Philately (Continued)

STAMP ANNOUNCEMENT 04-19

USS Constellation Stamp

The Postal ServiceTM will issue a 37-cent, USS Constellation commemorative stamp (Item 456700) in a pressure- sensitive adhesive (PSA) pane of 20 on June 30, 2004, in Baltimore, Maryland. The stamp, designed by Howard Paine of Delaplane, Virginia, and illustrated by Richard Schlecht of Arlington, Virginia, goes on sale nationwide July 1, 2004.

With the issuance of the USS Constellation, the Postal Service commemorates the 150th anniversary of the last all-sail-powered warship built by the U.S. Navy and the last Civil War era naval vessel still afloat. Built at Gosport Navy Yard (now the Norfolk Naval Shipyard) near Norfolk, Virginia, and launched on August 26, 1854, Constellation actively served the nation for nearly 100 years. Today, the ship is a floating museum anchored in Baltimore's Inner Harbor.

The stamp is a photo engraving based on a print in the collection of the U.S. Naval Historical Center. The print is believed to date to 1893.

How to Order First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post OfficeTM, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com/shop. They

should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

USS CONSTELLATION COMMEMORATIVE STAMP
POSTMASTER
900 E FAYETTE ST
BALTIMORE MD 21233-9715

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by July 29, 2004.

How to Order First Day Covers

Stamp Fulfillment Services also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

Philatelic Products

There are no philatelic products for this stamp issue.

37-cent USS Constellation Commemorative Stamp, Item 456700

Stamp distribution offices (SDOs) will receive approximately one-third the standard automatic distribution quantity for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices of one-fourth their standard automatic distribution quantity using PS Form 17, Stamp Requisition/Stamp Return. SDOs must not distribute stamps to Post Offices before June 24, 2004.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in nine positions for subsequent distribution to each philatelic window.

Additional Supply

Post Offices requiring additional Item 456700 must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the Chicago, Memphis, and New York APDs will each receive 1,120,000 additional stamps; the San Francisco APD will receive 1,000,000 additional stamps; and the Denver APD will receive 400,000 additional stamps.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations, 5-27-04

STAMP ANNOUNCEMENT 04-20

Migratory Bird Hunting and Conservation Stamp

The $15 Migratory Bird Hunting and Conservation stamp for the 2004-2005 season goes on sale at Post OfficesTM nationwide July 1, 2004, and is valid through June 30, 2005. The U.S. Department of the Interior will formally issue the stamp at the National Postal Museum in Washington, DC, on July 1, 2004.

The Migratory Bird Hunting and Conservation stamp will be issued in two formats: (1) in the traditional water-activated gum (WAG) pane of 20 stamps (Item 332900), and (2) in a pressure-sensitive adhesive (PSA) single stamp (Item 332800). The stamp size in the PSA version is the same size as the WAG version and can be peeled from its carrier sheet. The carrier sheet is the size of U.S. paper currency and fits easily in cash drawers.

Postmasters should order enough of Items 332800 and 332900 to meet the expected demand for this item by stamp collectors, conservationists, and hunters.

Distribution

Post Offices

To allow postmasters to order the 2004-2005 Migratory Bird Hunting and Conservation stamps in quantities approximating customer demand, there is no minimum ordering quantity for either format. Postmasters should review their previous year's sales records to determine the appropriate number of the 2004-2005 Migratory Bird Hunting and Conservation stamps to requisition.

Postmasters must immediately send a separate PS Form 17, Stamp Requisition/Stamp Return, to their stamp distribution offices (SDOs) for enough Migratory Bird Hunting and Conservation stamps to last until April 28, 2005. Post Offices served by stamp service centers (SSCs) must follow their established ordering guidelines.

If the initial stamp supply is exhausted before April 28, 2005, postmasters must requisition additional quantities. Retail units with authorized philatelic centers should order both formats and have them available to meet philatelic demand. All postmasters/station managers must ensure that Migratory Bird Hunting and Conservation stamps are available to meet public demand.

Stamp Distribution Offices

SDOs will receive automatic distributions of both Item 332800 and Item 332900, Migratory Bird Hunting and Conservation stamps. Automatic distributions to SDOs are scheduled to begin May 13, 2004, and to end May 27, 2004. SDOs must not distribute stamps to Post Offices before June 23, 2004.

SDOs requiring additional gummed stamps (Item 332900) or additional self-adhesive stamps (Item 332800) must requisition them from designated accountable paper depository (APD) using PS Form 17, Stamp Requisition/Stamp Return.

Hunting Regulations Pamphlets

The U.S. Department of the Interior does not automatically distribute pamphlets on hunting regulations because migratory game bird laws vary by state. Direct all inquiries about hunting regulations to the state fish and wildlife agency or state department of natural resources. Do not forward inquiries to the federal U.S. Fish and Wildlife Service.

- Stamp Services,
Government Relations, 5-27-04

Pictorial Cancellations Announcement

As a community service, the Postal ServiceTM offers pictorial cancellations to commemorate local events celebrated in communities throughout the nation. A list of events for which pictorial cancellations are authorized appears below. If available, the sponsor of the pictorial cancellation appears in italics under the date. Also provided, as space permits, are illustrations of those cancellations that were reproducible and available at press time.

People attending these local events may obtain the cancellation in person at the temporary Post OfficeTM station established there. Those who cannot attend the event, but who wish to obtain the cancellation, may submit a mail order request. Pictorial cancellations are available only for the dates indicated, and requests must be postmarked no later than 30 days following the requested pictorial cancellation date.

All requests must include a stamped envelope or postcard bearing at least the minimum First-Class Mail® postage. Items submitted for cancellation may not include postage issued after the date of the requested cancellation. Such items will be returned unserviced.

Customers wishing to obtain a cancellation should affix stamps to any envelope or postcard of their choice, address the envelope or postcard to themselves or others,insert a card of postcard thickness in envelopes for sturdiness, and tuck in the flap. Place the envelope or postcard in a larger envelope and address it to: PICTORIAL CANCELLATIONS, followed by the NAME OF THE STATION,ADDRESS, CITY, STATE, ZIP+4® CODE, exactly as listed below (using all capitals and no punctuation, except thehyphen in the ZIP+4 code).

Customers can also send stamped envelopes and postcards without addresses for cancellation, as long as they supply a larger envelope with adequate postage and their return address. After applying the pictorial cancellation, the Postal Service returns the items (with or without addresses) under addressed protective cover.

- Stamp Services,
Government Relations, 5-27-04

Post Offices

Supply Management

PM REVISION

Revisions to Purchasing Manual Chapter 1

Effective immediately, the following sections of the Purchasing Manual have been revised:

• Section 1.6.5 has been rewritten and now directs readers to Handbook AS-353, Guide to Privacy and the Freedom of Information Act, and implements regulations in 39 CFR. Paragraph 1.6.5.c has been deleted because the subject is covered in Handbook AS-353.

• Section 1.6.6 has been rewritten to remove the discussion of systems of records and to state that contracts direct suppliers and subcontractors to comply with Postal ServiceTM requirements protecting the privacy of customer, employee, and other individual's information, as well as Postal Service information and records. These requirements include the Privacy Act, implementing regulations in 39 CFR, and the privacy policy at www.usps.com. The prescription for use of Clause 1-1, Privacy Protection, has also been rewritten for clarity and to include e-mail marketing campaigns.

• Appendix B, Clause 1-1, has been revised to address e-mail marketing campaigns, including the Postal Service policy contained in Management Instruction AS-350-2004-4, Marketing E-mail, and has been reorganized for clarity and brevity.

We will incorporate these revisions into the next update of the online version of the Purchasing Manual, available on the PolicyNet Web site at http://blue.usps.gov; click on More References, then Manuals.

Purchasing Manual (PM)

1 Authority, Responsibility and Policy

* * * * *

1.6 General Policies

* * * * *

1.6.5 Release and Exchange of Information

[Revise 1.6.5.a to read as follows:]

1.6.5.a General. The Postal Service makes records, data, and information available to the public to the maximum extent consistent with the Postal Service's interest, the privacy rights of customers, employees, and other individuals, ownership of rights in the data requested (see Chapter 8), and the need to protect Postal Service and other confidential business information (including information relating to the Postal Service's commercial operations) from disclosure.

[Revise 1.6.5.b to read as follows:]

1.6.5.b Release. Records properly identified and requested by any member of the public must be made available, to the extent not exempt from disclosure, in accordance with Handbook AS-353, Guide to Privacy and the Freedom of Information Act, and implementing regulations in 39 CFR 265.

[Remove 1.6.5.c.]

1.6.6 Privacy Protection

[Revise 1.6.6.a to read as follows:]

1.6.6.a Policy. When required by 1.6.6.b below, contracts direct suppliers and subcontractors to comply with Postal Service requirements protecting the privacy of customer, employee, and other individual's information, as well as postal information and records. These requirements include the Privacy Act of 1974 (5 USC 552a), implementing regulations at 39 CFR 266-267, and the privacy policy at www.usps.com/common/docs/privpol.htm.

[Revise 1.6.6.b to read as follows:]

1.6.6.b Clause 1-1, Privacy Protection. Clause 1-1, Privacy Protection, must be included in:

1. Contracts in which a supplier or subcontractor operates a Privacy Act system of records on the Postal Service's behalf;

2. Contracts in which a supplier or subcontractor will have access to any Postal Service customer information, including address information;

3. Contracts in which a supplier or subcontractor assists the Postal Service in establishing or administering a customer web site, or places links or ad banners on a Postal Service website or any website on the Postal Service's behalf; and

4. Contracts in which a supplier or subcontractor assists the Postal Service to conduct a marketing e-mail campaign.

* * * * *

Appendix B Contract Clauses

* * * * *

B.3 Clauses

Clause 1-1, Privacy Protection (November 2001)

In addition to other provisions of this contract, the supplier agrees to the following:

* * * * *

[Revise items b through e to read as follows (items a and f are unchanged):]

* * * * *

b. Customer Information. If the supplier has access to Postal Service customer information, including address information, whether collected online or offline by the Postal Service or by a supplier acting on its behalf, the supplier must comply with the following:

(1) General. With regard to the Postal Service customer information to which it has access pursuant to this contract, the supplier has that access as an agent of the Postal Service and must adhere to its postal privacy policy at www.usps.com/common/docs/privpol.htm.

(2) Use, Ownership, and Nondisclosure. The supplier may use Postal Service customer information solely for purposes of this contract, and may not collect or use such information for non-Postal Service marketing, promotion, or any other purpose without the prior written approval of the contracting officer. The supplier must restrict access to such information to those employees who need the information to perform work under this contract, and must ensure that each such employee (including subcontractors' employees) sign a nondisclosure agreement, in a form suitable to the contracting officer, prior to being granted access to the information. The Postal Service retains sole ownership and rights to its customer information. Upon completion of the contract, the supplier must turn over all Postal Service customer information in its possession to the Postal Service, and must certify that no Postal Service customer information has been retained unless otherwise authorized in writing by the contracting officer.

(3) Legal Demands for Information. If a legal demand is made for Postal Service customer information (such as by subpoena), the supplier must immediately notify the contracting officer and the nearest office of the Postal Inspection Service. After notification, the Postal Service will determine whether and to what extent to comply with the legal demand. Should the Postal Service agree to or unsuccessfully resist a legal demand, the supplier may, with the written permission of the contracting officer, release the information specifically demanded.

c. Online Assistance. If the supplier assists in the design, development, or operation of a Postal Service customer website, or if it designs or places an ad banner, button, or link on a Postal Service website or any website on the Postal Service's behalf, the supplier must comply with the limitations in subparagraph b (1) above relating to ad banners, buttons, or links, and the use of cookies, web beacons, or other web analysis tools. Exceptions to these limitations require the prior written approval of the contracting officer and the Postal Service's chief privacy officer.

d. Marketing E-Mail. If the supplier assists the Postal Service in conducting a marketing e-mail campaign, the supplier does so as an agent of the Postal Service and must adhere to the Postal Service policies set out in Postal Service Management Instruction AS-350-2004-4, Marketing E-mail.

e. Indemnification. The supplier will indemnify the Postal Service against all liability (including costs and fees) for damages arising out of violations of this clause.

* * * * *

- Supply Management Infrastructure,
Supply Management, 5-27-04

ORDERING INSTRUCTIONS

POW-MIA Flags

We're in the annual cycle of displaying the POW-MIA flag at Postal ServiceTM facilities on the following 6 specific days:

• Armed Forces Day, the third Saturday in May

• Memorial Day, the last Monday in May

• Flag Day, June 14

• Independence Day, July 4

• National POW-MIA Recognition Day, the third Friday in September

• Veterans Day, November 11

Note: If any of these days fall on a nonbusiness day, Postal Service facilities are required to display the POW-MIA flag on the last business day before the designated day.

The flag and its display at our facilities honor the sacrifices made by members of the armed forces held as prisoners of war or missing in action. Use the information below to order POW-MIA flags.

Ordering Instructions

In compliance with the law requiring the display of POW- MIA flags, the Material Distribution Center offers the following sizes of flags, which it orders from the General Services Administration.

Order a POW-MIA flag based on the size of your United States flag.

You can order a POW-MIA flag by Touch Tone Order Entry (TTOE): Call 800-332-0317, select option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before placing your first order).

You also can order the POW-MIA flag through the Postal Products Unlimited, Inc., catalog on eBuy at http://ebuy.usps.gov/jsp/co/Login.jsp (URL is case-sensitive).

- Supply Management, 5-27-04

Employee Discount - Allsteel Trooper Task Chair

Postal ServiceTM employees can now enjoy the quality and features of the Allsteel trooper task chair at . Employees can purchase the chairs at the Allsteel 67.9% discounted rate offered to the Postal Service.

You can order your chair by calling 800-529-5781 (order # TRMWK) and providing your selected fabric color. You may charge your orders to your personal Mastercard, American Express, or Visa.

If you need more information:

• Go to the Postal Service Intranet at http://blue.usps.gov; click on View All Employee Deals, then Allsteel Office Furniture.

• Or call 800-529-5781.

The Postal Service will ship the chair directly to your or other designated address.

- SCM Strategies,
Supply Management, 5-27-04

Quick Pick List

When accessing the Material Distribution Center (MDC) Touch Tone Order Entry (TTOE) system, sites can use either the 13-digit stock number or the 3-digit quick pick number (if one has been assigned). Included in this Postal Bulletin are the most recent quick pick list on pages 24-34 and the instructions for using TTOE on page 23. These instructions and the most current quick pick list can also be downloaded from the Supply Management Web site at http://blue.usps.gov/purchase/material; click on Download Files, then Other Files, and then Quick Pick List.

Column heading abbreviations: QP# = quick pick number; PSN = postal stock number; UI = unit of issue; Iss Incr = issue increment; BPQ = bulk pack quantity; DVD = direct vendor delivery.

Unit of issue abbreviations: BK = book; BT = bottle; BX = box; CD = card; CE = cone; CN = can; CT = carton; DZ = dozen; EA = each; FT = foot; GL = gallon; HD = hundred; MX = thousand; PD = pad; PG = package; PR = pair; PT = pint; RL = reel; RM = ream; RO = roll; SE = set; SH = sheet; SL = spool.

Disclaimer notice: The listed prices and bulk pack quantities (BPQs) are subject to change as new inventories are received at the MDCs. Items marked with an asterisk (*) are ordered through the MDC but shipped directly from the vendor. For the latest price information, contact Materials Customer Service at 800-332-0317, option 3 (available 24 hours a day).

Quick Pick List - Supply Items (FY2003, revise date 5/2/2003)