Post Office | 05/15/1992 | Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Creola OH 45622 as last line of address. |
New | 38-5887 | 45622 | OH | New Plymouth | Vinton | Creola | Place Name | 12/07/2002 | |
Old | 38-0189 | 44803 | OH | Amsden | Seneca | Main Office | Post Office | 06/26/1997 | Post Office and ZIP Code discontinued. Establish a place name. Amsden OH becomes an acceptable last line for use with ZIP Code 44830. |
New | 38-2800 | 44830 | OH | Fostoria | Seneca | Amsden | Place Name | 10/05/2002 | |
Old | 40-1216 | 97722 | OR | Burns | Harney | Diamond | Community Post Office | 02/17/1998 | Community Post Office and ZIP Code discontinued. Establish a place name. Diamond OR becomes an acceptable last line for use with ZIP Code 97721. |
New | 40-1216 | 97721 | OR | Burns | Harney | Diamond | Place Name | 10/01/2002 | |
Old | 46-0090 | 57420 | SD | Akaska | Walworth | Main Office | Post Office | 10/01/1997 | Post Office discontinued. Retain ZIP Code. Establish a community Post Office. Continue to use Akaska SD 57420 as last line of address. |
New | 46-7740 | 57420 | SD | Selby | Walworth | Akaska | Community Post Office | 09/28/2002 | |
Old | 46-5814 | 57557 | SD | Mission Ridge | Stanley | Main Office | Post Office | 01/31/1989 | Post Office and ZIP Code discontinued. Establish a place name. Mission Ridge SD becomes an acceptable last line for use with ZIP Code 57532. |
New | 46-3060 | 57532 | SD | Fort Pierre | Stanley | Mission Ridge | Place Name | 09/28/2002 | |
Old | 46-7020 | 57774 | SD | Provo | Fall River | Main Office | Post Office | 06/09/1995 | Post Office and ZIP Code discontinued. Establish a place name. Provo SD becomes an acceptable last line for use with ZIP Code 57735. |
New | 46-2538 | 57735 | SD | Edgemont | Fall River | Provo | Place Name | 09/28/2002 | |
Old | 48-7415 | 79846 | TX | Redford | Presidio | Main Office | Post Office | 01/17/1987 | Post Office discontinued. Retain ZIP Code. Establish a community Post Office. Continue to use Redford TX 79846 as last line of address. |
New | 48-7305 | 79846 | TX | Presidio | Presidio | Redford | Community Post Office | 09/28/2002 | |
Old | 48-6975 | 76677 | TX | Perry | Falls | Main Office | Post Office | 06/30/1992 | Post Office and Post Office box ZIP Code discontinued. Establish a place name. Perry TX becomes an acceptable last line for use with ZIP Code 76682. |
New | 48-7585 | 76682 | TX | Riesel | McLennan | Perry | Place Name | 09/28/2002 | |
Old | 48-5770 | 76555 | TX | Maysfield | Milam | Main Office | Post Office | 10/02/1992 | Post Office and ZIP Code discontinued. Establish a place name. Maysfield TX becomes an acceptable last line for use with ZIP Code 76520. |
New | 48-1350 | 76520 | TX | Cameron | Atascosa | Maysfield | Place Name | 11/02/2002 | |
Old | 48-6345 | 77462 | TX | Newgulf | Wharton | Main Office | Post Office | 03/31/1994 | Post Office and ZIP Code discontinued. Use Boling TX 77420 as last line of address. |
New | 48-0920 | 77420 | TX | Boling | Wharton | Main Office | Post Office | 01/04/2003 | |
Old | 49-3332 | 84630 | UT | Gunnison | Sanpete | Fayette | Community Post Office | 04/01/2002 | Community Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Fayette UT 84630 as last line of address. |
New | 49-3332 | 84630 | UT | Gunnison | Sanpete | Fayette | Place Name | 09/29/2002 | |
Old | 51-3198 | 22953 | VA | Madison Mills | Madison | Main Office | Post Office | 04/13/1996 | Post Office and Post Office Box ZIP Code discontinued. Establish a place name. Madison Mills VA becomes an acceptable last line for use with ZIP Code 22960. |
New | 51-6756 | 22960 | VA | Orange | Orange | Madison Mills | Place Name | 11/02/2002 | |
Old | 51-9060 | 24289 | VA | Trammel | Dickenson | Main Office | Post Office | 04/03/1993 | Post Office and ZIP Code discontinued. Establish a place name. Trammel VA becomes an acceptable last line for use with ZIP Code 24237. |
New | 51-2412 | 24237 | VA | Dante | Russell | Trammel | Place Name | 11/16/2002 | |
Old | 51-9372 | 24379 | VA | Volney | Grayson | Main Office | Post Office | 09/30/1994 | Post Office and ZIP Code discontinued. Establish a place name. Volney VA becomes an acceptable last line for use with ZIP Code 24363. |
New | 51-6222 | 24363 | VA | Mouth of Wilson | Grayson | Volney | Place Name | 11/16/2002 | |
Old | 56-4230 | 54130 | WI | Kaukauna | Outagamie | Main Office | Post Office | 04/19/2003 | Realign ZIP Code boundaries. Use Wrightstown WI 54180 as last line of address for the 36 deliveries previously in ZIP Code 54130. |
New | 56-9190 | 54180 | WI | Wrightstown | Brown | Main Office | Post Office | 04/19/2003 | |
Old | 55-6174 | 25152 | WV | Page | Fayette | Main Office | Post Office | 04/22/1994 | Post Office discontinued. Retain ZIP Code. Establish a community Post Office. Continue to use Page WV 25152 as last line of address. |
New | 55-4380 | 25152 | WV | Kincaid | Fayette | Page | Community Post Office | 11/09/2002 | |
Old | 55-1416 | 26339 | WV | Center Point | Doddridge | Main Office | Post Office | 07/22/1994 | Post Office discontinued. Retain ZIP Code. Establish a community Post Office. Continue to use Center Point WV 26339 as last line of address. |
New | 55-7224 | 26339 | WV | Salem | Harrison | Center Point | Community Post Office | 11/02/2002 | |
Old | 55-7770 | 25645 | WV | Stirrat | Logan | Main Office | Post Office | 04/01/1994 | Post Office and ZIP Code discontinued. Establish a place name. Stirrat WV becomes an acceptable last line for use with ZIP Code 25670. |
New | 55-2160 | 25670 | WV | Delbarton | Mingo | Stirrat | Place Name | 11/02/2002 | |
Old | 55-7536 | 24883 | WV | Skygusty | McDowell | Main Office | Post Office | 03/23/1990 | Post Office and ZIP Code discontinued. Establish a place name. Skygusty WV becomes an acceptable last line for use with ZIP Code 24801. |
New | 55-8514 | 24801 | WV | Welch | McDowell | Skygusty | Place Name | 11/09/2002 | |
Old | 55-7386 | 25182 | WV | Sharon | Kanawha | Main Office | Post Office | 02/09/1990 | Post Office and Post Office Box ZIP Code discontinued. Use Miami WV 25134 as last line of address. |
New | 55-5370 | 25134 | WV | Miami | Kanawha | Main Office | Post Office | 11/02/2002 | |
Old | 55-6552 | 24877 | WV | Powhatan | McDowell | Main Office | Post Office | 12/08/1995 | Post Office and Post Office Box ZIP Code discontinued. Establish a place name. Powhatan WV becomes an acceptable last line for use with ZIP Code 24868. |
New | 55-5922 | 24868 | WV | Northfork | McDowell | Powhatan | Place Name | 11/09/2002 | |
Old | 55-6522 | 26162 | WV | Porters Falls | Wetzel | Main Office | Post Office | 06/12/1993 | Post Office discontinued. Retain Post Office Box ZIP Code. Establish a place name. Continue to use Porters Falls WV 26162 as last line of address. |
New | 55-5844 | 26162 | WV | New Martinsville | Wetzel | Porters Falls | Place Name | 11/02/2002 | |
Old | 55-6318 | 26161 | WV | Petroleum | Ritchie | Main Office | Post Office | 06/15/1987 | Post office discontinued. Retain ZIP Code. Establish a place name. Continue to use Petroleum WV 26161as last line of address. |
New | 55-1206 | 26161 | WV | Cairo | Ritchie | Petroleum | Place Name | 11/09/2002 | |
Old | 55-5598 | 26407 | WV | Mountain | Ritchie | Main Office | Post Office | 11/08/1996 | Post Office and ZIP Code discontinued. Establish a place name. Mountain WV becomes an acceptable last line of address for use with ZIP Code 26415. |
New | 55-6276 | 26415 | WV | Pennsboro | Ritchie | Mountain | Place Name | 11/09/2002 | |
Old | 55-1422 | 26612 | WV | Centralia | Braxton | Main Office | Post Office | 08/28/1996 | Post Office and Post Office Box ZIP Code discontinued. Establish a place name. Centralia WV becomes an acceptable last line for use with ZIP Code 26601. |
New | 55-7896 | 26601 | WV | Sutton | Braxton | Centralia | Place Name | 11/02/2002 | |
Old | 55-1068 | 26138 | WV | Brohard | Wirt | Main Office | Post Office | 03/28/1994 | Post Office discontinued. Retain ZIP Code. Establish a place name. Brohard WV becomes an acceptable last line of address for use with ZIP Code 26138. |
New | 55-5064 | 26138 | WV | Macfarlan | Ritchie | Brohard | Place Name | 11/02/2002 | |
- Address Management, Office of the Vice President, Chief Technology Officer, 3-20-03 |
HANDBOOK REVISION
Effective March 20, 2003, Handbook AS-701, Material Management, is revised to
Reflect the name change of Purchasing and Materials to Supply Management Operations.
Reflect the name change of the Excess Serviceable Equipment Listing (EXSEL) to the Electronic Inventory Catalog (EIC).
Reflect the name change of Purchasing and Material Service Centers (PMSC) to Material Service Centers (MSC).
Clarify other department names within the Postal Service.
Make minor editorial changes.
We will incorporate these revisions into the next printed version of Handbook AS-701 and into the next update of the online version available on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.
Handbook AS-701, Material Management
1 Introduction
* * * * *
12 Responsibilities
[Revise the heading of 121 to read as follows:]
121 Vice President, Supply Management
* * * * *
[Revise the heading and text of 122 to read as follows:]
122 Manager, Supply Management Operations
Provides management oversight and direction to Postal Service Supply Management Operations, which includes: National Supply Management Programs and Inventory Management teams. Develops policies and procedures for sourcing, controlling, and managing Postal Service supplies, repair parts, and equipment inventories (other than mail and mail transport equipment) consistent with title 39, Code of Federal Regulations, the ASM, and this handbook. This functional responsibility includes developing those policies and procedures for material management, accountability and control at all Postal Service activities. Additional responsibilities include:
a. Developing material management training programs.
b. Establishing material requirements programs and standards.
c. Managing material management databases.
d. Establish performance measurement standards for inventory management at the national level and contribution measurements for retail stocking activities.
e. Design and manage special programs/studies pertaining to material management.
[Revise the heading and first sentence of 123 to read as follows:]
123 Manager, Supply Management Operations
The manager of Supply Management Operations develops Postal Service warehousing, freight transportation, and distribution policies and procedures that are in the ASM and this handbook.***
[Revise the heading and text of 124 to read as follows:]
124 Manager, National Supply Management Programs
The manager of National Supply Management Programs provides technical guidance and support to materials service centers to promote the consistent application of material management policies and procedures at all field sites.
[Revise the heading and introductory paragraph of 125 to read as follows:]
125 Materials Service Centers
The Materials Service Centers provide material management technical guidance and support to all Postal Service activities within their service areas that purchase and stock material. Specific responsibilities include:
* * * * *
[Revise item e of 125 to read as follows:]
e. Monitoring field inventory management practices and maintaining and monitoring inventory management and the Electronic Inventory Catalog (EIC).
* * * * *
126 Districts
***Through the assigned material management specialist, they must:
* * * * *
[Revise item e of 126 to read as follows:]
e. Maintain established inventory management practices and the Electronic Inventory Catalog (EIC).
* * * * *
13 Concepts
* * * * *
132 Processes
132.1 Wholesale Material Management
[Revise the heading and text of 132.11 to read as follows:]
132.11 Wholesale Supply Management Operations
The wholesale inventory management process consists of the management of all Postal Service supplies, repair parts, and equipment assets. A detailed description of their duties is contained in the ASM.
* * * * *
133 Stock Categories and Classes
133.1 Provisioned Items
***Provisioning policy is:
* * * * *
[Revise the first sentence of item c of 133.1 to read as follows:]
c. Supply Management Operations, in conjunction with Maintenance, will develop and apply provisioning tools and techniques.***
* * * * *
136 FEDSTRIP Process
* * * * *
[Revise the heading and first sentence of 136.3 to read as follows:]
136.3 Materials Service Center
The Materials Service Center (MSC) material management specialists are responsible for coordinating assignment and maintenance of FEDSTRIP AACs for area level offices within their geographical area.***
* * * * *
138 Accountability and Control
[Revise the third sentence of 138 to read as follows:]
***Inventory Management, Supply Management, is responsible for monitoring overall system performance.***
* * * * *
14 Material Management Positions
141 Requirements
[Revise the text of 141 to read as follows:]
Anyone hired or promoted into a material management position in Purchasing and Materials (see 142) must possess a baccalaureate or post-graduate degree from an accredited college or university. Degrees will include at least 24 semester hours of instruction relevant to material management duties. Examples include: material management, logistics, inventory control, qualitative analysis, contracting or purchasing, business administrative, organization and management. Alternatively, applicants may satisfy the requirement with an associate degree in business or other business-related discipline from an accredited college and professional certification from the American Production and Inventory Control Society (APICS) or the Society of Logistics Engineers (SOLE).
* * * * *
16 Handbook Summary
* * * * *
164 Chapter 4, Stockroom Management
[Revise the text of 164 to read as follows:]
Stockroom management pertains to stockrooms regardless of the commodity stocked and issued. This chapter discusses general procedures for both manual and automated systems such as Maintenance Activity and Reporting System (VMARS) and Vehicle Maintenance Accounting System (VMAS). The principles contained in this chapter for receiving, storing, and issuing material are generic. It discusses the criteria of stocking decision, due-in and backorder management, how to manage items in inventory, inventory accuracy, and performance measurement. It also discusses requirements and procedures for cataloging a new item into the Postal Service system.
* * * * *
3 Storage Space Management
* * * * *
32 Planning and Layout
* * * * *
322 Planning Elements
* * * * *
322.4 Storage Methods
[Revise the first paragraph of the Notes section of Table 322.4 to read as follows:]
* * * * *
Notes:
Determining the best configuration of storage aids for your stockroom is not easy. You can get help either through the Postal Service or from commercial sources. Postal Service sources include the DMMS, the Materials Service Center and the warehousing specialist at Supply Management Operations at Headquarters. ***
* * * * *
35 Storage Locator Systems
* * * * *
352 Storage Location Codes
352.1 Design of Locator System
* * * * *
352.12 Automated Stockrooms
[Revise the first sentence of 352.12 to read as follows:]
VMARS accommodates location codes of up to nine characters.***
* * * * *
354 Multiple Storage Locations
* * * * *
[Revise the Note section of 354 to read as follows:]
Note: VMARS has the capability of assigning three additional sublocations.
* * * * *
37 Control and Reporting of Warehouse and Storage Space
* * * * *
372 Reporting Requirements
[Revise the text of 372 to read as follows:]
To ensure the cost-effective operations of Postal Service MDCs, warehouses, and storage facilities, the availability and utilization of space at these facilities will be reported quarterly to Supply Management Operations. Field installations controlling these facilities will report through the MSCs.
373 Monitoring the Use of Space
373.1 Responsibilities
[Revise the text of 373.1 to read as follows:]
Stockroom supervisors, warehouse supervisors, and material managers are responsible for monitoring the use of space in their jurisdictions. Supply Management Operations will review quarterly the efficiency with which warehousing space is used Postal Service-wide.
* * * * *
373.3 Reporting Space Usage
[Revise the first two sentences of 373.3 to read as follows:]
Monitoring the costs of storage space requirements requires that warehouse and stockroom space be managed and controlled. A formal system of reporting to Supply Management Operations will be used to maintain visibility of storage requirements in the Postal Service.***
* * * * *
38 Acquiring Commercial Warehouse, Storage Space, and Services
* * * * *
382 Policy
382.1 Requirements Approval
[Revise the text of 382.1 to read as follows:]
All requirements for warehouse space and warehouse services are to be approved by Material Distribution, Purchasing and Materials, prior to submission to either Facilities or Supply Management Operations.
382.2 Space and Service Acquisition
* * * * *
[Revise the second bullet of 382.2 to read as follows:]
All warehouse services acquisition must be accomplished through Services Purchasing, Headquarters, Supply Management or through an area purchasing service center.
382.3 Project Review
[Revise the text of 382.3 to read as follows:]
All major facilities projects must be reviewed by Supply Management Operations, Purchasing and Materials, for inclusion and/or concurrence regarding elements of the project related to warehousing, stockrooms, storage space, docks and dock accesses, and material and supply handling.
* * * * *
383 Consultation
[Revise the first sentence of 383 to read as follows:]
Activities will contact Supply Management Operations prior to entering into any agreement or contract for warehouse space (either leased or full-service) or for services when they identify a need that is more than in-house Postal Service resources can provide.***
* * * * *
384 Procedure
384.1 Material Distribution
[Revise the text of 384.1 to read as follows:]
Supply Management Operations will assist requesters by identifying other Postal Service space that may be available and the exact amount of storage space and material handling equipment needed; and arranging for courtesy storage at another location.
384.2 Requester
384.21 Request for Assistance
The requester is obligated to submit a written request for assistance to:
[Revise the first line of the address provided in 384.21 to read as follows:]
WAREHOUSING SYSTEMS SUPPLY MANAGEMENT OPERATIONS
* * * * *
384.22 Identifying Detailed Elements
[Revise the first sentence of 384.22 to read as follows:]
As support to the requirement and to assist Supply Management Operations in fulfilling the requester's needs, requesters must identify detailed elements of the operation as follows:
[Revise the last sentence of the Note to read as follows:]
Note: ***The specialist will forward all requests to the manager of MTE, Processing and Distribution, who will, along with the manager of Supply Management Operations, review the request.
* * * * *
4 Stockroom Management
* * * * *
42 Managing Inventory
* * * * *
423 Managing Items in Inventory
423.1 Stock Replenishment
* * * * *
423.13 Importance of Careful Review
[Revise the second sentence of 423.13 to read as follows:]
***Although VMARS will perform the computations and make replenishment quantity recommendations, the validity is entirely dependent upon the accuracy of data entered into the system.***
423.14 Replenishment Logic Steps
[Revise the first two sentences of Step 1 of 423.14 to read as follows:]
Step 1 Review Reorder Report. Review the reorder report carefully. Exhibit 423.14b is a copy of the VMARS reorder report.***
[Revise Step 3 to read as follows:]
Step 3 Initiate Replenishment Action. Initiate automatic or manual replenishment action.
423.15 Range and Depth (Optimizing Inventory Levels)
* * * * *
[Revise the text in item b to read as follows:]
b. Range & Depth - Create Monthly. Monthly Range and Depth creates a report that is 1/13th of the total catalog as described above.
* * * * *
423.2 Due-In Management
423.21 Definition
[Revise the text of 423.21 to read as follows:]
Due-ins are VMARS-established records that indicate that replenishment orders are partially or completely unfilled.
* * * * *
423.24 Due-in Logic Steps
[Revise Steps 1 and 4 of 423.24 to read as follows:]
Step 1 Produce an Outstanding Due-In Report. VMARS will produce a listing of all due-ins in the file. Produce one for each AP (or more frequently if required). Produce the report (see exhibit 423.24a for VMARS) in replenishment date sequence within the source of supply. This will make follow-up and expediting much easier. VMARS sites must produce the Orders Report. This can be found in the Miscellaneous Reports selection from the Reports menu. Cross-reference with Topeka Weekly Backorder Summary, PNMIC-13 (see exhibit 423.24c). LPS sites can request the Outstanding Due-in Report from the Supply Reports menu.
* * * * *
Step 4 Cancel Due-Ins. Cancel the appropriate due-ins in the system. Follow the VMARS User Guide.
423.25 Due-In Management Reports
[Delete item a of 423.25. Reletter existing items b-e as new items a-d.]
* * * * *
423.3 Oversupply
423.31 Definitions
* * * * *
423.313 Retention Material
[Revise the last sentence of 423.313 to read as follows:]
***This quantity is limited to 6 months' worth of demand.
423.314 Excess Material
[Revise the text of 423.314 to read as follows:]
Excess material is material identified as either not appropriate for retention or over the 6 months' retention limit, which is available for either redistribution or disposal action.
423.32 Requisitioning Objective
[Revise the text of 423.32 to read as follows:]
In VMARS, the RO varies with the pipeline days (P/D). If the P/D is 28 days, then the RO is 3.25 times the average AP demand. Any change to the P/D will increase or decrease the RO more than the change in days because VMARS uses P/D in both the ROP and the operating level computations. In LPs, the RO quantity is computed by the system based on the item's ROP (1/2 AP of demand for Topeka/GSA/DLA-managed items or 1/4 AP for locally procured), plus the operating level (OL), which is a standard 3-AP demand quantity.
423.33 Requirements Stack
[Revise the first sentence of 423.33 to read as follows:]
Exhibit 423.33 is a chart of a requirements stack for an item, using VMARS as an example.***
423.34 Reports
[Revise the text of 423.34 to read as follows:]
VMARS installations should run a Low/No Activity Report each AP (see exhibits 423.34a and 423.34b) to identify slow-moving items that may be candidates for removal from stock.
* * * * *
43 Receiving, Maintaining, and Issuing Stock
* * * * *
432 Storage Processing
* * * * *
432.3 Procedures
432.31 Automated Stockrooms
* * * * *
[Delete 432.312 and 432.313. Renumber existing 432.313-432.314 as new 432.312-432.313. Revise the heading and text of new 432.312 to read as follows:]
432.312 VMARS Receipts
Use the appropriate menu option to record receipts in VMARS. VMARS receipt transactions access unfilled order or replenishment records. When receiving material, these records indicate work orders (if any) for which the material has been ordered.
Completed receipt transactions clear or reduce due-in quantities on the stock catalog record, and update the BOH. For detailed instructions on VMARS receipt procedures, see the MARS user guide.
432.313 Nonstocked Material
[Revise the text of new 432.313 to read as follows:]
VMARS allows order, receipt, and issue records of nonstocked items to be maintained.
* * * * *
434 Maintaining Stock in Storage
* * * * *
434.5 Storage Locator System
* * * * *
434.52 Storage Location Codes
* * * * *
434.522 Automated Systems
[Revise the first sentence of 434.522 to read as follows:]
VMARS accommodates location codes of up to nine characters.***
435 Issuing Stock
* * * * *
435.2 Issue Procedures
* * * * *
[Delete 435.22.]
* * * * *
45 Cataloging
* * * * *
453 Stock Number Systems
* * * * *
453.2 Cross Referencing
[Revise the third sentence of 453.2 to read as follows:]
***When locally assigned stock numbers are used in the VMARS system, manufacturers' part numbers and CAGE codes should be included in the record.***
46 Inventory
461 Inventory Management and Support
461.1 General
[Revise the last sentence of 461.1 to read as follows:]
***In each case, technical and professional support is provided by District andMSC material management specialists.
461.2 Maintenance Inventory Support Process
[Revise the first sentence of 461.2 to read as follows:]
The maintenance inventory support process (MISP) is a cooperative effort between the Maintenance and Supply Management organizations to improve maintenance stockroom reliability, efficiency, and inventory accuracy.***
* * * * *
462 Physical Inventory Procedures
* * * * *
462.2 ABC Classification and Cycle Counting
* * * * *
462.22 Cycle Counting
[Revise 462.22 to read as follows:]
Cycle counting is the process of counting the entire stockroom inventory in increments over a given period of time. VMARS produces daily cycle count reports based upon ABC analysis. These reports will list which items are to be counted for the day.
* * * * *
462.25 Counting
* * * * *
[Revise Step 4 of 462.25 to read as follows:]
Step 4 Compare the count with the stock record balance on hand. If the counts match the BOH and there are no in- process documents, that item is done. If the count does not match the stock record BOH, do a recount.
VMARS sites can use the immediate BOH function or the finder menu.
* * * * *
47 Performance Indicators
471 Measuring and Maintaining Inventory and Location Accuracy
* * * * *
471.3 Procedures
* * * * *
471.33 Methods of Measurement
* * * * *
471.332 Cycle Counting
**Cycle counts should be conducted as follows:
[Revise item b of 471.332 to read as follows:]
b. Using procedures outlined in the VMARS user guide, perform daily cycle counts. At the end of every accounting period, the DMMS will have available in VMARS copies of the daily cycle count adjustment reports and other reports which detail inventory accuracy and the physical count as compared with the catalog BOH.***
* * * * *
471.333 Cycle Count Analysis and Recommendations
[Revise the last sentence of 471.333 to read as follows:]
***The DMMS will notify the local maintenance site of the recommended corrective actions to bring the accuracy to the desired level and forward copies of the reports to the MSC material management team leader.
* * * * *
471.334 Statistical Sampling
[Revise the fourth sentence of 471.334 to read as follows:]
***Unlike cycle counting, which is performed exclusively by site personnel, the statistical sampling is conducted by the district or MSC material management specialist with the assistance of site personnel.*** The following should be considered in connection with statistical sampling:
[Revise the first sentence of item a to read as follows:]
a. Conducting the Sampling. VMARS sites can request a statistical sample report using the inventory management program module.***
[Revise the first sentence of item b to read as follows:]
b. Statistical Sampling Frequency. Senior management officials at the site will arrange for assistance for the DMMS and/or the MSC material management team to perform periodic statistical samples at MARS sites.***
* * * * *
472 Corrective Action
472.1 Procedures
472.11 General
[Revise the first sentence of 472.11 to read as follows:]
When cycle counts or statistical samples reveal the necessity for corrective action, local maintenance management, with technical assistance from the DMMS or MSC material management, if required, must take steps to determine the causes and take corrective action.***
* * * * *
472.2 Location/Inventory Discrepancy Report
[Revise the heading and first sentence of 472.21 to read as follows:]
472.21 VMARS Sites
VMARS sites can automatically produce control group counts using the inventory management process module.***
* * * * *
5 Asset Accountability
* * * * *
52 Postal Service Automated Systems
521 General
[Revise 521 to read as follows:]
The Postal Service has one automated system that provide the tools necessary to account properly for capital and sensitive property. This is the Personal Property Accounting System (PPAS) for national management. Contact the supporting Materials Service Center material management group for information and directions. If access to PPAS is not available, contact the district material management specialist.
* * * * *
522 Personal Property Accounting System
* * * * *
522.2 Access
[Revise 522.2 to read as follows:]
Requirements for on-line access to PPAS include a computer with modem and submission of Form 1357, Request for Computer Access (see exhibit 522.2). Contact your DMMS or your MSC material management specialist for additional information about access to PPAS.
* * * * *
53 Responsibilities
* * * * *
532 Material Accountability Officers
Other MAO responsibilities are as follows:
* * * * *
[Revise item m in 532 to read as follows:]
m. Report all inactive property into the Electronic Inventory Catalog (EIC) or to the district material management specialist.
* * * * *
54 Accountability and Control Requirements
541 Assignment of the MAO
* * * * *
541.2 Procedures
* * * * *
541.23 MAO Training
[Revise the second sentence of 541.23 to read as follows:]
***Structured training is available through the national material management training program and the DMMS and MSC.
* * * * *
56 Transactions
* * * * *
564 Inactive Equipment
[Revise the last three sentences of 564 to read as follows:]
***Data from these forms are entered in the Electronic Inventory Catalog (EIC) system by the DMMS or authorized MAO and circulated nationwide. The DMMS coordinates the external reassignment of inactive equipment. Unserviceable items should not be reported in EIC (see 624.1).
* * * * *
59 Capital Property Physical Inventory
* * * * *
592 Procedures
* * * * *
[Revise Step 9 of 592 to read as follows:]
Step 9 Additions and deletions are made via Form 2880. If additions or deletions for a finance number total $100,000 or more, forward Form 2880 with appropriate documentation to the manager of National Accounting, Finance, 475 L'Enfant Plaza SW Room 8831 Washington, DC 20260-5245, for review. After review and approval, send signed copy to the San Mateo ASC. For additions or deletions of less than $100,000, the installation head must approve, sign, and send Form 2880 directly to the San Mateo ASC. Enter supporting comments for actions in the Remarks section.
* * * * *
6 Asset Recovery: Redistribution, Recycling, and Disposal
* * * * *
62 Material Identification and Reporting
* * * * *
622 Responsibilities
* * * * *
622.5 District Material Management Specialists
***DMMS responsibilities are:
* * * * *
[Revise items b and e in 622.5 to read as follows:]
b. Monitoring to ensure that excess and restricted-use assets are promptly and accurately reported. Equipment should be reported using the Electronic Inventory Catalog (EIC).
* * * * *
e. Maintaining inventory control of inactive equipment assets within the district using EIC and encouraging filling of requirements from excess in lieu of new purchases.
* * * * *
[Revise the heading, introductory paragraph, and item b of 622.6 to read as follows:]
622.6 MSC Material Management
Materials Service Center (MSC) material management is responsible for assisting the DMMS in performing material management activities and recommending changes in policy and procedures to Headquarters. Their responsibilities relating to redistribution are:
* * * * *
b. Reviewing material management reports to ensure that assets are promptly and accurately reported in EIC and following up on past due reports.***
* * * * *
[Revise the title of 622.7 to read as follows:]
622.7 Headquarters Supply Management Operations
* * * * *
623 Identification of Inactive Material
623.1 Material Designation
* * * * *
623.14 Restricted-Use Material
[Revise the text of 623.14 to read as follows:]
These are assets (including not installed) stored by the accountable facility or organization for future use, for 180 days beginning with initial storage date, and a specific location identified.
* * * * *
624 Reporting of Inactive Inventory
624.1 Policy
[Revise the text of 624.1 to read as follows:]
All holding activities must report all inactive assets to appropriate levels for redistribution. Inactive equipment items must be listed in EIC, the automated system that accounts for inactive serviceable equipment. EIC provides managers with up-to-date information so that they can maximize the use of such equipment. Unserviceable items should not be reported in EIC. (See the EICL users guide for reporting procedures.)
* * * * *
624.2 Reporting Methods
* * * * *
624.22 Tag Reporting
* * * * *
624.222 Status Changes
Status changes must be reported as follows:
* * * * *
[Revise item d of 624.222 to read as follows:]
d. District/PMSC Material Management Specialists and MAOs with EIC access must:
(1) Review PS Form 7364 and/or PS 7364-A (or memorandum input) upon receipt for complete and accurate information.
(2) Access EIC and process data according to instruction in the EIC user guide.
[Revise the first sentence of item e to read as follows:]
e. Material Not Requiring Tagging. Several items are not tagged and do not need to be listed in EIC prior to redistribution or disposal.***
* * * * *
624.23 Memorandum Reporting
* * * * *
624.232 Headquarters Field Units
[Revise the text of 624.232 to read as follows:]
Headquarters field units (such as Inspection Service offices or facilities service offices) and area offices may use the memorandum method by contacting the material management team at the applicable MSC.
624.24 Special Equipment Reporting
624.241 Major Mechanization and Automated Equipment
Table 624.24 Special Equipment Reporting
[Replace "EXSEL" with "EIC" throughout the table.]
* * * * *
625 Report Review
[Revise heading and text of 625.1 as follows:]
625.1 EIC Reports
Refer to the EIC user guide.
625.2 Responsibility
[Revise the heading of 625.21 to read as follows:]
625.21 EIC Reports
* * * * *
[Remove item c of 625.21. Renumber existing items d-f as new items c-e.]
* * * * *
[Revise the heading and introductory paragraph of 625.22 to read as follows:]
625.22 MSC MMS
The PMSC material management specialist must review the following reports, at a minimum, every accounting period and take the indicated actions:
* * * * *
63 Redistribution
* * * * *
633 Return/Transfer Processes
* * * * *
633.2 Return to MDC
633.21 Repair Parts
* * * * *
633.213 Time Limits and Marking
[Revise the last two sentences of 633.213 to read as follows:]
***For repairable items, complete Electronic Return Program (ERP) general label. One tag per item is required.
633.214 Additional Procedures for Automatic Reorder System
[Revise the last sentence of 633.214 to read as follows:]
***(Review Repair Parts Bulletin IM-016-95 for a brief overview of the VMARS Automatic Replenishment Process, and the VMARS Short User Guide for instructions about changing the balance on hand or reducing or stopping order quantities.)
633.22 REDI Equipment
633.221 Requesting Office
[Revise the text of 633.221 to read as follows:]
New rapid equipment deployment inventory (REDI) items will be considered for return to the MDC at 100 percent credit. Serviceable REDI items not "new in the carton" are not authorized for return and should be listed in EIC. Contact the REDI manager for authorization to return new excess REDI items at:
INVENTORY CONTROL
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9995
Telephone: 800-332-0317
Fax: 913-861-2706
[Delete 633.222.]
633.23 MDC Stocked Supplies, Forms, and Directives
633.231 Requesting Office
[Revise the text of 633.231 to read as follows:]
Contact National Materials Customer Service at Topeka for approval to return new full cartons of MDC-stocked supplies, forms, and directives (most current revisions). See 633.221 above.
[Delete 633.232.]
* * * * *
633.5 Transfer Between Postal Service Activities
633.51 Repair Parts
* * * * *
633.512 Procedure
[Revise the introductory paragraph of 633.512 to read as follows:]
Maintenance offices must review PNMIC-82, Bench Stock Catalog, or the corresponding VMARS Bench Stock Catalog to determine if a part is available for redistribution. If available:
* * * * *
633.53 Equipment
633.531 Requesting Office
* * * * *
[Revise the last sentence of item b in 633.531 to read as follows:]
***(See 633.532 for MAOs with EIC access.)
* * * * *
633.532 Process
[Replace the word "EXSEL" with the word "EIC" throughout all of 633.532.]
* * * * *
633.6 Cost Transfer
* * * * *
633.63 Procedure
[Revise the introductory sentence of 633.63 to read as follows:]
The DMMS or MSC must follow these procedures:
* * * * *
Table 633.63 Summary of Return Procedures
[Revise the first two rows of the Summary of Return Procedures table to read as follows:]
Material Being Returned | Authorization | Credit Percentage | Marking & Packaging | Comments |
Repair Parts to MDC | National Materials Customer Service | Zero for parts bought with capital funds. All others can generate 100% credit with approved RA. | Mark RA on label and inside container. Ship printed circuit boards in antistatic bags and foam cartons. One Form 7433 per repair item; sections A & B to accompany repair items. Approved RA to accompany shipment. | Prevent replenishment by changing VMARS source code to M, L, X, or U. Authorized items must be received by TMDC within 30 days of RA approval. |
Equipment | National Materials Customer Service Topeka Operations | 100% for new items in carton | Mark RA on label. Approved RA to accompany shipment | Serviceable items not New in Carton must be reported in EIC. |
* * * * *
64 Recycling and Disposal
641 Responsibilities
[Revise the last sentence of 641 to read as follows:]
***Materials Service Center and district material management personnel are responsible for providing guidance and coordinating with MAOs the disposal activities throughout their assigned geographic area.
* * * * *
646 Proprietary Items Requesting Special Processing
* * * * *
646.2 Postage Meter Printing Heads
646.21 Authorization
[Revise the last sentence of 646.21 to read as follows:]
***Serviceable postage meter heads should be reported in EIC.
* * * * *
646.5 Post Office Boxes
646.51 Serviceable Items
[Revise the first sentence of 646.51 to read as follows:]
Serviceable units must initially be listed in EIC.***
* * * * *
646.6 Retail Vending Equipment
646.61 Reporting
[Revise the first sentence of 646.61 to read as follows:]
Report all inactive retail vending equipment items via EIC.***
* * * * *
647 Methods and Priority
* * * * *
647.2 Methods
* * * * *
647.24 Sale for Recycling
647.241 Disposal
[Revise the second sentence of 647.241 to read as follows:]
*** For removal of other types of materials such as hazardous waste, paper, etc., contact the Administrative Services Office or the Purchasing and Materials Service Center for information concerning recycling and waste reduction resources.***
* * * * *
- National Supply Management Programs,
Supply Management, 3-30-03
REVISED PUBLICATION
Publication 33, Mail Transportation Contracting Guide, is available from the Material Distribution Center (MDC).
Publication 33 is designed to inform prospective offerors about the various types of transportation contracts used by the Postal Service, where to obtain information about specific contract opportunities, and how to be placed on the Postal Service's list of potential offerors. The Postal Service generally purchases contract transportation service through competition, awarding contracts worth more than $4 billion a year. This includes contracts with airlines, railroads, steamship companies, and contractors for highway, box delivery, and air taxi routes.
You can order Publication 33 by one of the following means:
Touch Tone Order Entry: Call 800-332-0317, and please listen carefully to the messages, as the prompts have changed.
Note: You must be registered to use TTOE. To register, call 800-332-0317, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).
E-mail: Complete PS Form 7380, MDC Supply Requisition (manually or using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.
Mail: Mail a completed PS Form 7380 to the MDC at the following address:
SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702
The relevant ordering information for Publication 33 is as follows:
PSIN: PUB33
NSN: 7610-03-000-3720
Unit of Issue: EA
Bulk Pack Quantity: 700
Price: $0.33
Edition Date: 12/02
Quick Pick Number: NA
Publication 33 is also accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on Pubs. It is also accessible on the Internet at www.usps.com; click on About USPS & News, then Forms & Publications, then Browse All Periodicals & Publications, and then Publications (either PDF Format or Text Format).
- Surface Transportation CMC,
Supply Management, 3-20-03
CORRECTION
The article "Handbook Revision: St. Louis Accounting Service Center - Now San Mateo Accounting Service Center" in Postal Bulletin 22095 (2-6-03, pages 90-94) provided a new address and telephone number for the San Mateo Accounting Service Center, in the introductory paragraph. The article included:
An incorrect telephone number.
An incorrect word ("personnel" should have been "personal").
The corrected introductory paragraph is as follows:
Effective February 6, 2003, personal property (Capital) responsibilities have been transferred from St. Louis Accounting Service Center to the San Mateo Accounting Service Center. Send all correspondence (i.e., APCLs, PS Forms 969, Material Recycling and Disposal, etc.) to:
SAN MATEO ASC
PROPERTY SECTION
2700 CAMPUS DRIVE
SAN MATEO CA 94497-9471
Telephone: 866-9SHARED (866-974-2733)
- National Supply Management Programs,
Supply Management, 3-20-03
The Office Products and Utilities Category Management Center (CMC) announced a new addition to the Boise Cascade National Office Supplies Contract. Beginning Tuesday, April 1, 2003, all Postal Service employees will have the option of purchasing a high-yield, low-cost, re- engineered toner cartridge for Xerox Phaser 3400 laser printers.
This cartridge has an estimated yield of 8,000 pages and is manufactured by Cartridge Source of America Inc. (CSA), a small, minority-owned business. It can replace either of the two Original Equipment Manufacturer (OEM) cartridges for the 3400:
Xerox part number 106R00461 (normal-yield)
Xerox part number 106R00462 (high-yield)
The new toner cartridge is not yet available on eBuy, but you can place orders with the IMPAC credit card by calling the Boise USPS Customer Service Department at 888-229-USPS. Use:
Reference account number 386400
Order item number S1-106R00462R
Be sure to ask for the recycled cartridge. The contract price is $119 (compared with the national average for the OEM high-yield cartridge of over $150) and includes Priority Mail® shipping with Delivery ConfirmationTM service.
Every purchase will support small, minority-owned businesses, increase Postal Service revenues, help protect the environment, and save money. Whether you decide to buy this cartridge or not, please support the program by sending CSA your empty Phaser 3400 cartridges. Please send only Xerox OEM cartridges with numbers 106R00461 and 106R00462 using the special BRM label.
You can find the label at http://blue.usps.gov/purchase/material/pmsc/windsor/bmrlabel.htm; print it using your browser's print button.
- SCM Strategies,
Supply Management, 3-20-03
On December 20, 2002, the Environmental and Maintenance Repair Operations (MRO) Category Man- agement Center, Supply Management, awarded contracts to Cintas Corporation (contract number 2CMROS-03-P-2287) and UniFirst Corporation (contract number 2CMROS-03-P-2284) for a full range of custodial rental items.
The period of performance for these contracts is a base period of four years, with three two-year renewal options. The contracts are to be used by all Postal Service locations and are mandatory sources for the rental and laundry service of the following items: uniforms, wet mops, dry mops, shop towels, and indoor and outdoor mats, including signature mats.
Effective March 31, 2003, the Cintas and UniFirst catalogs will be available through eBuy, the preferred method for placing orders. Postal Service clients should contact their district or area eBuy representative to receive a logon ID and password. All Postal Service clients who have access to the Postal Service Intranet can access the training module for eBuy (no logon ID or password is needed) as follows:
1. From Internet Explorer (V.50 or higher), go to the blue page at http://blue.usps.gov and type "ebuy" in the address line and then hit the Return key. (The direct URL is http://ebuy.usps/jsp/co/Login.jsp; note that this URL is case sensitive.)
2. At the top of the eBuy logon page, click Training.
3. When the "Welcome to eBuy Training" page becomes available, click USPS Excess Items Course.
Postal Service clients who do not have access to the Intranet should contact suppliers directly.
Prior to placing any order for service, all Postal Service clients must contact a supplier to complete a Client Profile. If you are a current Cintas or UniFirst client, you must contact them to reestablish service under the new contract. If you are not a current Cintas or UniFirst client, you may contact them to compare products and prices and, subsequently, establish service. Telephone numbers are:
Cintas Corporation
Order Placement and Customer Service:
800-795-7368
UniFirst Corporation
Order Placement: 800-480-5432
Complete ordering instructions are available in Material Logistics Bulletin MLB-CO-03-002 at http://blue.usps.gov/purchase/root/depot.htm. Click Materials Logistics Bulletins on the left-hand side of the page and then click 2003. If you do not have access to a computer, you can obtain the material logistics bulletin by calling National Materials Customer Service at 800-332-0317; select the option for "Operations and Materials Customer Service."
If you have any questions, send an e-mail to the Custodial Rental Items Team via the internal Postal Service network at Help, Custodial - Dallas, TX.
- SCM Strategies,
Supply Management, 3-20-03
Boise Cascade Office Products' Customer Service Department has an entire team dedicated to serving Postal Service customers. "Team Indigo" has over 50 members in 3 states that have been specially trained to answer your questions and help you fulfill your office products needs.
The team will assist callers with everything from identifying the right product to processing returns in the unlikely event it is necessary to do so. Please feel free to give them a call at 888-229-8777.
- SCM Strategies,
Supply Management, 3-20-03
The GPO distributes the Postal Bulletin for the Postal Service to all postal facilities except classified stations and branches, contract postal units, and detached mail units, which receive copies from their administrative post office. The Postal Bulletin is also available online at http://www.usps.com (click on Info, then Postal Periodicals and Publications).
If your postal facility has access to cc:Mail, you may send a request for a new subscription order, an address and/or quantity change, or a subscription query to the cc:Mail address POSTAL BULLETIN. If you are using another email product, you can use the Internet emailaddress pbulleti@email.usps.gov.
If you do not have access to email, you may complete the order form and mail it to:
ATTN POSTAL BULLETIN
US POSTAL SERVICE
475 L'ENFANT PLZ SW RM 5540
WASHINGTON DC 20260-5540
Either way you send it, please include the "PO0"subscription number from your address label.