Employee discounts are also available for purchasing cell phone services and devices for personal use. Visit www.usps.com/news/online/deals for additional information. All equipment orders are shipped via Priority MailŪ service. - Telecommunication Services,
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| Single Person (Including Head of Household) | Married Person | ||||||
|---|---|---|---|---|---|---|---|
| Wages* Over... | Wages* But not over... | Withholding amount | Of excess over | Wages* Over... | Wages* But not over... | Withholding amount | Of excess over |
| $0 | $102 | $0 | N/A | $0 | $308 | $0 | N/A |
| $102 | $373 | 10% | $102 | $308 | $858 | 10% | $308 |
| $373 | $1,185 | $27.10 plus 15% | $373 | $858 | $2,490 | $55.00 plus 15% | $858 |
| $1,185 | $2,635 | $148.90 plus 25% | $1,185 | $2,490 | $4,540 | $299.80 plus 25% | $2,490 |
| $2,635 | $5,719 | $511.40 plus 28% | $2,635 | $4,540 | $7,137 | $812.30 plus 28% | $4,540 |
| $5,719 | $12,354 | $1,374.92 plus 33% | $5,719 | $7,137 | $12,542 | $1,539.46 plus 33% | $7,137 |
| $12,354 | N/A | $3,564.47 plus 35% | $12,354 | $12,542 | N/A | $3,323.11 plus 35% | $12,542 |
* Wages are determined after subtracting withholding allowances, FSA, FEHB, and TSP contributions from your gross earnings.
| Amount subject to withholding | $2,604.77 |
| Subtract $2,490.00 from $2,604.77 | 114.77 |
| Multiply $114.77 by .25 (25%) | 28.69 |
| Add from the table | 299.80 |
| Add $28.69 and $299.80 | 328.49 |
| Total federal income tax* that should be withheld from this employee's biweekly check | $328.49 |
*Rounding may vary this total by a few cents.
- Payroll Accounting, Finance, 7-10-03
ICM UPDATES
We have combined ICM updates into one Postal Bulletin article to save space and paper. Ten ICM updates appear here.
On May 28, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 11, 2003, through June 10, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of $12,000 in postage for EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 28, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 11, 2003, through June 10, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 600 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On June 2, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 16, 2003, through June 15, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 600 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On June 2, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 16, 2003, through June 15, 2006.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 600 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 21, 2003, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated May 14, 2002. The Agreement was published on page 25 of Postal Bulletin 22078 (6-13-02). The Amendment modifies the term of the Agreement. In accordance with International Mail Manual (IMM) 297.4, the Postal Service previously announced entering into an International Customized Mail Service Agreement with this qualifying mailer and now makes public the following information regarding this Amendment:
a. Term: May 28, 2002, through May 27, 2004.
b. Type of mail: All other provisions of the Agreement shall remain in force.
c. Destination countries: All other provisions of the Agreement shall remain in force.
d. Service provided by the Postal Service: All other provisions of the Agreement shall remain in force.
e. Minimum volume commitments: All other provisions of the Agreement shall remain in force.
f. Worksharing: All other provisions of the Agreement shall remain in force.
g. Rates: All other provisions of the Agreement shall remain in force.
On June 2, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 16, 2003, through June 15, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 1,000 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 21, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: May 22, 2003, through May 21, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 3,000 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at twelve (12) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 28, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 11, 2003, through June 10, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 1,000 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 21, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 4, 2003, through June 3, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 1,000 pieces of EMS or $20,000 in postage for EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
On May 28, 2003, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: June 11, 2003, through June 10, 2004.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 600 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
| 600 - 999 pieces or $12,000 - $19,999 |
8% |
| 1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
| 3,000 or more pieces or $60,000 or more |
12 |
- Pricing Strategy,
Pricing and Classification, 7-10-03
STAMP ANNOUNCEMENT 03-21
The Postal ServiceTM will issue 37-cent Mary Cassatt commemorative stamps (Item 671900) in a pressure-sensitive adhesive (PSA) double-sided book of 20 stamps on August 7, 2003, in Columbus, Ohio.
The stamps, designed by Derry Noyes, Washington, DC, go on sale nationwide August 8, 2003.
Derry Noyes chose artwork by Mary Cassatt for this third issuance in the American Treasures series. Known especially for her figure studies and engaging portrayals of mothers and children, Mary Cassatt was the only American ever invited to exhibit with the French Impressionists.
| Issue: | Mary Cassatt |
| Item Number: | 671900 |
| Denomination & Type of Issue: |
37-cent commemorative |
| Format: | Double sided convertible booklet of 20 (4 designs) |
| Series: | American Treasures |
| Issue Date & City: | August 7, 2003, Columbus, OH 43216 |
| Designer: | Derry Noyes, Washington, DC |
| Art Director: | Derry Noyes, Washington, DC |
| Typographer: | Derry Noyes, Washington, DC |
| Existing Art By: | Mary Cassatt |
| Modeler: | Donald H. Woo |
| Manufacturing Process: | Gravure |
| Printer: | Sennett Security Products (SSP) |
| Printed at: | American Packaging Corporation, Columbus, WI |
| Press Type: | Rotomek, 3000 |
| Stamps per Book: | 20 |
| Print Quantity: | 778.8 million stamps |
| Paper Type: | Prephosphored, Type I |
| Adhesive Type: | Pressure sensitive |
| Processed at: | Unique Binders, Fredericksburg, VA |
| Colors: | Magenta, Yellow, Cyan, Black, Line Red |
| Stamp Orientation: | Vertical |
| Image Area (w x h): | 0.84 x 1.41 in./46.73 x 35.81 mm |
| Overall Size (w x h): | 0.99 x 1.56 in./25.14 x 39.62 mm |
| Booklet Size (w x h) : | 1.98 x 9.750 in /50.29 x 247.65 mm |
| Plate Size: | 168 stamps per revolution |
| Plate Numbers: | "S" followed by five (5) single digits |
| Marginal Markings: | "Đ 2002 USPS" • Plate numbers • "Peel here to fold" |
| Catalog Item Number(s): | 671940 Double Sided PSA Booklet of
20 - $7.40 671963 First Day Cover Set of 4 - $3.00 |
The four works of art appearing on the stamps are:
• Young Mother, 1888, The Art Institute of Chicago.
• Children Playing on the Beach, 1884, National Gallery of Art, Washington, DC.
• On a Balcony, 1878, The Art Institute of Chicago.
• Child in a Straw Hat, circa 1886, National Gallery of Art, Washington, DC.
Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post OfficeTM, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com/shop. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:
MARY CASSATT COMMEMORATIVE STAMPS
POSTMASTER
850 TWIN RIVERS DR
COLUMBUS OH 43216-9998
After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by September 6, 2003.
Stamp Fulfillment Services also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:
INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014
First day covers remain on sale for at least 1 year after the stamp's issuance.
There are no philatelic products for these stamps issue.
Stamp distribution offices (SDOs) will receive two automatic distributions of this double-sided booklet of 20 self- adhesive commemorative stamps. The first distribution of approximately one-fourth of the standard automatic distribution quantity for 20-stamp booklet will be completed on July 9, 2003.
The second distribution, also approximately one-fourth of the standard automatic distribution quantity for a 20-stamp booklet, will be completed on September 2, 2003. Distribution quantities are rounded up to the nearest master carton size (4,000 booklets).
From their initial automatic distribution, SDOs will make a subsequent automatic distribution to Post Offices for once-fourth of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition/Stamp Return. SDOs must not distribute this commemorative booklet to Post Offices before August 1, 2003.
SDOs will not receive a separate quantity for their authorized philatelic centers. The philatelic centers must be supplied their quantities from the initial automatic distribution made to the SDOs.
Post Offices requiring additional booklets must requisition them from their designated SDO using PS Form 17. SDOs requiring additional booklets must order them from the appropriate accountable paper depository (APD) using PS Form 17.
For fulfilling supplemental orders from SDOs, the Chicago, Memphis, and New York APDs will each receive 336,000 additional booklets; the San Francisco APD will receive 280,000 additional booklets; and the Denver APD will receive 140,000 additional booklets. These APD back-up quantities, however, will not be in place until September 2003, after the final SDO distribution is completed.
All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.
- Stamp Services,
Government Relations, 7-10-03
STAMP ANNOUNCEMENT 03-22
The Postal ServiceTM will issue 37-cent Early Football Heroes commemorative stamps (Item 454800) in a pressure-sensitive adhesive (PSA) pane of 20 stamps on August 8, 2003, in South Bend, Indiana.
The stamps, designed by Richard Sheaff, Scottsdale, Arizona, go on sale nationwide August 9, 2003.
These stamps commemorate four great figures from the early days of football: Walter Camp, Ernie Nevers, Red Grange, and Bronko Nagurski. All four players are enshrined in the College Football Hall of Fame. The photographs that appear on these stamps have been colorized for the stamp art.
Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post OfficeTM, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com/shop. They
should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:
EARLY FOOTBALL HEROES COMMEMORATIVE STAMPS
POSTMASTER
424 SOUTH MICHIGAN ST
SOUTH BEND IN 46624-9010
| Issue: | Early Football Heroes |
| Item Number: | 454800 |
| Denomination & Type of Issue: |
37-cent commemorative |
| Format: | Pane of 20 (4 designs) |
| Series: | N/A |
| Issue Date & City: | August 8, 2003, South Bend, IN 46624 |
| Designer: | Richard Sheaff, Scottsdale, AZ |
| Art Director: | Richard Sheaff, Scottsdale, AZ |
| Typographer: | Richard Sheaff, Scottsdale, AZ |
| Engraver: | Armotek Industries |
| Modeler: | Avery Dennison, SPD |
| Manufacturing Process: | Gravure, with Scrambled IndiciaŪ |
| Printer: | Avery Dennison (AVR) |
| Printed at: | AVR, Clinton, SC |
| Press Type: | Dia Nippon Kiko (DNK) |
| Stamps per Pane: | 20 |
| Print Quantity: | 70 million stamps |
| Paper Type: | Prephosphored, Type I |
| Adhesive Type: | Pressure sensitive |
| Processed at: | AVR, Clinton, SC |
| Colors: | Yellow, Magenta, Magenta (Scrambled Indicia), Cyan, Cyan (Scrambled Indicia), Black, Line Green |
| Stamp Orientation: | Vertical |
| Image Area (w x h): | 1.100 x 1.475 in./28.194 x 37.465 mm |
| Overall Size (w x h): | 1.250 x 1.625 in./31.750 x 41.275 mm |
| Full Pane Size (w x h): | 7.150 x 7.250 in./181.61 x 184.150 mm |
| Plate Size: | 200 stamps per revolution |
| Plate Numbers: | "V" followed by seven (7) single digits |
| Marginal Markings: | "Đ 2002 USPS" • Price • Plate position diagram • Plate numbers (4 per pane) • 4 barcodes on back |
| Catalog Item Number(s): | 454820 Block of 4 - $1.48 454830 Block of 10 - $3.70 454840 Full Pane - $7.40 454863 FDC set of 4 - $3.00 454893 Full pane w/FDC - $10.40 454891 Full pane w/ Ceremony Program - $13.35 |
After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by September 7, 2003.
Stamp Fulfillment Services also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:
INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014
First day covers remain on sale for at least 1 year after the stamp's issuance.
There are no philatelic products for these stamps issue.
Stamp distribution offices (SDOs) will receive approximately one-half of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).
SDOs will make a subsequent automatic distribution to Post Offices for one-half of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition/Stamp Return. SDOs must not distribute these commemorative stamps to Post Offices before August 1, 2003.
SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in 10 positions for subsequent distribution to each philatelic window.
| SDOs that serve this many philatelic retail counters... | will receive this quantity of the Early Football Heroes commemorative stamps, Item 454800. |
| 1 | 20,000 |
| 2 | 20,000 |
| 3 | 40,000 |
| 4 | 40,000 |
| 5 | 60,000 |
| 6 | 60,000 |
| 8 | 80,000 |
| 9 | 100,000 |
| 12 | 120,000 |
| 13 | 140,000 |
| 16 | 160,000 |
| 19 | 200,000 |
Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.
For fulfilling supplemental orders from SDOs, the Chicago, Memphis, and New York APDs will each receive 1,280,000 additional stamps; the San Francisco APD will receive 1,120,000 additional stamps; and the Denver APD will receive 480,000 additional stamps.
All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.
- Stamp Services,
Government Relations, 7-10-03
As a community service, the Postal ServiceTM offers pictorial cancellations to commemorate local events celebrated in communities throughout the nation. A list of events for which pictorial cancellations are authorized appears below. If available, the sponsor of the pictorial cancellation appears in italics under the date. Also provided, as space permits, are illustrations of those cancellations that were reproducible and available at press time.
People attending these local events may obtain the cancellation in person at the temporary Post OfficeTM station established there. Those who cannot attend the event, but who wish to obtain the cancellation, may submit a mail order request. Pictorial cancellations are available only for the dates indicated, and requests must be postmarked no later than 30 days following the requested pictorial cancellation date.
All requests must include a stamped envelope or postcard bearing at least the minimum First-Class MailŪ postage. Items submitted for cancellation may not include postage issued after the date of the requested cancellation. Such items will be returned unserviced.
Customers wishing to obtain a cancellation should affix stamps to any envelope or postcard of their choice, address the envelope or postcard to themselves or others,insert a card of postcard thickness in envelopes for sturdiness, and tuck in the flap. Place the envelope or postcard in a larger envelope and address it to: PICTORIAL CANCELLATIONS, followed by the NAME OF THE STATION,ADDRESS, CITY, STATE, ZIP+4 CODE, exactly as listed below (using all capitals and no punctuation, except the hyphen in the ZIP+4 code).
Customers can also send stamped envelopes and postcards without addresses for cancellation, as long as they supply a larger envelope with adequate postage and their return address. After applying the pictorial cancellation, the Postal Service returns the items (with or without addresses) under addressed protective cover.
The following cancellations have been extended for 30 days.
May 30, 2003
Veterans' Administration Medical Center, Milwaukee, WI, and Military Order of the Purple Heart
VA MEDICAL CENTER STATION
POSTMASTER
PO BOX 5066
MILWAUKEE WI 53201-9998
June 12, 2003
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
FRESNO CA 93706-9998
June 14, 2003
Ed Lewi Associates
SALUTE TO AMERICA STATION
POSTMASTER
16 HUDSON AVE
GLENS FALLS NY 12801-9998
June 17, 2003
United Nations Children Fund
AUDREY HEPBURN UNICEF HOUSE STATION
POSTMASTER
SPECIAL EVENTS
421 EIGHTH AVE RM 2029B
NEW YORK NY 10199-9998
June 19, 2003
Postal Service/EI/QWL
CELEBRATION STATION
POSTMASTER
PO BOX 9998
MECHANISCSBURG PA 17055-9998
June 24, 2003
133RD MASONIC CELEBRATION STATION
POSTMASTER
1045 5TH ST
FLORALA AL 36442-9998
The following cancellations have been extended for 30 days.
May 30, 2003
Military Order of the Purple Heart
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
BILLINGS MT 59101-9998
Great Falls Post Office
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
GREAT FALLS MT 54901-9998
MILITARY ORDER OF THE PURPLE HEART
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
FORT HARRISON MT 59636-9998
Postal Service
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
VICTOR MT 59875-9998
MILITARY ORDER OF THE PURPLE HEART
PURPLE HEART STATION
POSTMASTER
PO BOX 9998
MISSOULA MT 59801-9998
| June 21, 2003 Wilbur Wright Birth Place WILBUR WRIGHT BIRTHPLACE STATION POSTMASTER 111 N BROAD ST MOORELAND IN 47360-9998 |
| June 28, 2003 City of Trenton MAIN STREET FESTIVAL STATION POSTMASTER PO BOX 9998 TRENTON KY 42286-9998 |
| June 28, 2003 West Quoddy Lighthouse Keepers WEST QUODDY HEAD STATION POSTMASTER 9 WASHINGTON ST LUBEC ME 04652-9998 |
| June 28, 2003 Capital District Civil War Round Table GENERAL GEORGE MEADE STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| June 29, 2003 Capital District Civil War Round Table WOMENS MEMORIAL STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| June 30, 2003 Capital District Civil War Round Table TRAVELER STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| July 1, 2003 Postal Service 100TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 WOODSTOCK VT 05091-9998 |
| July 1-3, 2003 Capital District Civil War Round Table ANNIVERSARY STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| July 2, 2003 VA Hospital VA MEDICAL CENTER STATION POSTMASTER 401 TOM LANDRY HWY DALLAS TX 75260-9998 |
| July 2, 2003 THE OBLATE SISTERS OF PROVIDENCE AND ST FRANCES ACADEMY MANAGER MOWS 900 EAST FAYETTE ST BALTIMORE MD 21233-9715 |
| July 3, 2003 OLD GLORY STATION MANAGER MOWS 4990 MERCANTILE RD BALTIMORE MD 21236-9998 |
| July 3, 2003 Henry Co. Historical Society OLDE GLORY DAYS STATION POSTMASTER 101 SOUTH 2ND CLINTON MO 64735-9998 |
| July 3, 2003 East Moline Centennial Public Arts Project EAST MOLINE CENTENNIAL STATION POSTMASTER 805 16TH AVE EAST MOLINE IL 61244-9998 |
| July 4, 2003 Fair St. Louis A SALUTE TO FREEDOM STATION POSTMASTER 1720 MARKET ST ST LOUIS MO 63155-9998 |
| July 4, 2003 Daughters of the American Revolution THE MADONNA OF THE TRAIL STATION POSTMASTER SPRINGFIELD OH 45501-9998 |
| July 4, 2003 Branford River Reunion Committee BRANFORD RIVER REUNION STATION POSTMASTER 104 SUWANNEE AVE NW BRANFORD FL 32008-9998 |
| July 4, 2003 Wardsboro 4th PARADE AND STREET FESTIVAL STATION POSTMASTER PO BOX 9998 WARDSBORO VT 05355-9998 |
| July 4, 2003 Capital District Civil War Round Table 140TH ANNIVERSARY STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| July 4, 2003 East Stroudsburg Railroad Tower Society EAST STROUDSBURG RAILROAD TOWER STATION POSTMASTER PO BOX 9998 EAST STROUDSBURG PA 18301-9998 |
| July 4, 2003 GREENBRIER CENTENNIAL CELEBRATION STATION POSTMASTER GREENBRIER CITY HALL 202 WEST COLLEGE ST GREENBRIER TN 37073-9998 |
| July 4, 2003 Weaverville Post Office VIETNAM MOVING WALL STATION POSTMASTER 204 MINER ST WEAVERVILLE CA 96093-9998 |
| July 5, 2003 Capital District Civil War Round Table GENERAL R E LEE STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| July 6, 2003 Capital District Civil War Round Table LINCOLN DAVIS STATION POSTMASTER 115 BUFORD AVE GETTYSBURG PA 17325-9998 |
| July 7, 2003 Postal Service DALE CLITES STATION POSTMASTER PO BOX 9998 CARTHAGE SD 57323-9998 |
| July 11, 2003 Boilermaker Event Committee HEALTH AND FITNESS EXPO STATION POSTMASTER 100 PITCHER ST UTICA NY 13504-9998 |
| July 11, 2003 Rock Falls Post Office ROCK FALLS STATION POSTMASTER 210 2ND AVE ROCK FALLS IL 61071-9998 |
| July 11, 2003 American Legion OHIO CELEBRATES OLD GLORY STATION POSTMASTER PO BOX 9998 ELLSWORTH OH 44416-9998 |
| July 11, 2003 Lauderdale County Chamber of Commerce TOMATO STATION POSTMASTER PO BOX 9998 RIPLEY TN 38063-9998 |
| July 11-13, 2003 Shore Leave 25 SLIDE INTO TREK STATION POSTMASTER 115 WIGHT AVE COCKEYSVILLE MD 21030-9998 |
| July 12, 2003 Boilermaker Event Committee THIRD ANNUAL 8K WALK STATION POSTMASTER 100 PITCHER ST UTICA NY 13504-9998 |
| July 12, 2003 Boilermaker Event Committee INDUCTION DAY STATION POSTMASTER 100 PITCHER ST UTICA NY 13504-9998 |
| July 12, 2003 GFWC Turtle Lake Study Club TURTLE DAYS STATION POSTMASTER PO BOX 9998 TURTLE LAKE ND 58575-9998 |
| July 12, 2003 Town of Fulton TOWN OF FULTON 175TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 WEST FULTON NY 12194-9998 |
| July 12, 2003 Centennial Committee STORDEN CENTENNIAL STATION POSTMASTER PO BOX 9998 STORDEN MN 56174-9998 |
| July 12, 2003 Spooner Rodeo Committee HEART OF THE NORTH RODEO STATION POSTMASTER PO BOX 9998 SPOONER WI 54801-9998 |
| July 12, 2003 Rushmore Quasquicentennial Committee QUASQUICENTENNIAL STATION POSTMASTER PO BOX 9998 RUSHMORE MN 56168-9998 |
| July 12, 2003 Kansas Community Corporation SESQUICENTENNIAL STATION POSTMASTER PO BOX 9998 KANSAS IL 61933-9998 |
| July 12, 2003 Fort Hunter Volunteer Fire Department FORT HUNTER FIRE DEPT STATION POSTMASTER 274 MAIN ST FORT HUNTER NY 12069-9998 |
| July 12, 2003 Guilford Historical Society GUILFORD COMMUNITY DAY STATION POSTMASTER 1261 COUNTY ROUTE 35 GUILFORD NY 13780-9998 |
| July 12, 2003 Postal Service USS RONALD REAGAN CVN 76 STATION POSTMASTER 2600 ELTHAM AVE STE 109 NORFOLK VA 23513-2501 |
| July 12, 2003 Postal Service THE ORIGINAL STRAW BALE BUILT MUSEUM STATION POSTMASTER PO BOX 9998 CARTHAGE SD 57323-9998 |
| July 12, 2003 Parma Area Historical Society STEARNS STEAD STATION ATTN MARKETING SPECIAL CANCELS 2200 ORANGE AVE RM 206 CLEVELAND OH 44101-9996 |
| July 12, 2003 Postal Service THE PRAIRIE LIGHTHOUSE STATION POSTMASTER PO BOX 9998 POWERS LAKE ND 58773-9998 |
| July 12-13, 2003 Marshall Area Garden Club WELCOME TO MY GARDEN STATION POSTMASTER PO BOX 9998 MARSHALL MI 49068-9998 |
| July 12-13, 2003 DANBURY RAILROAD STATION CENTENNIAL POSTMASTER 23 BACKUS AVE DANBURY CT 06810-9998 |
| July 13, 2003 Boilermaker Event Committee 26TH ANNUAL RACE DAY STATION POSTMASTER 100 PITCHER ST UTICA NY 13504-9998 |
| July 13, 2003 Boilermaker Event Committee VOLUNTEERS STATION POSTMASTER 100 PITCHER ST UTICA NY 13504-9998 |
| July 13, 2003 Plato Anniversary Committee PLATO ANNIVERSARY STATION POSTMASTER PO BOX 9998 PLATO MN 55370-9998 |
| July 14, 2003 BATTLE OF FALLING WATERS GETTYSBURG CAMPAIGN TRAIL 140TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 WILLIAMSPORT MD 21795-9998 |
| July 15, 2003 Postal Service MATTITUCK STATION POSTMASTER PO BOX 9998 MATTITUCK NY 11952-9998 |
| July 15, 2003 Boonville Historical Club WALTER D EDMONDS CENTENNIAL CELEBRATION STATION POSTMASTER 100 MAIN ST BOONVILLE NY 13309-9998 |
| July 17, 2003 USS Oakland (CL-95) Former Shipmates Port of Oakland USS OAKLAND CL 95 STATION POSTMASTER CIVIC CENTER STATION 201 13TH ST OAKLAND CA 94612-9991 |
| July 17-20, 2003 150TH ANNIVERSARY CELEBRATION STATION POSTMASTER PO BOX 9998 ST LOUIS MI 48880-9998 |
| July 17-20, 2003 Family Motor Coach Association, Inc. FMCA STATION POSTMASTER 5501 CAMP RD HAMBURG NY 14075-9998 |
| July 18, 2003 Priddy Post Office COMING STATION POSTMASTER 1342 OLD HWY 16 N PRIDDY TX 76870-9998 |
| July 18, 2003 Postal Service 150TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 ISLAND POND VT 05846-9998 |
| July 18, 2003 EDGERTON SESQUICENTENNIAL STATION POSTMASTER PO BOX 9998 EDGERTON WI 53534-9998 |
| July 18, 2003 Lake Minnetonka Stamp Club, Maplewood Stamp Club, Minnesota Stamp Dealers Association, Twin Cities Philatelic Society SCANDINAVIAN CHRISTMAS STATION SUPERVISOR MINNEAPOLIS MOW S 100 SOUTH 1ST ST MINNEAPOLIS MN 55401-9998 |
| July 18-20, 2003 Yarmouth Chamber of Commerce YARMOUTH CLAM FESTIVAL STATION POSTMASTER 36 FOREST FALLS DR YARMOUTH ME 04096-9998 |
| July 19, 2003 Havana 150th Committee LINCOLN LANDING STATION POSTMASTER 128 SOUTH ORANGE ST HAVANA IL 62644-9998 |
| July 19, 2003 Avoca Fun in the Sun Committee (FITS) 125TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 AVOCA MN 56114-9998 |
| July 19, 2003 Town of Cotton COTTON CENTENNIAL STATION POSTMASTER PO BOX 9998 COTTON MN 55724-9998 |
| July 19, 2003 City of Cumberland Gap CUMBERLAND GAP STATION OIC 530 COLWYN AVE CUMBERLAND GAP TN 37724-9998 |
| July 19, 2003 Solomon Northup Steering Committee SOLOMON NORTHUP DAY SARATOGA SPRINGS STATION POSTMASTER 245 WASHINGTON ST SARATOGA SPRINGS NY 12866-9998 |
| July 19, 2003 Cradle of Liberty Council Alumni TREASURE ISLAND STATION POSTMASTER 6907 EASTON RD PIPERSVILLE PA 18947-9998 |
| July 19, 2003 U.S. Fish and Wildlife FORT NIOBRARA NATIONAL WILDLIFE REFUGE STATION POSTMASTER PO BOX 9998 VALENTINE NE 69201-9998 |
| July 19, 2003 Village of Mannsville Historical Association VILLAGE OF MANNSVILLE STATION POSTMASTER PO BOX 9998 MANNSVILLE NY 13661-9998 |
| July 19, 2003 The North Carolina Festival CANDOR STATION POSTMASTER PO BOX 9998 CANDOR NC 27229-9998 |
| July 19, 2003 Leonard Summer Festival Committee STRAWBERRY FESTIVAL STATION POSTMASTER 22 EAST ELMWOOD LEONARD MI 48367-9998 |
| July 19, 2003 Town of Spencer SPENCER MA STATION POSTMASTER 10 MECHANIC ST SPENCER MA 01562-9998 |
| July 19, 2003 Meriden Antique Engine and Threshers Association COTTONWOOD STATION POSTMASTER PO BOX 9998 MERIDEN KS 66512-9998 |
| July 19, 2003 Town of Saint George BICENTENNIAL STATION POSTMASTER 4 MAIN ST TENANTS HARBOR ME 04860-9998 |
| July 19, 2003 Glasgow Lands Scottish Festival STANLEY PARK STATION POSTMASTER PO BOX 9998 WESTFIELD MA 01085-9998 |
| July 19, 2003 National Aviation Hall of Fame 2003 PIONEERS OF FLIGHT COMING STATION POSTMASTER 1111 EAST 5TH ST DAYTON OH 45401-9998 |
| July 19-27, 2003 Post Office RODEO STATION POSTMASTER 4800 CONVERSE AVE CHEYENNE WY 82009-9998 |
| July 19-27, 2003 Pigeon Chamber of Commerce CENTENNIAL STATION POSTMASTER PO BOX 9998 PIGEON MI 48755-9998 |
| July 20, 2003 Knik Museum, Musher's Hall of Fame CELEBRATION STATION POSTMASTER 401 NORTH MAIN WASILLA AK 99654-9998 |
| July 20, 2003 Bobtown Methodist Church 65TH ANNIVERSARY STATION POSTMASTER LARIMER AVE BOBTOWN PA 15315-9998 |
| July 20-26, 2003 LaPorte Customer Advisory Council PIONEER LAND STATION POSTMASTER 1201 LINCOLNWAY LAPORTE IN 46350-9998 |
| July 21, 2003 Postal Service ROBIN ROBERTS POSTMASTER PO BOX 9998 MONTPELIER VT 05602-9998 |
| July 21, 2003 Auburn Post Office SESQUICENTENNIAL STATION POSTMASTER 371 NEVADA ST AUBURN CA 95603-9998 |
| July 21, 2003 ZIP CODE DAY STATION POSTMASTER PO BOX 9998 MABELVALE AR 72103-9998 |
| July 22, 2003 City of North Pole, Alaska 50TH ANNIVERSARY STATION STATION MANAGER 325 SOUTH SANTA CLAUS LANE NORTH POLE AK 99705-9998 |
| July 22, 2003 Oregon Coast Music Association OREGON COAST MUSIC STATION POSTMASTER PHILATELIC SERVICES 470 GOLDEN AVE COOS BAY OR 97420-1562 |
| July 23, 2003 IKEA RIVER DAYS STATION POSTMASTER 17200 116 AVE SOUTHEAST RENTON WA 98058-9998 |
| July 23, 2003 Troy Fair Board KIDS DAY STATION POSTMASTER PO BOX 9998 TROY PA 16947-9998 |
| July 23-September 1,
2003 New York Racing Association SARATOGA RACE COURSE STATION POSTMASTER 245 WASHINGTON ST SARATOGA SPRINGS NY 12866-9998 |
| July 24, 2003 Packard Museum PACKARD MUSEUM STATION POSTMASTER 201 HIGH ST NORTHEAST WARREN OH 44481-9998 |
| July 24, 2003 10TH ANNIVERSARY STATION POSTMASTER 100 PLAZA CT GROTON CT 06340-9998 |
- Stamp Services,
Government Relations, 7-10-03
Special Cancellation Die HubsPostmasters and plant managers who have any of the special cancellation die hubs listed below may use them for the periods designated. At the end of the period, these die hubs must be withdrawn and stored. Postmasters and plant managers who do not have these special die hubs may not request them from the sponsors. |
|
| Cancellation | Period of Use |
| Only You Can Prevent Forest Fires | April 1-Oct. 31 |
| Conquer Cystic Fibrosis | Sept. 1-Sept. 30 |
| Peace Corps Anniversary, Making a Difference | Sept. 1-Oct. 31 |
| Employ People With Disabilities | Sept. 1-Nov. 30 |
| Give to the United Way | Sept. 15-Nov. 15 |
| Learn About Lupus, October Is Lupus Awareness Month | Oct. 1-Oct. 31 |
| Radon Action Week, Protect Your Family, Test Your | Oct. 1-Oct. 31 |
| Support Infection Control Week | Oct. 1-Nov. 30 |
| Help Retarded Children | Nov. 1-Nov. 30 |
| Military Families Recognition Day | Nov. 1-Nov. 30 |
| National Adoption Month | Nov. 1-Nov. 30 |
| National Philanthropy Day, Love of Humankind | Nov. 1-Nov. 30 |
| Use Christmas Seals, Support Your Lung Association | Nov. 8-Dec. 31 |
| Support American Education Week | Nov. 10-Nov. 30 |
| Autistic Children, Hope Through Research and Education | Dec. 1-Dec. 31 |
| - Mailing Standards, Pricing and Classification, 7-10-03 |
Post Office Changes |
|||||||||
| Old/ New |
Finance No. | ZIP Code | State | P.O. Name | County/ Parish |
Station/Branch/Unit | Unit Type | Effective Date | Comments |
| Old | 18-9018 | 51059 | IA | Turin | Monona | Main Office | Post Office | 10/04/1996 | Post OfficeTM and ZIP Code discontinued. Establish a place name. Turin IA becomes an acceptable last line for use with ZIP Code 51040. |
| New | 18-6768 | 51040 | IA | Onowa | Monona | Turin | Place Name | 10/05/2002 | |
| Old | 19-5467 | 67744 | KS | Ludell | Rawlins | Main Office | Post Office | 04/05/1995 | Post Office discontinued. Retain ZIP Code. Establish a place name. Continue to use Ludell KS 67744 as last line of address. |
| New | 19-0561 | 67744 | KS | Atwood | Rawlins | Ludell | Place Name | 09/28/2002 | |
| - Address Management, Intelligent Mail and Address Quality, 7-10-03 |
|||||||||
POM AND HANDBOOK PO-701 REVISIONS
Effective July 10, 2003, the Postal Operations Manual (POM) and Handbook PO-701, Fleet Management, are revised to reflect updated vehicle disposal policy and procedures. These revisions incorporate and revise information previously published in Vehicle Maintenance Bulletin (VMB) V-02-03 (December 31, 2002), which consequently is made obsolete.
We will incorporate these revisions into the printed version of POM 10 and into the next printed version of Handbook PO-701, and also into the online versions of the POM and Handbook PO-701, which are accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on Manuals and HBKs, respectively.
Postal Operations Manual (POM)
* * * * *
7 Postal Vehicle Service
* * * * *
73 Vehicle Types, Safety, and Maintenance
* * * * *
[Revise current title and text of 735 to read as follows:]
735 Vehicle Reassignment and Disposal
735.1 Reassigning Excess Vehicles
Postmasters and installation heads must identify to the district Manager, Vehicle Maintenance (MVM), any vehicles determined to be excess to the needs of the function to which the vehicle is assigned. The MVM reassigns the vehicles to meet valid requirements within the cluster, and notifies the area Vehicle Maintenance Programs Analyst (VMPA) of vehicles that are excess to the needs of the cluster. The area VMPA then reassigns the vehicles (except excess Postal Vehicle Service (PVS) vehicles - i.e., truck tractors, spotter tractors, cargo vans, or trailers) to meet valid requirements within the area, and notifies Headquarters Delivery Vehicle Operations (DVO) of remaining excess vehicles. DVO will reallocate excess non-PVS vehicles to other areas as appropriate, and will contact Headquarters Surface Operations for authorization of any PVS vehicle reassignments.
For more information, refer to Handbook PO-701, Fleet Management, Chapter 7, which is accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.
735.2 Disposing of Excess Vehicles
A vehicle must meet at least one of the following criteria for disposal:
a. The vehicle has been replaced.
b. The vehicle is uneconomical to repair.
c. The vehicle is no longer needed within the Postal Service.
If a vehicle meets at least one of these criteria, the MVM must dispose of surplus vehicles by one of the following methods (unless Headquarters issues vehicle-specific instructions):
a. Sales (eBay online auction, fixed-price sale, or auction sale).
b. Vehicle cannibalization/scrap.
c. Authorized donation.
For more information, refer to Handbook PO-701, Fleet Management, Chapter 7, which is accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.
* * * * *
Handbook PO-701, Fleet Management
* * * * *
[Revise the title and text of Chapter 7 in its entirety to read as follows:]
7 Disposal of Surplus Postal Service-Owned Vehicles
71 Purpose
Retention of surplus Postal Service-owned vehicles is costly due to their continuing expense requirements and overall deterioration as a result of prolonged storage. Prompt disposal reduces the Postal Service investment in capital assets, avoids costly and unnecessary maintenance costs, and minimizes vehicle cannibalization costs. Sales of surplus vehicle sales can also generate revenue back to the Postal Service and contribute to its overall financial position.
72 Scope
This chapter contains policies and procedures for disposal of surplus Postal Service vehicles. See also Postal Operations Manual (POM), section 735. For information on recording proceeds of motor vehicle sales, refer to Handbook F-1, Post Office Accounting Procedures, part 79.
73 Responsibility
731 Headquarters Delivery Vehicle Operations
Headquarters Delivery Vehicle Operations is responsible for directing, evaluating, and monitoring vehicle disposals. This responsibility includes directing the disposal of targeted groups of vehicles, developing and publishing Postal Service policy and procedures, and evaluating sales results and vehicle maintenance facility (VMF) disposal activities.
732 Philadelphia Vehicles Category Management Center
The Philadelphia Vehicles Category Management Center is responsible for enabling disposal-related services such as vehicle preparation, Internet sales of vehicles via online auction, and live auction services.
733 District Manager
The District Manager, through the district Manager, Vehicle Maintenance (MVM), is responsible for implementing, directing, evaluating, and controlling all vehicle disposal activities within the cluster. This responsibility includes identification, notification, and transfer of all excess vehicles to designated locations to meet service needs, and the proper and timely disposal of surplus vehicles.
734 District Manager, Vehicle Maintenance
The district Manager, Vehicle Maintenance (MVM), or designee has the following responsibilities:
a. Ensure the training of all appropriate VMF personnel in vehicle disposal preparation, methods, and procedures.
b. Determine which vehicles are to be disposed of, ensure their satisfactory preparation for sale, and approve district vehicle sales.
c. Approve all vehicle disposals requiring the cannibalization and scrap methods.
d. Ensure that appropriate Postal Service forms are completed and processed properly.
e. Ensure that vehicle disposal information is promptly and accurately input to the Vehicle Management Accounting System (VMAS) LAN and that such changes are reflected in the Vehicle Information Center (VIC) mainframe.
f. Each month, review mainframe reports AEA850PO1, VMAS Sub-Ledger/Assigned Location of Vehicle, and AEA850PO2, VMAS Subledger/Assigned Location (Storage); verify the accuracy of vehicle location and information with the local VMAS/LAN; and correct any discrepancies on the VIC mainframe.
g. Each month, review report AEA750PO3, VMAS Vehicle Disposal Listing, and promptly notify the San Mateo Motor Vehicle Accounting Section (MVAS) of any discrepancy.
h. Each month, review report AEA925PO1, Vehicle Sales Analysis Report, and verify that the gain or loss on sales is correct.
735 Managers/Postmasters
Local managers and postmasters are responsible for notifying the MVM of excess vehicles for reassignment or disposal as appropriate. Postmasters must comply with established procedures for handling and controlling funds received from vehicle sales conducted by VMFs.
74 Policy
741 Excess Vehicles
Postmasters and installation heads must identify to the MVM any vehicles determined to be excess to the needs of the function to which the vehicle is assigned. The MVM reassigns the vehicles to meet valid requirements within the cluster, and notifies the area Vehicle Maintenance Programs Analyst (VMPA) of vehicles that are excess to the needs of the cluster. The area VMPA then reassigns the vehicles (except excess Postal Vehicle Service (PVS) vehicles - i.e., truck tractors, spotter tractors, cargo vans, or trailers) to meet valid requirements within the area, and notifies Headquarters Delivery Vehicle Operations (DVO) of remaining excess vehicles. DVO will reallocate excess non-PVS vehicles to other areas as appropriate, and will contact Headquarters Surface Operations for authorization of any PVS vehicle reassignments.
742 Criteria for Disposal
A vehicle must meet at least one of the following criteria for disposal:
a. The vehicle has been replaced.
b. The vehicle is uneconomical to repair.
c. The vehicle is no longer needed within the Postal Service.
743 Vehicle Storage
If the MVM determines that a vehicle fits one or more of the criteria for disposal, the MVM has 60 days to store and dispose of the vehicle. The MVM must place such a vehicle into storage as soon as possible after making the decision.
75 Preliminary Vehicle Disposal Procedures
751 Prior Approval
The MVM provides prior approval for all vehicle disposal transactions. Also, the proper personnel must complete required forms prior to disposal. See 77.
752 Removal of Mail, Mail-Related Equipment, and Postal Service Decals, Markings, and License Plates
752.1 Removal of Mail and Mail-Related Equipment
VMFs must ensure that all mail and mail-related equipment are removed and handled properly.
752.2 Removal of Postal Service Decals, Markings, and License Plates
VMFs must ensure that Postal Service decals or markings are removed from vehicles prior to their disposal. Under no circumstances may Postal Service mail-hauling vehicles be sold with such decals or markings still on the vehicles. Remove the beltline stripes, eagle logo, vehicle numbers, and other Postal Service markings, including any glue residue that would indicate the vehicle's connection to the Postal Service. Remove Postal Service license plates or "P-tags" from all vehicles and record them back into the P-tag inventory for reuse or destruction.
753 Safety Inspections and Emissions Inspections
753.1 Safety Inspections
VMFs have the following responsibilities regarding safety inspections:
a. Inspect all vehicles offered for sale.
b. Note all known defects and disclose them to potential buyers.
c. Inspect tires and brakes to ensure that they meet minimum state specifications. If the applicable state does not require vehicle inspections, refer to Vehicle Maintenance Bulletin V-07-98, "Preventive Maintenance Inspection (PMI) Program" (June 1, 1998), as a specification guideline for tires and brakes. Disclose tire and brake measurements to potential buyers.
753.2 Emissions Inspections
VMFs must provide any applicable emissions inspection information to potential buyers in those states where such an inspection is required. Either the vehicle must be in compliance with the state emissions requirements, or the Postal Service must make the buyer aware of the deficiencies. The Postal Service must price the vehicles accordingly.
754 Cleaning, Body Work, Painting, and Repairs
Vehicles sold for other than scrap should be presented in clean condition. Invest in paint and minor repairs when those costs can reasonably be recovered through improved sales prices. Generally, vehicle preparation expenses (parts, materials, and labor) should not exceed 10 percent of the sale price of the vehicle. For each vehicle being prepared, document all preparation expenses on PS Form 4541, Order-Invoice for Vehicle Repair (Commercial Work Order), or PS Form 4543, Vehicle Maintenance Work Order, or a contractor invoice. Open work orders are prohibited. When the expense to provide an operable vehicle cannot be justified, sell the vehicle as inoperable and state the reason(s) the vehicle is inoperable on all sales literature and documents.
755 Warranty and Purchaser's Responsibility
The Postal Service sells all vehicles "As Is, Where Is" without any guarantee or warranty, written or implied. No employee or agent of the Postal Service has authority to alter this provision. VMF sales personnel must encourage potential buyers to thoroughly inspect vehicles.
The following statement must appear on all sales brochures and bid forms:
The condition of the item offered is not guaranteed. Deficiencies, when known, have been indicated in the item description. However, absence of any indicated deficiency does not mean that the item may not have deficiencies. Buyers are cautioned to inspect before bidding or buying. The buyer assumes the responsibility and cost to have the vehicle inspected and registered as required by state and local government.
756 Planning
When planning a vehicle sale, select a sale method and location based on the number and type of vehicles for sale, their condition, and the local market. If selecting a local fixed-price sale, select a location that permits appropriate security during display and safe viewing by the public, and coordinate sale activities with Postal Police and the Inspection Service.
757 Sales of Related Surplus Items
Other surplus items that are obsolete for use at the VMF may be displayed and sold separately at local fixed price or live auction sales. Examples are parts, service and parts manuals, and excess rims and tires that cannot be used on vehicles remaining in the fleet.
76 Vehicle Disposal Methods
761 General
The MVM must dispose of surplus vehicles by one of the following methods, unless Headquarters issues vehicle- specific instructions:
a. Sales:
(1) eBay online auction.
(2) Fixed-price sale.
(3) Auction sale (live auctions conducted by an accredited auction firm).
b. Vehicle cannibalization/scrap.
c. Authorized donation.
762 Sale Restrictions
The following restrictions apply to disposal of Postal Service-owned vehicles by the sales method.
762.1 Right-Hand-Drive (RHD) Vehicles
762.11 Quarter-Ton Postal Service Jeeps
Do not sell quarter-ton Postal Service jeeps under any circumstance except for destruction as scrap.
These vehicles may not be sold or disposed of for any other purpose (including sales to rural route carriers or the general public). Crushing or shredding is the recommended means of disposal. The Manager, VMF (MVMF), must perform the following tasks:
a. Complete a Vehicle Disposal Agreement (see Exhibit 762.11).
b. Obtain the signature of the person who is purchasing and destroying the vehicle.
c. Ensure that the vehicle is destroyed and that all portions of the Vehicle Disposal Agreement are adhered to.
d. To the extent practicable, witness the destruction of the vehicles.
e. Process the completed and authorized PS Form
4587, Request to Repair, Replace, or Dispose of
Postal-Owned Vehicle, through the same channels
as a cannibalized vehicle.
Exhibit 762.11
Vehicle Disposal Agreement
762.12 Other RHD Vehicles
Offer any other RHD vehicle first to rural carriers in accordance with the Memorandum of Understanding entitled "Availability of USPS Surplus Vehicles," which is published on pages 121 and 122 in Handbook EL-902, Agreement Between the United States Postal Service and the National Rural Letter Carriers' Association. (This handbook is accessible on the corporate intranet at http://blue.usps.gov/cpim/ftp/hand/el902.pdf.) The MVM or MVMF will notify the local Rural Letter Carriers' Association representative and local delivery offices with rural delivery of planned sales of RHD vehicles. For 2 business days, the MVM or MVMF will offer RHD vehicles (other than quarter-ton Postal Service jeeps) only to rural carriers. Rural carriers who purchase RHD vehicles must certify that they will use the vehicles in conjunction with their duties as rural carriers. After 2 business days, the MVM or MVMF will offer remaining RHD vehicles to the general public.
762.2 Postal Service Personnel
The following Postal Service personnel are prohibited from purchasing surplus Postal Service-owned vehicles, regardless of the sales method used:
a. Managers, Vehicle Maintenance.
b. Managers, VMFs.
c. Designees with the authority to declare vehicles excess and/or available for sale, set the initial sales price, or reduce the sales price of vehicles.
The following Postal Service personnel are prohibited from purchasing surplus Postal Service-owned vehicles under the conditions noted:
a. PCES employees and immediate family members who reside in their household, regardless of the sales method used (with the exception of rural carriers purchasing RHD vehicles).
b. VMF employees and immediate family members who reside in their household, for any fixed-priced sale or live auction (with the exception of rural carriers purchasing RHD vehicles).
c. Postal Service employees with direct knowledge of the established reserve, for eBay online auctions.
d. Postal Inspection Service employees, for sales by the Inspection Service, including forfeited vehicles.
Note: No employee may use Postal Service computer equipment, computer logon IDs, or e-mail accounts for the purpose of participating in online auction sales.
763 Vehicle Sales
763.1 eBay Online Auction Sale
763.11 Philadelphia Vehicle Category Management Center Responsibilities
The Philadelphia Vehicles Category Management Center (Philadelphia CMC) has established procedures to sell Postal Service-owned vehicles using eBay online auction, which is the Postal Service's preferred method of vehicle sales. This method allows VMFs to take advantage of the highly visited and competitive online auction web site to maximize potential revenue and minimize the VMF's direct involvement in the sale.
763.12 MVM Responsibilities
The MVM has the following responsibilities:
a. Provide the Philadelphia CMC with a completed "Table 1 - Required Information for Listing." You can access this table from the corporate intranet as follows:
(1) Access the Philadelphia PMSC web site at http://blue.usps.gov/purchase/material/pmsc/philadelphia.
(2) Click on Download.
(3) Click on Vehicle Disposal eBay Auctions.
(4) Click on SOP for Online Auctions of Excess Vehicles.
(5) Scroll down to the last page.
b. Ensure that the vehicle is in appropriate sales condition - clean the vehicle inside and out and perform basic service (tire pressure, fluids, etc.) as needed. Be accurate about the condition of the vehicle - note any body damage, paint condition, interior tears in seats or carpets, overall mechanical condition, and known defects. Submit digital photos of the vehicle, including any damaged areas, if applicable. eBay allows four free pictures with each listing.
c. In conjunction with the Philadelphia CMC, and using the pricing methods in the 763.2 ("Fixed-Price Sales"), establish the minimum price acceptable for the vehicle, also known as the "reserve price."
Note: The Postal Service recommends a reserve price of the wholesale value less 10 percent. The eBay item listing does not show viewers this amount. Once the reserve price is met or exceeded, the eBay listing states "Reserve Price Met," and the bidding continues until the posted end date and time of the sale.
Note: Sellers can typically achieve fair market returns by having realistic price expectations and setting enticing reserve price amounts.
Once the auction has begun, the MVM will not adjust the reserve price of a sale vehicle. If the reserve price is not met by the end of the auction, the MVM and the Philadelphia CMC may agree to accept the highest bid, but if in such a case they do not agree to sell the vehicle at the highest bid, they will reevaluate the reserve price and will place the vehicle for auction at a later date.
d. Through the area Manager, Distribution Networks, notify highway contract carriers of the Postal Service's intention to sell vehicles that are rated as 2-ton capacity or above. Provide a description of each vehicle, the web address (www.ebay.com), and the Seller ID (USPS-AL-PMSC).
e. Designate a knowledgeable VMF point-of-contact to answer all reasonable inquires from potential bidders for any offered vehicle. However, the VMF must not mail, fax, or otherwise transmit VMF and commercial vehicle repair records and other information contained in the vehicle jacket to potential bidders.
f. For information about payment, release of vehicle, and shipping and transportation, see item 8 of the document "SOP for Online Auctions of Excess Vehicles" (see 763.12a for directions for accessing this document).
763.2 Fixed-Price Sale
In this method, the MVM establishes a sales price for each vehicle using a combination of the following:
a. Postal Service asset and salvage value (VMAS sub- ledger/VIC).
b. Kelly Blue Book (www.kbb.com).
c. Edmunds (www.edmunds.com).
d. Local demand and local market knowledge.
e. Vehicle condition.
The MVM should base the sales price on several factors:
a. Getting as high a price as possible without incurring undue expense in sales preparation, sales activities, or prolonged retention in inventory.
b. Setting the price between the wholesale and fair- market values, using the sub-ledger figures as a guide.
c. Giving consideration to the prevailing price in the area for a comparable vehicle.
The MVM can also sell vehicles to a wholesale dealer at wholesale prices. This method can eliminate some of the security and expense issues. A wholesaler can make offers for a number of vehicles and pick them up as a group, eliminating time spent on individual fixed-price sales.
Note: When stockpiling vehicles for the wholesale option, the MVM must not exceed the 60-day disposal requirement.
At least 2 weeks before the sale date, the MVMF should advertise the sale via newspaper advertisements, Post Office lobby notices, and public displays on Postal Service premises. If vehicles will be displayed on Postal Service premises, notify the senior site official, the Postal Police, and the Postal Inspection Service. When planning a sale, consider heightened security requirements and the safety of both Postal Service employees and the public.
Vehicles are sold on a first-come-first-served basis. Have the vehicle jackets available for all sale vehicles listed.
The MVMF may reduce the sales price of a vehicle by a maximum of 10% below the initial sales price without approval from the MVM. The MVM may reduce the sales price of a vehicle by a maximum of 20% below the initial sales price without additional action. To reduce the initial sales price by more than 20%, the MVM must initiate another PS Form 4594, Vehicle Sales Request and Report, to reflect the reduction.
763.3 Live Auction Sale
A live auction sale allows up to 25 vehicles to be sold during a short period of time. Auction sales must be conducted by professional auctioneers approved by the Philadelphia CMC, in accordance with the following limitations:
a. The MVMF is responsible for removing all Postal Service decals and markings from the vehicles (as described in 752) before releasing the vehicles to the auction firm, unless the auction firm is also providing decal removal service for the released vehicles.
b. The MVM sets the minimum sale price of the vehicle(s).
c. The MVMF completes an auction sales vehicle pick- up order (as required by the auction firm); PS Form 4577, Leased Vehicle Condition Report (which is used in these cases to note the condition of Postal Service-owned vehicles); SF 97, The United States Government Certificate of Release of a Motor Vehicle; and PS Form 4595, Postal Vehicle Sale/Purchase Agreement, except for the price and the purchaser's name and address.
d. The MVMF or MVM contacts the auction firm when vehicles are to be released for sale. The auction firm must pick up the vehicles within 3 working days after receipt of the pick-up order.
e. The maximum number of vehicles that an auction firm may have in its possession "in process" to sell shall not exceed 25 vehicles.
f. The auction firm must sell each vehicle within 30 days of receipt. The auction firm may not impose vehicle storage fees.
g. The auction firm has the right to reduce the price of any vehicle up to 5 percent, at the time of sale, should such an adjustment be appropriate in light of changed market conditions. The auction firm may not sell any vehicle for less than 95 percent of the minimum sales price established by the MVM without written approval from the MVM.
764 Vehicle Cannibalization/Scrap
Vehicle cannibalization is normally the most expensive means of vehicle disposal, so the Postal Service does not encourage this option. To be cannibalized, a vehicle must meet at least one of the following criteria:
a. The condition of the vehicle precludes any reasonable return from sale.
b. The VMF has an immediate need for a specific component or part that cannot be reasonably acquired through conventional supply channels.
The MVMF must provide justification on PS Form 4587, Request to Repair, Replace, or Dispose of Postal-Owned Vehicle, and send the completed form to the San Mateo Motor Vehicle Accounting Section (MVAS). Note: Block 3 of PS Form 4587 (Vehicle Number) requires the seven-digit Postal Service vehicle number, not the Vehicle Identification Number (VIN). All approval blocks must be completed.
If the vehicle is being cannibalized because it is damaged beyond repair and there was financial recovery from a third party, promptly send a copy of a check or receipt from the responsible party or insurance carrier to the MVAS. If the vehicle will be repaired, do not send PS Form 4587 to the San Mateo MVAS.
Note: Dispose of quarter-ton Postal Service jeeps as scrap when they are removed from service. Crushing or shredding is the recommended means of disposal.
Note: VMFs also use PS Form 4587 to authorize repairs that exceed the vehicle's one-time repair limit to a vehicle as defined in Handbook PO-701, Fleet Management, Exhibit 221.21, "Life and Mileage Expectancies." When used for this purpose, retain PS Form 4587 in the vehicle jacket. Do not send a completed and authorized PS Form 4587 to the San Mateo MVAS unless a vehicle has been scrapped and/or cannibalized and is to be removed from the vehicle asset master. The cannibalized or scrapped vehicle cannot be titled.
765 Authorized Donation
Headquarters Delivery Vehicle Operations (DVO) must approve all donations of Postal Service-owned vehicles. A vehicle donated to a suitable local educational institution or museum for static display must present a positive image of the Postal Service. The VMF must ensure that the vehicle's engine, transmission, and all fluids are removed and that the frame is rendered unserviceable by cutting or similar method.
After the MVM receives approval to donate a vehicle, the VMF must process PS Form 4587, as outlined in 764.
765.1 Museums (Static Display)
For a vehicle being donated to a museum or an organization for static display, the VMF must note the following in item 24 of PS Form 4587:
a. The name and address of the museum or organization to which the vehicle has been donated.
b. That the vehicle has been donated for display purposes only and is not to be titled or used on the road.
The MVM must provide a copy of the completed and authorized PS Form 4587 to the museum or organization receiving the vehicle to ensure that it understands and agrees that the vehicle is for display purposes and cannot be titled or used on the road.
765.2 Law Enforcement Agencies
The Postal Inspection Service has the authority to transfer Inspection Service vehicles to other law enforcement agencies. The Inspector-in-Charge must authorize the transfer in writing and must provide the Postal Inspection Service finance number to be charged for the donation. The MVMF administers the transfer of these vehicles and must complete SF 97, The United States Government Certificate of Release of a Motor Vehicle, and must enter the word "DONATION" in the sales price block.
765.3 Foreign Postal Administrations
The Postal Service may occasionally donate surplus vehicles to foreign postal administrations.
Normally, these donations are in conjunction with international postal agreements. Headquarters Delivery Vehicle Operations (DVO) must authorize all donations in writing. The MVMF administers the transfer of these vehicles and must complete SF 97 and must enter the word "DONATION" in the sale price block.
766 Receipt and Processing of Payment and Release of Vehicle
The appropriate parties perform the following tasks to complete the receipt and processing of payment and the release of a vehicle.
a. The MVM or MVMF (or designee) completes, prints, and signs PS Form 4595, Postal Vehicle Sale/Purchase Agreement, and provides the buyer/agent with the original signed PS Form 4595 to review and sign.
b. The buyer/agent reviews and signs PS Form 4595 and returns it to the MVM or MVMF (or designee).
c. The MVM or MVMF (or designee) makes two copies of the signed PS Form 4595, gives those two copies to the buyer/agent, and keeps the original signed document.
d. The buyer/agent takes one of the copies of the signed PS Form 4595 to the local Postal Service retail sales associate and provides payment in full with cash, approved credit card transaction, or cashier's check or money order payable to the United States Postal Service. (The buyer/agent keeps the other copy of the signed PS Form 4595 for personal records.)
e. The retail sales associate issues a Post Office receipt to the buyer/agent and enters the revenue into General Ledger Account 54965, Account Identifier Code 154, to ensure proper accounting.
f. The buyer/agent takes the Post Office receipt back to the MVM or MVMF (or designee).
g. The MVM or MVMF (or designee) verifies the Post Office receipt with the location that processed the payment (normally with a local telephone call), makes a copy of the receipt for VMF records, and returns the original receipt to the buyer/agent.
h. The MVM or MVMF (or designee) completes Standard Form (SF) 97 as described in 774 and releases the vehicle to the buyer/agent.
77 Required Forms and Approvals for Vehicle Disposal
771 PS Form 4587
PS Form 4587, Request to Repair, Replace, or Dispose of Postal-Owned Vehicle, is used to initiate and approve all vehicle dispositions.
a. When a non-district VMF requests approval to dispose of a vehicle, the MVMF initiates PS Form 4587.
b. When a district VMF requests approval to dispose of a vehicle, the VMF designee initiates PS Form 4587.
The initiating employee (as described in items 771a and 771b) completes PS Form 4587, signs item 22a, and forwards the form to the MVM for action. Upon concurrence, the MVM signs item 23a and forwards the form to the Manager, Operations Programs Support, for action. Upon concurrence, the Manager, Operations Programs Support, signs item 25 and forwards the form to the District Manager for final approval. Upon concurrence, the District Manager returns the form to the VMF for the required action.
Only after the District Manager grants final approval does the MVM determine the disposal method to be used (sale, cannibalizations/scrap, or donation).
Upon receiving authorization to dispose of the vehicle, the VMF does the following, as appropriate:
a. For cannibalizations/scrap, send the completed, authorized PS Form 4587 to the San Mateo MVAS, and remove the vehicle from the vehicle asset master. Process PS Form 4587 as outlined in 764.
b. For donations, process PS Form 4587 as outlined in 765 for vehicles being donated for static display.
Note: VMFs also use PS Form 4587 to authorize the repairs that exceed the one-time repair limit to a vehicle as defined in Handbook PO-701, Fleet Management, Exhibit 221.21, "Life and Mileage Expectancies." In accordance with Administrative Support Manual (ASM) Exhibit 351.21, the VMF retains a PS Form 4587 used for this purpose for 1 year after the disposal of the vehicle.
772 PS Form 4594
PS Form 4594, Vehicle Sales Request and Report, is required to request approval to sell a vehicle, regardless of the sales method. The MVM must approve the completed form prior to the initiation of any vehicle preparation or sales activity.
a. When a non-district VMF requests approval to conduct a sale, the MVMF initiates PS Form 4594, completes items a, b, c, and d, signs item 4, and forwards the form to the MVM for approval.
b. When a district VMF requests approval to conduct a sale, a VMF designee initiates PS Form 4594, completes items a, b, c, and d, signs item 4, and forwards the form to the MVM for approval.
When the sale is completed, the initiating employee (as described in items 772a and 772b) finalizes PS Form 4594 by completing items e, f, g, i, j, and k, and signs item 6. In the event of an auction sale, the initiating personnel must also record the minimum acceptable bid for each vehicle in item h. The initiating facility files the original of PS Form 4594 and forwards a copy to the district Finance/Accounting office. In accordance with ASM Exhibit 351.21, the VMF and district Finance/Accounting office must retain PS Form 4594 for 1 year after the sale of the vehicle.
773 PS Form 4595
PS Form 4595, Postal Vehicle Sale/Purchase Agreement, is required for all vehicle sales transactions, regardless of the sales method. The MVM or MVMF (or his/her designee) must sign page 2 under "Seller's Signature." The VMF gives the original to the purchaser and retains a copy in the VMF sales folder. In accordance with ASM Exhibit 351.21, the VMF must retain PS Form 4595 for 3 years after the sale of the vehicle.
774 Standard Form 97 (SF 97)
Standard Form 97 (SF 97), The United States Government Certificate of Release of a Motor Vehicle, is required for all vehicle sales transactions, regardless of the sales method. This is an accountable, pre-numbered form that is controlled by the MVM. The MVM distributes these forms to VMFs in blocks and in sequential order, as needed, and VMFs must document their receipt.
VMFs must use the forms sequentially. Also, VMFs must keep all spoiled, voided, or cancelled forms on file for 2 years.
The MVM or MVMF (or his/her designee) must do the following with SF 97:
a. Sign the block titled "Transferor's Signature (Seller)."
b. Upon the receipt of funds from the vehicle buyer, give the original to the purchaser and complete the reverse side of SF 97, obtaining the source for sales preparation cost from PS Form 4543, Vehicle Maintenance Work Order, and/or PS Form 4541, Order- Invoice for Vehicle Repair (Commercial Work Order).
c. After completing the reverse side of SF 97, forward a copy to the San Mateo MVAS, and retain a copy in the VMF sales folder. In accordance with ASM Exhibit 351.21, all copies of SF 97 are retained for 3 years after the sale of the vehicle.
[Add new Chapter 8 to read as follows:]
8 Lost/Stolen Vehicles
The Postal Service must be vigilant concerning the security of its vehicles. VMF staff must work closely with its customers and the law enforcement community to immediately report any lost or stolen vehicles.
The Postal Inspection Service works closely with local and national law enforcement agencies to locate lost or stolen vehicles. The following procedures are to be followed if a vehicle owned or leased by the Postal Service is lost or stolen:
1. All lost or stolen vehicles must be reported to the servicing MVMF immediately. The MVMF will notify local law enforcement, the Postal Inspection Service, and the area Vehicle Maintenance Programs Analyst (VMPA) and will provide them with all pertinent information, including the vehicle description, postal vehicle number, VIN, government license plate number (as applicable), and a copy of any police report. The VMPA will forward the information to Headquarters Delivery Vehicle Operations (DVO).
2. If the MVM determines that the lost or stolen vehicle cannot be recovered or is no longer useable:
• The VMPA notifies, in writing, National Accounting at Headquarters of the background and determination.
• National Accounting at Headquarters authorizes the San Mateo Motor Vehicle Accounting Section (MVAS) to remove the vehicle from the asset master. The Postal Inspection Service provides National Accounting at Headquarters and the MVAS with the disposition of the case and all pertinent information.
• Upon receipt of the authorization from National Accounting at Headquarters, the MVAS removes the vehicle from the asset master and spools a copy of report AEA750P03, VMAS Vehicle Disposal Listing, to the VMF printer.
• After viewing report AEA750P03 to confirm that the vehicle is properly removed from the asset master, the VMF deletes the vehicle from its local LAN VMAS inventory.
* * * * *
- Delivery Vehicle Operations,
Delivery and Retail, 7-10-03
Lobby-lifts Lobby makeovers in progress! The San Carlos, California, and East Sandwich, Massachusetts, Post OfficesTM are winners in the Post Office Lobby Makeover Contest sponsored by Advertising. They were selected in a random drawing of entries received. A team from Advertising and Retail Marketing, with assistance from the Postal Service'sTM advertising agency, Draft/Campbell-Ewald, already has visited the winning Post Offices and set the makeovers in motion. The lobby-lifts will highlight the effective use of point-of-purchase materials found in Summer/Fall drive period kits distributed to all Post Offices.
San Carlos is in the San Francisco District and has 71 employees. Its postmaster is Mary Maldonado. East Sandwich, with 17 employees, is in the Southeast New England District. Its postmaster is Jeanne Flynn.
Pictures will be taken of the makeover as it progresses and posted on the Real Time Advertising Web site on Blue - http://blue.usps.gov/corporate/realtime/index.html.
Speaking of Real Time If you haven't stopped by the Real Time Advertising Campaign Web site on the Blue page lately, give it a click. There's a new look, and you'll find the current Summer/Fall drive period elements. Also, pictures will be posted on the site as the lobby makeovers progress.
And while you're there, please take the time to fill out the Real Time Advertising Campaign online survey. The campaign puts the spotlight on Priority MailŪ service. How bright is the spotlight? Your input will help the Postal Service to plan future advertising efforts.
Five in a row? The USPSŪ Pro Cycling Team is competing in the 100th Tour de France, the world's premier bicycle race. The 23-day race began July 5 and ends July 27. Will Lance Armstrong and his team win their fifth straight Tour de France race? Be prepared to update the poster you received in your Summer/Fall retail employee kit. You also received a sticker that reads: "Congratulations On Five In A Row" and an instruction sheet for placing the sticker on the poster - if the team wins. So stay tuned for the Postal Bulletin's announcement - or other internal publications - about the cycling team's Tour de France status. Don't use the sticker until you hear they've won!
Feedback Send comments and questions to:
WHATS IN STORE
US POSTAL SERVICE
1735 N LYNN STREET RM 6042
ARLINGTON VA 22209-6057
This month's edition has information on destination ZIP Code barcodes, credit card acceptance policy, and the HAZMAT question.
To help contain costs and prevent delays in processing the mail, it's critical that mailpieces with postage validation imprint (PVI) labels contain the correct destination ZIP Code and barcode. If this information is incorrect, the mail is misrouted and delayed, which in turn adversely affects customer satisfaction.
Additionally, all PVI labels must be clear and legible. Make sure that you follow proper maintenance to ensure quality barcodes are being generated by our retail equipment. Poorly maintained barcode strips with ink smears cause mail processing readers to reject parcels (and other classes) and require rekeying, which adds to processing time and cost.
If the mailpiece is not entering the mailstream, then a destination ZIP Code barcode is not required.
When accepting credit cards, check the back of the card to make sure it's signed by the customer. Some credit cards are issued with a picture and signature of the customer laminated on the front. The signature policy is the same - the signature is still required on the back of the card. Do not accept unsigned cards. If the card is unsigned, request a photo ID and have the customer sign the back of the card in your presence. Note: A card with the words "see ID" or two signatures on the signature panel is not acceptable. Credit card companies consider this to be an invalid card. The credit card companies established this policy, and it's an added layer of security for merchants as well as customers if a dispute arises. This in turn helps prevent fraud, and the Postal ServiceTM endorses these requirements.
"Does this package contain anything Fragile, Liquid, Perishable, or Potentially Hazardous?" is the mandatory question that retail associates should be asking for all parcels and any mailpiece that looks suspicious.
In order for an office to receive credit for the HAZMAT question in the Mystery Shopper Program, the retail associate must ask all four components of the questions - Does this article contain anything Fragile, Liquid, Perishable, or Potentially Hazardous? A good way to remember this is with the acronym F-LI-P-P.
The question is more than just a HAZMAT question. It is also a question intended to identify fragile, liquid, or perishable items. These items could potentially create safety issues or concerns for Postal Service employees.
Is it acceptable to ask "Does this article contain anything fragile or potentially hazardous?"
No. All four components must be asked or the mystery shopper is required to report that the question was not asked because it left out portions of the question.
Does it matter in what order you ask the HAZMAT question?
No. While all four components of the question are required, they do not need to be stated in a specific order.
Questions or comments? Submit them via e-mail to: Retail Coaches Corner.
NOTICE
The Postal ServiceTM periodically publishes in the Postal Bulletin the interest rate payable on a claim decided in a contractor's favor, under the Contract Disputes Act of 1978. This rate also applies for late payments to contractors under the Prompt Payment Act, as amended.
The interest rate effective for the 6-month period beginning July 1, 2003, and ending December 31, 2003, is 3.125 percent.
- Supply Management Infrastructure,
Supply Management, 7-10-03
Effective July 1, 2003, Maintenance, Repair, and Operating (MRO) supplies are available from the Postal Service'sTM mandatory national suppliers, W.W. Grainger and MSC Industrial Supply. The supplies are available through eBuy, the preferred ordering method.
The Administrative Support Manual (ASM) and Handbook AS-709, Credit Card Policies and Procedures for Local Buying, specifically mandate that buyers first use national contracts where they exist. This policy is in place to ensure that Postal Service employees use existing Postal Service assets and allow purchasing teams to continue to leverage volumes and technology in order to drive total costs out of the MRO supply chain.
The Environmental and MRO Category Management Center is working to make selected National Stock Number (NSN) records available for download into the Visual Maintenance Activity Reporting System (VMARS). This will allow maintenance personnel to order materials using VMARS, which will then direct the orders to eBuy.
Further details can be found in Material Logistics Bulletin MLB-CO-03-010, Mandatory National Sources for Maintenance, Repair, and Operating (MRO) Supplies. The MLB is available at http://blue.usps.gov/purchase/material/mlb/mlbindex.htm. If you do not have access to a computer, you can obtain the MLB by calling National Materials Customer Service at 800-332-0317 and selecting the option for "Operations and Materials Customer Service."
If you have access to the Postal Service Intranet, you must order through eBuy. To order through eBuy and to obtain an eBuy logon ID and password:
From Internet Explorer (version 5.0 or higher), go to the Blue page at http://blue.usps.gov and type "ebuy" in the address line and then hit the Return key. (The direct URL is http://ebuy.usps.gov/jsp/co/Login.jsp; note that this URL is case sensitive.)
If you have any concerns regarding price, quality, or service, send an e-mail to the MRO Category Management Team at HELP, MRO.
- SCM Strategies,
Supply Management, 7-10-03
You can now order medical-grade, powder-free nitrile gloves from the Boise Office Products eBuy catalog.
Postal Service Safety Performance Management has approved these gloves for use by all employees. The gloves are completely latex-free and powder-free.
They are available in the following two ways:
• Boxes of 100, for $4.80 per box.
• Cases of 1,000, for $48.00 per case.
And they are available in the following four sizes:
• Small (part # W3N421)
• Medium (part # W3N441)
• Large (part # W3N461)
• Extra-Large (part # W3N481)
These are delivered prices and, as such, represent a substantial discount over other available medical-grade, powder-free nitrile gloves.
Consult Management Instruction (MI) EL-810-2001-1, Personal Protective Equipment and Respiratory Protection Programs, for guidance on proper selection and use of protective gloves. Additional recommendations not addressed in the MI relating to requirements for hand protection may be issued by Headquarters.
Please use the part numbers listed above to place your order from the Boise Office Products eBuy catalog. If you have access to the Postal Service Intranet, you must order through eBuy. To order through eBuy and to obtain an eBuy logon ID and password:
From Internet Explorer (version 5.0 or higher), go to the Blue page at http://blue.usps.gov and type "ebuy" in the address line and then hit the Return key. (The direct URL is http://ebuy.usps.gov/jsp/co/Login.jsp; note that this URL is case sensitive.)
If you do not have access to the Intranet, you should contact Boise directly at 888-229-USPS.
- SCM Strategies, Supply Management, 7-10-03
