Fall Mailing Season is just over the horizon
Fall mailing season is right around the corner. Is your facility ready? Here
are some reminders to help make fall mailing season a success for you and your
Tips for Postal Service Employees
- Plan for Increased Drop Shipments: Increase Thursday through Saturday appointment
slots in the Drop Ship Appointment System (DSAS).
- Accommodate Late and Unscheduled Arrivals: Make every effort to accept late
and unscheduled arrivals before requiring the drop to be rescheduled in DSAS.
- Obtain PS Form 8125: If PS Form 8125, Plant-Verified Drop Shipment (PVDS)
Verification and Clearance, does not accompany the shipment, shippers should
contact their dispatch office for resolution. You can accept a faxed copy
of PS Form 8125 with the shipment, but the shipper must also forward an original
copy of PS Form 8125 to the accepting office.
- Check Shipment: Do not accept shipments that are designated for a different
- Resolve Issues in a Timely Fashion: For issues not easily resolved by dock
personnel, immediately involve local management. Report the problem and its
resolution via the Business Service Network when appropriate.
- Enforce Security Requirements: Always check for proper driver and shipment
Tips for Mailers
- Schedule and deliver shipments on days other than Friday (heaviest volume
day) if possible.
- Factor in extra time for dropping the shipment and for in- delivery
due to higher-than-normal mail volumes.
- Ensure that drivers have the required identification and a valid driver's
- For Postal Service confirmation of receipt, mailers can access shipment
arrival data from the DSAS Web site - mailers should ask their third-party
shipper to provide the DSAS appointment confirmation number. Or, mailers should
provide their agent a duplicate copy of PS Form 8125, which will be endorsed
by the receiving office and returned to the driver. Another option is to attach
a self-addressed envelope to the duplicate PS Form 8125 and the endorsed PS
Form 8125 will be mailed back to the mailer.
For Palletized Mailings:
- Properly secure pallet loads for transit.
- Stay within the minimum and maximum height requirements.
- Ensure that pallet placards are correct and complete.
- Properly top-cap and secure stacked pallets.
For Bedloaded Mailings:
- Do not commingle mail types (e.g., sacks with parcels).
- Stack lighter-weight mail pieces on top of the heaviest mail items.
- If pallets are in the same load, tailgate them, and annotate the appointment
record in the "Comment" section in DSAS.
- Logistics Systems, Network Operations Management, 9-16-04