|
Origin Zone | DADC | DSCF |
Zones 1 & 2 | $.008 | $.014 |
Zone 3 | $.013 | $.019 |
Zone 4 | $.028 | $.034 |
Zone 5 | $.050 | $.056 |
Zone 6 | $.073 | $.079 |
Zone 7 | $ 101 | $.107 |
Zone 8 | $.125 | $.131 |
5.0 REQUEST TO PARTICIPATE
A mailer or consolidator may request approval to use the outside-county Periodicals co-palletization drop-ship per- pound discounts by submitting a written request to the manager, Mailing Standards (see G043 for address). The request must be accompanied by the following:
a. A completed application form (available from the manager, Mailing Standards).
b. A process map and narrative demonstrating how and where presort and co-palletization reports (including "before" and "after" data) are created as they relate to mail movement and consolidation of packages to be co-palletized. The map and narrative must also describe mail movement from production through the co-palletization process including dispatch to destination entry Postal Service facilities.
c. Samples of all required documentation that will be used to substantiate eligibility for the discounts, and of the documentation that must be provided at the time of mailing, including "before" and "after" reports and postage statements. The sample reports must demonstrate:
(1) How the co-palletized portion of the mailing is segregated from other mailing segments on the "before" reports.
(2) How mailing jobs, mailing segments, and containers will be identified in both "before" and "after" reports to allow reconciliation of the reports.
(3) How pieces appearing on the "after" reports that qualify for the co-palletization discounts (mailing segments with less than 250 pounds to an ADC) are differentiated from those that do not (mailing segments with 250 or more pounds to an ADC).
(4) How pieces receiving the per-pound discounts are differentiated from those receiving the per- piece discounts.
d. A detailed listing documenting the distribution of total advertising and editorial pounds to each zone "before" co-palletization, based on origin entry of the mail (i.e., entry at the plant or the local post office for the plant, where it is printed and presorted into bundles ready for co-palletization and mailing).
e. An explanation of how data for mailings included under the co-palletization experiment will be collected and reported to the USPS, including whether the model spreadsheet provided by the USPS can be used.
f. A list of the publications to be included initially in the test and evidence that each publication has obtained the appropriate additional entry authorization at the office where mailings will be verified and postage paid. The list must indicate if the publications are authorized under the Centralized Postage Payment (CPP) system. If the applicant is not a printer and/or is consolidating publications for other printers, a list of those printers must be included with the application.
6.0 DECISION ON REQUEST
The manager, Mailing Standards, approves or denies a written request to use the experimental outside-county Periodicals co-palletization per-pound discounts. If the application is approved, the mailer or consolidator will be notified in writing by the manager, Mailing Standards. Initial approval is for a conditional 90-day period. When the mailer or consolidator has demonstrated the ability to prepare and enter mailings under the standards in G993, final authorization will be granted. If the application is denied, the mailer or consolidator may file at a later date or submit additional information needed to support the request.
7.0 USPS SUSPENSION
The manager, Mailing Standards, may suspend at any time an approval to use the per-pound discounts when there is an indication that Postal Service revenue is not fully protected. The manager will notify the participant in writing of the decision. The suspension becomes effective upon the mailer's receipt of the notification.
* * * * *
- Mailing Standards,
Pricing and Classification, 9-30-04
DMM REVISION
Effective October 14, 2004, Domestic Mail Manual (DMMTM) M220 is amended to allow bedloading of individual carrier route bundles and carrier route rate "firm" bundles containing either Periodicals flats or Periodicals irregular parcels (publications exceeding the maximum 15-inch length or maximum 12-inch height for a flat), when entered at a destination delivery unit (DDU). This exception to sacking carrier route and (carrier route rate) firm bundles applies to mailers who prepare and enter mailings at the DDU discount under DMM E250.4.0, as well as mailers who enter carrier route and firm bundles at a DDU under an exceptional dispatch agreement (see DMM D210.3.0).
Also, new DMM E250.4.6 is added to clarify the standards for unloading all Periodicals mailings entered at a DDU. It contains essentially the same language that applies to DDU-entered mailings of other classes of mail.
Bedloaded bundles are not containerized (not placed in a sack or other container or on a pallet) but stacked directly onto the floor of the vehicle used to transport the mail.
Bedloaded bundles must be clearly labeled as carrier route or firm bundles, as appropriate, using the optional endorsement line information in DMM M013, or facing slips under DMM M020.3.0. Also, firm bundles can be labeled with blue barcoded presort label "F."
Some mailers may already have authorization from their local Post OfficeTM to enter bundles of Periodicals flats and irregular parcels without placing them in sacks. This revision is not intended to preclude any such arrangements already in place.
Carrier route rate eligibility is based on six or more addressed pieces to an individual carrier route, rural route, highway contract route, Post Office box section, or general delivery unit, as appropriate. Firm bundles (i.e., two or more copies prepared as one addressed piece) must be accompanied by, but be physically separate from, five (or more) other addressed pieces to the same route to be eligible for carrier route rate and DDU entry.
For scheduled arrivals at DDUs when Postal Service personnel might not be present, Periodicals bundles must be unloaded and placed in a secure, dry location not subject to inclement weather conditions.
All Periodicals mailers entering DDU mail (whether the bundles are containerized or bedloaded) are reminded that the driver must unload the mail within 1 hour of arrival. When requested, the driver must unload the mail into containers as specified by the DDU and maintain separation of the carrier route and firm bundles by individual 5-digit ZIP Code or (if applicable) by 5-digit scheme as defined in DMM L001 for offices that serve more than one ZIP Code (see new DMM E250.4.6).
Mailers with questions should contact the Post Office where they enter their mailings. Postal Service employees with questions should contact their district manager of business mail entry.
We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.
Domestic Mail Manual (DMM)
* * * * *
E Eligibility
* * * * *
E200 Periodicals
* * * * *
E250 Destination Entry
* * * * *
4.0 DESTINATION DELIVERY UNIT (DDU)
* * * * *
[Add new 4.6 to read as follows:]
4.6 Vehicle Unloading
At destination delivery units (DDUs), the driver must unload all mail, whether bedloaded, sacked, or palletized (including pallet boxes on pallets) within 1 hour of arrival. If pallets (including pallet boxes on pallets) are stacked, the driver must unload, unstack, and unstrap them. If a mailer transports palletized mail (including sacks on pallets) to a DDU that cannot handle pallets, the driver must unload the pallets into a container specified by the DDU. The driver may be required to place bedloaded bundles prepared under M220.4.2 and sacks into containers provided by the DDU to maintain separation by 5-digit ZIP Code or 5-digit scheme (L001), as applicable, or to place containerized mail so as to maintain the separation of 5-digit ZIP Codes or 5-digit schemes. For scheduled arrivals at DDUs when USPS personnel may not be present, mail must be placed in a secure location protected from the weather.
* * * * *
M Mail Preparation and Sortation
* * * * *
M200 Periodicals (Nonautomation)
* * * * *
M220 Carrier Route Periodicals
* * * * *
4.0 PREPARATION-FLAT-SIZE PIECES AND IRREGULAR PARCELS
[Revise 4.0 by redesignating current text as 4.1 and adding new 4.2, to read as follows:]
4.1 Sacking and Labeling
* * * * *
4.2 Exception to Sacking
Sacking is not required for bundles that are prepared for and entered at a DDU. Firm bundles must be clearly labeled using optional endorsement lines under M013, or facing slips or barcoded presort labels under M020. Carrier route bundles must be clearly labeled using optional endorsement lines under M013 or facing slips under M020. Bedloaded bundles may weigh up to 40 pounds each.
* * * * *
- Mailing Standards,
Pricing and Classification, 9-30-04
DMM REVISION
Effective October 14, 2004, Domestic Mail Manual (DMMTM) G911 is redesignated as G912 and new DMM G911 is added to define the general requirements and features that apply to any Negotiated Service Agreement (NSA) established between the United States Postal Service (USPS) and a mailer.
An NSA is a written contract between the Postal ServiceTM and a specific mailer (customer or organization) that provides the mailer with rates or service arrangements that differ from standard Postal Service offerings. By its very design, each NSA is unique to the mailer's business requirements; however, some NSAs may be "functionally equivalent to" (i.e., similar to) other existing NSAs. An NSA could, for example:
Customize particular rates, classifications, and service conditions.
Modify existing Postal Service standards or create new standards for the preparation, presentation, acceptance, processing, transportation, or delivery of mailings.
Not only do mailers entering into NSAs benefit from these customized arrangements, but so do all other Postal Service customers because NSAs can increase contribution by attracting new mail volumes and improving operational efficiencies.
Pricing innovations such as NSAs also help the Postal Service to maintain universal mail service at reasonable rates and support the continuing and viable role played by mail in commercial and personal communication. NSAs can help achieve these objectives by strengthening and increasing mail volume and by enhancing the value of mail to both sender and recipient. Customized pricing better allows the Postal Service to meet the needs of its customers and provide new sources of contribution to maintain the nation's postal infrastructure. The establishment of NSAs also represents one of the important corporate goals articulated in the Postal Service Transformation Plan.
The first authorized NSA, established with Capital One Services, Inc., and implemented on September 1, 2003, features discounts for First-Class Mail volume exceeding an annual threshold of 1.225 billion pieces and the electronic return of undeliverable mail data using Address Change Service (ACS).
The volume incentives in this first NSA foster increased use of First-Class Mail by Capital One, which in turn helps pay overhead costs that support the entire mail system. Further cost savings are achieved by this NSA because Capital One must use ACS for all solicitation mail sent as First-Class Mail covered by the NSA, and Capital One must update its address records more frequently than required under current mailing standards. The Capital One NSA will remain in force until September 1, 2006.
In the summer of 2004, the Postal Service filed requests concerning two additional NSAs considered functionally equivalent to the NSA with Capital One. The NSA filings are with two financial institutions - Bank One Corporation and Discover Financial Services, Inc. Moreover, the Postal Service identified in the filings the key elements of the proposed agreements, including their similarities and differences with the Capital One NSA.
Once an agreement with a mailer has been reached, the Board of Governors of the Postal Service approves filing a case with the Postal Rate Commission requesting a recommended decision on the proposed rates and classifications from the Postal Rate Commission.
In general, the Postal Service expects that a customer entering into an NSA would participate in the Postal Rate Commission administrative process in support of the NSA filing, and assist in presenting the case to the commission. This support could include presenting documentation, testimony, and other evidence in support of the proposed rates and classifications. The regulatory process can take as long as 10 months and must be completed before the NSA can be implemented.
If the commission recommends rates and classifications associated with the NSA, the Governors of the Postal Service then approve or reject these rates and classifications, and the Board of Governors authorizes the implementation, as necessary.
Mailers interested in pursuing an NSA can obtain more information by:
Sending an e-mail inquiry to NSA@usps.com.
Visiting www.usps.com/nationalpremieraccounts/nsa.
Calling Pricing Strategy at (202) 268-7284.
Writing to Pricing Strategy, U.S. Postal Service, 475 L'Enfant Plaza SW, Room 3616, Washington, DC 20260-3616.
Interested mailers will receive a company profile form and other preliminary documents to complete and apply for NSA consideration. The Postal Service will review the information and contact the applicant to discuss any appropriate additional steps.
We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.
Domestic Mail Manual (DMM)
* * * * *
G General Information
* * * * *
G900 Experimental Classification and Rate Filings
* * * * *
[Redesignate current G911 as new G912; add new G911 to read as follows:]
G910 Negotiated Service Agreements (NSAs)
G911 General Requirements for NSAs
Summary
G911 describes the general requirements for negotiated service agreements (NSAs) and explains the purpose of such agreements, factors to be considered for such agreements, and the process for establishing these agreements.
1.0 BASIC INFORMATION
1.1 Definition and Purpose
A negotiated service agreement (NSA) is a customized and mutually beneficial contractual agreement between the USPS and a specific mailer (customer or organization). An NSA provides for customized pricing, rates, and classifications under the terms and conditions established in the NSA and may include modifications to current mailing standards and other postal requirements. Any mailer may submit an application for an NSA if the mailer meets the requirements in 2.0 and follows the process in 3.0.
1.2 Legal Framework
Terms and conditions of an NSA affecting rates or classifications require that the USPS request a recommended decision from the Postal Rate Commission before the USPS may approve and implement the NSA. NSAs must be recommended and approved under 39 U.S.C. 36 and the Postal Rate Commission's rules of practice and procedure.
2.0 CANDIDATE FACTORS AND REQUIREMENTS
2.1 Factors
The USPS considers the following factors in evaluating any candidate's NSA proposal:
a. Candidate's presentation of information as requested by the USPS to document the following:
(1) Current mailing systems, postage payment systems, and quality control procedures and programs.
(2) Historical data showing mail volumes and use of specific mail services or mailpiece characteristics, as applicable. The candidate, as necessary, must also provide the effect on mail volumes of any corporate mergers, acquisitions, divestitures, and similar events.
b. Candidate's ability to make and present in an acceptable format accurate forecasts of future mail volumes for USPS products and services proposed for an NSA.
c. Candidate's ability to collect necessary data in an acceptable format to support an NSA.
d. Candidate's willingness to establish and maintain electronic systems and quality control programs as specified by the USPS for paying postage and generating records to facilitate monitoring and reconciling mail volumes, rates, and fees, including volumes and postage paid by a mail preparation agent on behalf of the candidate.
e. Candidate's production of mail using a formal system to ensure proper mail preparation and accurate postage calculations.
f. Candidate's use or planned implementation of a Certified Mail preparation total quality program to ensure proper mail preparation and to provide accurate documentation of mailings and postage payment.
2.2 General Requirements
No proposed NSA may have an overall negative financial impact on the USPS. Any proposed NSA must also contain, at a minimum, the following general candidate requirements and conditions:
a. The candidate must permit USPS inspection of mail content to determine rate eligibility.
b. The candidate must prepare mail under current applicable mailing standards, unless they are to be modified under a proposed NSA.
c. The candidate must meet and adhere to quality management standards for the classes of mail and rates claimed.
d. The candidate must make available to the USPS necessary records and data related to the NSA in a form that facilitates monitoring of compliance with the terms and conditions of the NSA.
e. The candidate must provide proper specified notice to cancel the NSA.
f. The USPS has the right to cancel the NSA at any time with specified proper notice for any failure or, where appropriate, material failure of the mailer to:
(1) Use the NSA within the time period specified in the NSA.
(2) Provide accurate data, present properly prepared and paid mailings, or comply with any other material term or condition in the NSA.
g. The candidate must engage counsel and file testimony as necessary in support of the NSA before the Postal Rate Commission.
3.0 APPLICATION PROCESS
3.1 Initial Proposal
A mailer seeking to enter into an NSA with the USPS must submit a written proposal, with appropriate supporting documentation, to the USPS manager of Pricing Strategy (see G043 for address). The proposal must contain the reasons for requesting the NSA along with a summary of the information responding to the applicable candidate features and general requirements described in 2.0. A nondisclosure agreement must be signed before any substantive discussion of the proposal.
3.2 Negotiations and Contractual Agreement
As a result of the proposal, the candidate and the USPS may enter into negotiations to establish an NSA, with terms and conditions specific to the candidate, that is either a functionally equivalent NSA (i.e., comparable to an existing baseline NSA) or a new baseline NSA (i.e., not comparable to an existing NSA). A candidate in the negotiation process may withdraw a proposal for an NSA at any time prior to the execution of the NSA. Once the NSA is executed, the NSA is controlled by its terms and conditions.
3.3 Additional Consideration
If the USPS decides to end negotiations with the candidate before reaching an agreement to enter into an NSA under 1.0, the manager of Pricing Strategy notifies the candidate in writing and gives the reasons for the decision. Within 15 days from the receipt of the written explanation, the candidate may ask for reconsideration of the manager's decision. The candidate's request for reconsideration must include additional information and reasons why negotiations for an NSA should be resumed. The candidate submits the request for reconsideration through the manager of Pricing Strategy to the vice president of Pricing and Classification (see G043 for address).
* * * * *
- Mailing Standards,
Pricing and Classification, 9-30-04
ELM REVISION
Effective September 30, 2004, Employee and Labor Relations Manual (ELM) 416, Pay for Performance (formerly Merit Pay), and 417.234, Higher Level Pay, are revised to replace Merit Pay policy with Pay for Performance policy. ELM 417.234 is also simplified to require only a 5-day waiting period, reflecting the standardization of the higher level pay policy for EAS employees.
We will incorporate these revisions into the next printed version of the ELM and also into the online version, available on the Postal ServiceTM PolicyNet Web site:
Go to http://blue.usps.gov.
Under "Essential Links" in the left-hand column, click on References.
Under "References" in the right-hand column, click on PolicyNet.
Click on Manuals.
It is also available on the Postal Service Internet:
Go to www.usps.com.
Click on About USPS & News, then Forms & Publications, then Postal Periodicals and Publications, and then Manuals.
Employee and Labor Relations Manual (ELM)
4 Pay Administration
410 Pay Administration Policy for Nonbargaining Unit Employees
* * * * *
[Revise the title and text of 416 to read as follows:]
416 Pay for Performance Program
416.1 Policy
EAS employees are eligible for an annual pay for performance (PFP) salary increase and/or lump sum payment based on a fiscal year performance evaluation. These evaluations are conducted in accordance with established performance appraisal instructions. PFP adjustments are made in accordance with guidelines issued annually.
416.2 Eligibility Requirements
416.21 General
To be eligible for a PFP adjustment, an employee must have an appointment that is not time-limited and receive a performance rating warranting an adjustment as provided in the applicable PFP guidelines.
416.22 Management Association Officials
Employees who are placed on leave without pay (LWOP) to devote full-time service as elected national officers of a recognized management association are eligible to have their salary of record adjusted to reflect annual PFP increases as if they were continuing in a pay status. The effective date of an employee's adjustment is the same as it would be if the employee were in a pay status. The amount of such an adjustment is determined as follows:
a. The percentage increase is equal to the average basic salary percentage increase for the employee's grade. This is determined by Headquarters Human Resources and transmitted to the appropriate area office.
b. The adjusted salary may not exceed the maximum of the range for the employee's grade.
c. The employee is not eligible for a PFP lump sum.
416.23 Leave Without Pay
Employees who return to Postal Service duty following an absence for military duty are eligible for a PFP adjustment for time spent in a military LWOP status.
Employees who are on LWOP for other purposes during the year are eligible for a PFP adjustment subject to a prorated reduction for the LWOP hours according to the PFP guidelines issued annually.
416.3 Simultaneous Personnel Actions
When a PFP increase and another personnel action are effective on the same date, the PFP increase is granted first.
* * * * *
417 Temporary Assignment to Nonbargaining Unit Positions (Career Employees)
* * * * *
417.2 Rates of Pay
* * * * *
417.23 Higher Grade
* * * * *
417.234 Higher Level Pay Conditions
[Revise the text of 417.234 to read as follows:]
Conditions for higher level pay are as follows:
a. EAS Employees. Higher level pay is authorized to eligible EAS employees during each temporary assignment to higher level EAS positions in Headquarters, Headquarters-related units, area offices, and field installations for all such service beginning after 5 consecutive workdays, excluding breaks for normal days off, and continuing for the duration of the assignment. Different employees are not to be assigned consecutively to the same vacancy solely to avoid the higher level pay requirements.
b. Bargaining Unit Employees. Bargaining unit employees are authorized higher level pay for all time worked on higher level assignments. They receive certain bargaining unit pay premiums according to their bargaining unit agreement when temporarily assigned to a nonbargaining position. However, they are not also eligible for supervisory differential adjustment (SDA) or the Pay for Performance Program.
* * * * *
- Compensation,
Employee Resource Management, 9-30-04
RURAL CARRIERS
In accordance with provisions of Article 9, Section 2.J.3 of the Rural Carrier National Agreement, effective October 2, 2004 (pay period 22-04), the equipment maintenance allowance (EMA) will increase from 41.5 cents per mile to 41.0 cents per mile.
The EMA is 41.0 cents per mile, or a minimum of $16.40 per day, whichever is greater.
Employees providing auxiliary assistance or serving auxiliary routes under provisions of Article 9, Section 2.J.5, receive an EMA of 41.0 cents per mile or $4.70 per hour, whichever is greater. This EMA should not exceed the amount provided in the special EMA for the route stops and miles.
The EMA rate schedule on pages 16-17 supersedes all previously published EMA schedules for employees receiving EMA.
- Collective Bargaining and Arbitration,
Labor Relations, 9-30-04
The next Thrift Savings Plan (TSP) open season is October 15 through December 31, 2004. This TSP open season ends December 31, 2004, at 5:00 P.M. Central Time (CT). The following information is provided to assist personnel offices in conducting this open season.
The booklet TSPBK08, Summary of the Thrift Savings Plan for Federal Employees (dated May 2001), provides a good overview of TSP. Newly eligible career employees receive a copy of TSPBK08 from Headquarters through a direct mailing. Offices can order additional copies of TSPBK08 from the Material Distribution Center (MDC) by using touch tone order entry (TTOE): Call 800-332-0317, option 2.
Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)
Use the following information to order TSPBK08:
PSN: 7530-03-000-9364
Unit of Measure: EA
Bulk Pack Quantity: 150
Price: No cost
The dates of TSP open seasons are October 15 through December 31 and April 15 through June 30 (see TSP bulletin 02-12, dated May 2, 2002). The corresponding election periods are December and June. The "election period" is the earliest period during which a contribution election to start or to change the amount of contributions made during a TSP open season can become effective (see TSP bulletin 01-4, dated February 2, 2001).
Employees may change their fund investment choices (contribution allocations) both during and outside of the TSP open season. To make a fund investment choice, an employee must contact TSP directly, not PostalEASE. If employees do not contact TSP, their existing fund investment choice continues. The earnings statement (paycheck stub) shows the TSP contribution percentage or dollar amount, but the statement does not show the TSP fund investment detail.
Because the TSP has moved the open season election period to December, the increases in the TSP employee contribution limits become effective each December (see TSP bulletin 01-3, dated January 23, 2001). For example, during the October 15 through December 31, 2004, open season, employees covered by the Federal Employees Retirement System (FERS) will become eligible to contribute up to 15 percent of basic pay in 2005 (the maximum was 14 percent for 2004). Eligible FERS employees still receive the Agency Automatic (1 percent) Contribution and the Agency Matching Contribution of up to 4 percent from the Postal ServiceTM - these amounts have not changed. Employees covered by the Civil Service Retirement System (CSRS) and CSRS Offset employees will become eligible to contribute up to 10 percent of basic pay in 2005 (the maximum was 9 percent for 2004).
The limits for FERS, CSRS, and CSRS Offset employees will continue to increase by 1 percentage point per year through 2005. Then, in 2006, all participants will be eligible to contribute up to the Internal Revenue Service (IRS) annual deferral limit without any percentage limit. The IRS annual deferral limit for 2005 is $14,000. This is scheduled to increase by $1,000 each year through 2006 to $15,000. (See table below.)
Year | IRS Deferral Limit | FERS |
CSRS and CSRS Offset |
2003 | $12,000 | 13% | 8% |
2004 | 13,000 | 14 | 9 |
2005 | 14,000 | 15 | 10 |
2006 | 15,000 | Contribution limits will be lifted entirely (effective December 2005). |
A newly hired career employee may elect to participate in TSP until the 61st day after the date of hire and in every subsequent open season. The waiting period of one to two open seasons continues to apply to the Agency Automatic (1 percent) Contribution and the Agency Matching Contribution for FERS employees.
Employees must use the PostalEASE telephone system or the PostalEASE employee Web site to enroll, to make contribution elections, and to make cancellations. PostalEASE's toll-free number is 877-4PS-EASE (877-477-3273). For Web access through the Postal Service Intranet, employees must go to http://blue.usps.gov; under "Employee Resources," click on Employee Self Service, and then click on PostalEASE. Employees must have their Employee IDs (found on their earnings statements) and USPS personal identification numbers (PINs) to use PostalEASE (for information on PINs, see "USPS PIN" and "TSP PIN" below).
Note: Personnel and employing offices must not distribute Form TSP-1, Thrift Savings Plan Election Form, to employees for making TSP open season elections. TSP-1 is no longer stocked at the MDC.
Employees have three methods to make a fund investment election as follows:
Web site: Go to the TSP Web site at www.tsp.gov.
Telephone: Call the TSP ThriftLine toll-free at 877-968-3778.
Mail: Mail Form TSP-50, Investment Allocation (dated August 2002), to the TSP service office in New Orleans.
Note: Personnel offices must not accept and cannot process completed Forms TSP-50. Form TSP-50 is not available from the TSP Web site but only from the MDC. Personnel offices should maintain a supply of Form TSP-50. The relevant ordering information is as follows:
PSN: 7530-05-000-4305
Unit of Measure: EA
Bulk Pack Quantity: 3,800
Price: No cost
The TSP Web site and ThriftLine are convenient methods for making fund investment elections. Employees' elections will take effect more quickly by using the TSP Web site and ThriftLine than by using Form TSP-50. To use the TSP Web site or TSP ThriftLine, participants must use their TSP PIN.
To make TSP elections, use two PINs: USPS PIN and TSP PIN.
The Postal Service maintains the USPS PIN. Employees must use their USPS PIN to (1) begin a contribution percentage or a dollar amount election, or (2) change their current TSP contribution percentage or dollar amount, or (3) cancel TSP participation via PostalEASE. If employees do not know their USPS PIN, they must contact PostalEASE at 877-4PS-EASE (877-477-3273) and do the following steps when prompted: (1) press 1 for PostalEASE; (2) enter their Employee ID (this number is found on their earnings statement); (3) when prompted to enter their PIN, pause and then press 2. Employees' USPS PIN will be mailed to their address of record, usually by the next business day.
Note: When an employee requests his or her USPS PIN, the USPS PIN does not change (unlike the TSP PIN). The employee's old USPS PIN remains valid. (The USPS PIN is the same PIN employees use for telephone bidding and computerized bidding.)
The TSP PIN is maintained by TSP. Employees must use their TSP PIN to make fund investment choices via the TSP Web site or the TSP ThriftLine. If employees are TSP participants and they do not know their TSP PIN, they have two methods for having a new TSP PIN mailed to their address of record:
1. Go to the TSP Web site at www.tsp.gov and select Account Access, or
2. Call the TSP ThriftLine or TSP service office toll-free at 877-968-3778, and then follow the instructions.
Once TSP has received an employee's TSP PIN request, his or her former TSP PIN is no longer valid.
Headquarters will mail to career employees leaflet TSP1004, TSP Open Season, and PostalEASE instructions at their mailing address of record during October.
In addition to receiving TSP1004, newly eligible career employees receive from Headquarters a direct mailing of TSPBK08, Summary of the Thrift Savings Plan for Federal Employees, as well as a cover letter and PostalEASE instructions at their mailing address of record soon after their accession PS Form 50, Notification of Personnel Action, is processed.
The return address for undeliverable TSP enrollment information for newly eligible employees is the employing office of record. The disposition of returned items is at the discretion of the district office or other administering office. When employees receive a forwarded enrollment package at their employing office of record, they should submit a correct PS Form 1216, Employee's Current Mailing Address (dated June 1993). (Employees with access to Web job bidding on the intranet should make address changes via the Web. Other employees should return a completed PS Form 1216 to their local personnel office.)
Personnel offices should maintain a supply of PS Form 1216. They may obtain it from the Postal Service PolicyNet Web site; go to http://blue.usps.gov; under "Essential Links," click on Forms. They may also order PS Form 1216 from the MDC using the following information:
PSN 7530-02-000-7354
Quick Pick Number: 118
Unit of Measure: SE
Bulk Pack Quantity: 4,000
Price: $0.0171
All career employees are eligible to make employee contribution elections this open season (subject to financial hardship withdrawal and cancellation exclusions). FERS employees hired before June 1, 2004, receive Agency Automatic (1 percent) Contributions and Agency Matching Contributions (as appropriate) beginning in December 2004.
All employees who participated in TSP and cancelled their TSP contributions after June 30, 2004, are not eligible to participate in this TSP open season. They must wait for the TSP open season beginning April 15, 2005.
PostalEASE automates the processing of TSP elections. The windows of opportunity for employees to make TSP open season elections and the resulting effective dates are as follows.
If the employee entered his or her TSP open season election via PostalEASE from... | Then effective date will be... |
10-15-2004 00:01 A.M. through
12-21-2004 12:00 noon Central Time (CT) |
12-11-2004 (pay period [PP] 27-2004) |
12-21-2004 12:01 P.M. through
12-31-2004 5:00 P.M. CT |
12-25-2004 (PP 01-2005) |
Because PostalEASE provides employees the ability to complete a TSP open season election without contacting the local personnel office and automates the processing of such elections, using PostalEASE should minimize the use of PS Form 6886, Thrift Savings Plan - Request for Retroactive Contributions. PS Form 6886 is used to correct administrative errors for TSP open season elections.
Personnel offices have the authority to determine whether an administrative error has occurred. If an error has delayed a TSP open season election past the appropriate effective date, personnel offices and the employee must complete PS Form 6886 and submit it to the Eagan Accounting Service Center (ASC). The effective dates for employees' elections delayed due to an administrative error must be made retroactive to December 11 or December 25, 2004, depending on the date the employee would have otherwise entered his or her open season election via PostalEASE.
Note: PS Form 6886 must be reproduced locally as needed. See page 7 for a copy of PS Form 6886.
Personnel offices also have the authority to determine whether a belated open season election opportunity exists. In such instances, personnel must submit the employee's election to the Eagan ASC for processing, in accordance with administrative instructions provided to personnel offices regarding PostalEASE. Belated open season elections are not retroactive in most circumstances.
Note: The processing dates and the closing dates of this TSP open season fall within a two pay-period timeframe, as indicated above.
In addition to the direct mailing of TSP information to employees, the MDC will automatically distribute residual supplies of the open season leaflet TSP1004, TSP Open Season, to Human Resources at district offices, area offices, processing and distribution centers/facilities (PDC/Fs), bulk mail centers (BMCs), airport mail centers/facilities (AMC/Fs), remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units.
Most of the current TSP publications and forms have been revised for the new TSP record-keeping system, which was implemented in June 2003.
The MDC completed its automatic distribution of all non- open season items to Human Resources at district offices, area offices, PDC/Fs, BMCs, AMC/Fs, remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units.
Offices may place orders for new or revised TSP forms and/or publications with the MDC on an as-needed basis. It is not necessary to maintain a large stock of TSPBK08 because Headquarters mails this booklet to each newly hired career employee and newly eligible employee. In all cases where the MDC will stock a new or revised TSP item, the MDC will make an initial distribution to Human Resources at installations as noted earlier. Offices may check the TSP Web site for new or revised items. Note: Form TSP-50 is not available from the TSP Web site.
Each employee with a TSP account will receive a participant statement from the TSP service office in October 2004.
Human Resources at district offices, area offices, PDC/Fs, BMCs, AMC/Fs, remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units will receive a supply of posters this open season from the MDC. Installations that receive the posters must widely distribute them and post them on bulletin boards.
To assist in publicizing this TSP open season, all offices must post (1) the open season notice provided on page 8 of this Postal Bulletin through December 31, 2004, and (2) the current TSP fact sheet on bulletin boards.
- Compensation,
Employee Resource Management, 9-30-04
The life you save could be your own - and Safety Performance Management is ready to help with a new poster publicizing heart attack warning signs.
Developed as part of the national Safety Depends on Me employee awareness campaign, the "Heart Attack Warning" poster shows that heart disease is the nation's number one killer - with half of those deaths caused by heart attacks.
Knowing the warning signs can be a life saver, because too many victims wait too long to seek help.
The signs can range from sweating and shortness of breath to chest discomfort, pressure, or burning. Others are discomfort or pain between the shoulder blades; chest or abdominal discomfort or pain spreading to the shoulders, neck, arm, or jaw; indigestion or gas-like pain; anxiety or nervousness; dizziness or fainting; or unexplained weakness or fatigue.
Warning signs can hit everyone differently, so don't take any chances. If you are experiencing a warning sign, seek medical help immediately.
And share the information - the "Heart Attack Warning" poster is now available through the Material Distribution Center. It's poster number 312, July 2004. Order number PSN 7690-07-000-0969.
Have a heart. Order one today.
- Safety Performance Management,
Employee Resource Management, 9-30-04
ANNOUNCEMENT
Do you need to know how to enter your per diem using eTravel or how to determine mileage for travel using a privately owned vehicle?
Now you can get answers to your travel questions quickly using the new travelhelp Web site. Travelhelp includes instructions for using eTravel as well as travel-related updates, forms, policies, and links to other travel tools, such as Trip Manager and travel policies in Handbook F-15.
You can access the Web site at http://blue.usps.gov/travelhelp.
The site includes the following:
An easy-to-use directory that helps you find what you are looking for.
A left screen navigation with links to information organized by user type - new users, web aliases, coordinators.
Links to related Web sites and applications such as the following:
- Trip Manager (for booking travel).
- The eTravel login page (which takes you directly to the application).
- The Accounting Services Web site.
- The Postal Service Intranet.
Many eTravel users provided feedback through multiple surveys on the layout, design, and information to be accessed through the travelhelp Web site. Service Management in Eagan designed the site.
- National Accounting,
Finance, 9-30-04
HANDBOOK F-1 AND PS FORM 3544 REVISIONS
The July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, replaces the following:
PS Form 1538, Receipts for Post Office Box/Caller Service Fees.
PS Form 3544, Post Office Receipt for Money (edition dates up to May 1995).
Note: The revised form combines PS Forms 1538 and 3544 into one receipt.
Upon arrival of the new version PS Form 3544, USPS Receipt for Money or Service, the Material Distribution Center (MDC) will destroy/recycle the previous editions of PS Forms 1538 and 3544 and instead will use the July 2004 edition of PS Form 3544, USPS Receipt for Money or Service.
All Post OfficesTM and postal retail units should continue to use their existing supply of PS Forms 1538 and 3544.
After exhausting the existing supply of PS Forms 1538 and 3544, Post Offices and postal retail units may order the July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, by using touch tone order entry (TTOE): Call 800-332-0317, Option 2.
Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)
Use the following ordering information to order the July 2004 edition of PS Form 3544:
PSIN: 7530-03-000-3768
PSN: PS3544
Unit of Measure: BK
Minimum Order Quantity: 1
Quick Pick Number: 176
Bulk Pack Quantity: 40
Price: $1.56
The July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, is shown on page 24.
To issue a receipt for P.O. Receipt for Money, check the box and enter the following:
Post Office name.
Station name.
Finance number.
Unit ID.
AIC number.
Purpose for the receipt.
Amount.
Received from customer name.
Permit number or Social Security number (SSN) (Note: Enter the SSN when an employee is creating a stamp credit overage/shortage, creating a salary advance, clearing stamp credits overage/shortage, clearing a salary advance).
Certifying signature is the Retail associate completing this form.
Postmark with office round date stamp.
Receipt number block already has the numbers printed on the form.
To issue a receipt for P.O. box or caller service fees, check the box and enter the following:
Customer name.
Amount.
AIC number (get the AIC # from the block you check as semiannual AIC 158 or annual or reserved number fee AIC 115).
P.O. box/caller number(s).
Certifying signature is the Retail associate completing this form.
Postmark with office round date stamp.
Receipt number block already has the numbers printed on the form.
Note: If a customer opens up a new P.O. box and gets keys, then both sections of this form must be completed.
After filling out PS Form 3544, distribute the copies as follows:
Give the original copy to the customer.
File the duplicate copy with the Retail associate's PS Form 1412.
We will incorporate these revisions into the next printed edition of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site.
Go to http://blue.usps.gov.
Under "Essential Links" in the left-hand column, click on References.
Under "References" in the right-hand column, click on PolicyNet.
Then click on HBKs.
Handbook F-1, Post Office Accounting Procedures
1 General Information
* * * * *
15 Protecting Accountable Papers and/or Items
* * * * *
152 Controlling Accountable Receipts
152.1 Defining
[Revise the text of 152.1 to read as follows:]
The receipt forms listed in the table below are controlled items. These receipt forms are available at the Material Distribution Center (MDC) in Topeka. Post Offices and postal retail units may order them from the MDC by calling 800-332-0317, Option 2. Do not reproduce the forms locally.
PS Form | Title |
3544 | USPS Receipt for Money or Service |
3602-PO | Postage Collected Through Post Office Meter |
3603 | Receipt for Postage Meter Setting |
[Revise the title and text of 152.2 to read as follows:]
152.2 Recording by the Post Offices or Postal Retail Units
Post Offices and postal retail units must record accountable receipts as follows:
1> Assign serial numbers in sequential order for each book received from the MDC.
2> Verify continuity of the receipt serial number when books are issued.
3> Notify the local inspector-in-charge if the recipient reports missing numbers or pages.
[Revise title and text of 152.3 to read as follows:]
152.3 Processing Spoiled or Voided Forms and Partially Used Books
Post Offices and postal retail units must process spoiled or voided forms and partially used books as follows:
1> Staple together spoiled or voided forms, and maintain them at the office.
2> For partially used books, verify that no receipts are missing and maintain them at the office for 4 years.
* * * * *
7 Accounting for Nonstamp Revenue
* * * * *
75 Post Office Box and Caller Service
751 Procedure References
[Revise the text of 751 to read as follows:]
The Domestic Mail Manual (DMM) contains procedures for Post Office box and caller service in the following modules:
Procedure | DMM Module |
Post Office box service | D910 |
Application for service | D910.2.1 |
Fees | D910.4.0, R900.20.0 |
Keys | D910.7.0 |
Locks | D910.7.0 |
Refunds | D910.6.0 |
Caller service | D920 |
Accelerated reply mail | D920.7.0 |
Application for service | D920.2.1 |
Fees | D920.4.0, R900.5.0 |
Refunds | D920.5.0 |
Reserved caller service number | D920.1.5 |
Reserved caller service number fee | D920.1.5 |
[Revise the title and text of 752 to read as follows:]
752 Accepting Payments for Post Office Box Rents or Caller Service Fees
1> Prepare PS Form 3544, USPS Receipt for Money or Services, in duplicate. Send the copies as follows:
When You Receive... | Send the... | To... |
PS Form 3544 | Original | Customer |
Duplicate | Support PS Form 1412, Daily Financial Report |
2> Use the duplicate in updating box holder records within the Post Office box section.
[Revise title and text of 753 to read as follows:]
753 Reporting Post Office Box Rents or Caller Service Fees
>> Report revenue for box rent and caller service fee in AIC 115, Annual PO Box Rent/Caller Service Fees, and AIC 158, 6-Month PO Box Rent/Caller Service Fees.
[Revise title and text of 754 to read as follows:]
754 Controlling PS Form 3544, USPS Receipt for Money or Services
>> After you have entered the amount in the unit PS Form 1412, file duplicate PS Forms 3544 in sequence for the required retention period. Investigate missing duplicates at once.
755 Reporting Payments for Keys and Post Office Box Lock Replacement
[Revise the text of 755 to read as follows:]
When You Receive... | Send the... | To... |
PS Form 3544 | Original | Customer |
Duplicate | Support PS Form 1412, Daily Financial Report |
1> Record revenue for Post Office box key deposits in AIC 123, Lobby Services Revenue.
2> Record revenue for Post Office box key nonrefundable fee (each key issued after the first two) to AIC 123, Lobby Services Revenue.
3> Record revenue for Post Office box lock replacements or resetting of a Post Office box combination lock in AIC 123, Lobby Services Revenue.
756 Refundable Fees and Keys
[Revise the text of 756 to read as follows:]
>> Record all refunds of refundable Post Office box fees and key deposits on PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services; and enter the amount in AIC 535, Refund of Fees - Retail Services.
* * * * *
- Revenue and Field Accounting,
Finance, 9-30-04
HANDBOOK REVISIONS
Effective October 1, 2004, Handbook F-15, Travel and Relocation, Appendix A, is revised as follows to reflect changes in travel per diem rates. These per diem rates also apply to bargaining unit relocation benefits under Handbook F-12, Relocation Policy.
We will incorporate these revisions into the next printed edition of Handbook F-15 and into the next update of the online version accessible on the Postal ServiceTM PolicyNet Web site:
Go to http://blue.usps.gov.
Under "Essential Links" in the left-hand column, click on References.
Under "References" in the right-hand column, click on PolicyNet.
Click on HBKs.
(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)
Handbook F-15, Travel and Relocation
* * * * *
Appendix A Rates
A-1 Standard Mileage Rates
A-1.1 Mileage Rates
Vehicle |
Cents per mile (Including Alaska) |
---|---|
Privately owned automobile | 37.5 |
Privately owned motorcycle | 28.5 |
Privately owned airplane | 99.5 |
A-1.2 Reimbursement for Postal Supervisors
Postal supervisors (see 5-5.2.1.2) will be reimbursed at the rate of $6.00 per day or 37.5 cents per mile, whichever is greater, when a privately owned vehicle is used. Do not use the eTravel system when claiming the $6.00 daily rate, because the excess of the daily rate over the actual mileage is taxable as compensation to the claimant. You should claim the $6.00 daily rate by submitting PS Form 1164A, Claim for Reimbursement for Postal Supervisors, to the Scanning and Imaging Center.
Odometer readings are not required on the respective claim forms; the integrity of the claim is the responsibility of the traveler. However, should the approving official have reason to question the claim, the claimant must provide evidence that supports the claim of distance traveled.
A-2 Travel Per Diem Rates
A-2.1 What Per Diem Includes
The per diem allowance includes all charges for meals; laundry and cleaning expenses; all fees and tips to waiters, bellboys, and porters; and other similar expenses.
A-2.2 Per Diem Calculation (See Chapter 7.)
A-2.3 Average Cost Localities
Unless a city is listed in the table in A-2.4, High Cost Localities, the daily per diem rate is $31.
A-2.4 High Cost Localities
The following key cities and/or areas are classified as localities with above-average lodging costs. The daily per diem rate applicable for each of these localities is indicated.
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
---|---|---|
Alabama | ||
Birmingham | Jefferson and Shelby | 43 |
Gulf Shores | Baldwin | 39 |
Huntsville | Madison and Limestone | 39 |
Montgomery | Montgomery | 43 |
Tuscaloosa | Tuscaloosa | 35 |
Arizona | ||
Flagstaff/Kayenta | All points in Coconino County not covered under Grand Canyon per diem area, Navajo | 39 |
Grand Canyon | All points in the Grand Canyon National Park and Kaibab National Forest within Coconino County | 47 |
Phoenix and Scottsdale | Maricopa | 47 |
Tucson | Pima | 43 |
Yuma | Yuma | 39 |
Arkansas | ||
Hot Springs | Garland | 35 |
Little Rock | Pulaski | 39 |
Denver | Denver, Adams, and Arapahoe | 47 |
Durango | La Plata | 43 |
Fort Collins | Larimer (except Loveland) | 39 |
California | ||
Antioch/Brentwood/Lafayette/Martinez/Pleasant Hill/ Richmond/San Ramon/Walnut Creek | Contra Costa County | 47 |
Bakersfield/Delano | Kern, Naval Weapons Center and Ordinace Test Station, China Lake | 43 |
Barstow/Ontario/Victorville | San Bernadino | 43 |
Benicia/Dixon/Fairfield/ Vacaville/Vallejo | Solano | 47 |
Clearlake | Lake | 35 |
Death Valley | Inyo | 47 |
Fresno | Fresno | 35 |
Los Angeles | Los Angeles, Orange, and Ventura; Edwards AFB (see Santa Monica) | 51 |
Mammoth Lakes | Mono | 47 |
Mill Valley/San Rafael/Novato | Marin | 47 |
Modesto | Stanislaus | 39 |
Monterey | Monterey | 47 |
Napa | Napa | 47 |
Oakhurst | Madera | 43 |
Oakland | Alameda | 43 |
Palm Springs | Riverside | 47 |
Point Arena/Gualala | Mendocino | 43 |
Redding | Shasta | 35 |
Sacramento | Sacramento | 47 |
San Diego | San Diego | 51 |
San Francisco | San Francisco | 51 |
San Luis Obispo | San Luis Obispo | 43 |
San Mateo/Foster City/ Belmont | San Mateo | 47 |
Santa Barbara | Santa Barbara | 43 |
Santa Cruz | Santa Cruz | 47 |
Santa Monica | City limits of Santa Monica | 43 |
South Lake Tahoe | El Dorado | 47 |
Sunnyvale/Palo Alto/San Jose | Santa Clara | 51 |
Tahoe City | Placer | 47 |
Truckee | Nevada | 47 |
Visalia/Lemoore | Tulare and Kings | 43 |
West Sacramento | Yolo | 35 |
Yosemite National Park | Mariposa | 47 |
Colorado | ||
Aspen | Pitkin | 47 |
Boulder/Broomfield | Boulder and Broomfield | 47 |
Colorado Springs | El Paso | 43 |
Cortez | Montezuma | 35 |
Crested Butte | City limits of Crested Butte (Gunnison County) | 47 |
Denver | Denver, Adams and Arapahoe, that portion of Westminster located in Jefferson County, and Lone Tree in Douglas County | 47 |
Durango | La Plata | 43 |
Fort Collins | Larimer (except Loveland) | 39 |
Glenwood Springs | Garfield | 35 |
Grand Junction | Mesa | 35 |
Gunnison | Gunnison (except Crested Butte) | 39 |
Lakewood | Jefferson | 39 |
Loveland | City limits of Loveland | 35 |
Montrose | Montrose | 39 |
Pueblo | Pueblo | 39 |
Silverthorne/Breckenridge | Summit | 43 |
Steamboat Springs | Routt | 43 |
Telluride | San Miguel | 47 |
Vail | Eagle | 47 |
Connecticut | ||
Bridgeport/Danbury | Fairfield | 43 |
Cromwell/Old Saybrook | Middlesex | 35 |
Hartford | Hartford | 43 |
Lakeville/Salisbury | Litchfield | 43 |
New Haven | New Haven | 39 |
New London/Groton | New London | 39 |
Putnam/Danielson | Windham | 35 |
Storrs/Mansfield | Tolland | 35 |
Delaware | ||
Dover | Kent | 39 |
Lewes | Sussex | 43 |
Wilmington | New Castle | 39 |
District of Columbia | ||
Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun in Virginia; and the counties of Montgomery and Prince George's County in Maryland) (see also Maryland and Virginia) | 51 | |
Florida | ||
Altamonte Springs | Seminole | 43 |
Bradenton | Manatee | 35 |
Cocoa Beach | Brevard | 39 |
Daytona Beach | Volusia | 43 |
Fort Lauderdale | Broward | 47 |
Fort Myers | Lee | 47 |
Fort Pierce | Saint Lucie | 43 |
Fort Walton Beach | Okaloosa | 43 |
Gainesville | Alachua | 39 |
Gulf Breeze | Santa Rosa | 43 |
Jacksonville/Mayport Naval Station/Fernadina Beach | Duval, City of Jacksonville, and Nassau | 39 |
Key West | Monroe | 47 |
Kissimmee | Osceola | 39 |
Lakeland | Polk | 39 |
Leesburg | Lake | 35 |
Miami | Miami-Dade | 47 |
Naples | Collier | 43 |
Ocala | Marion | 35 |
Orlando | Orange | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Palm Beach | Palm Beach (also the cities of Boca Raton, Delray Beach, Jupiter, Palm Beach Gardens, Palm Beach Shores, Singer Island, and West Palm Beach) | 47 |
Panama City | Bay | 43 |
Pensacola | Escambia | 35 |
Punta Gorda | Charlotte | 39 |
Sarasota | Sarasota | 43 |
Sebring | Highlands | 35 |
St Augustine | St Johns | 43 |
Stuart | Martin | 43 |
Tallahassee | Leon | 39 |
Tampa/St. Petersburg | Pinellas and Hillsborough | 43 |
Vero Beach | Indian River | 35 |
Georgia | ||
Athens | Clarke | 39 |
Atlanta/Stone Mountain/ Smyrna | Fulton, DeKalb, and Cobb | 43 |
Columbus | Muscogee | 39 |
Conyers | Rockdale | 39 |
Duluth/Norcross/ Lawrenceville | Gwinnett | 43 |
Savannah | Chatham | 43 |
Idaho | ||
Boise | Ada | 43 |
Coeur d'Alene | Kootenai | 39 |
Ketchum | Blaine (except Sun Valley) | 43 |
McCall | Valley | 43 |
Sun Valley | City limits of Sun Valley | 43 |
Illinois | ||
Aurora | Kane (except Elgin) | 35 |
Chicago | Cook and Lake | 51 |
Elgin | City Limits of Elgin | 35 |
Oak Brook Terrace | Dupage | 43 |
Rockford | Winnebago | 35 |
Indiana | ||
Fort Wayne | Allen | 35 |
Indianapolis/Carmel | Marion and Hamilton; Fort Benjamin Harrison | 47 |
Lafayette | Tippecanoe | 35 |
Michigan City | La Porte | 39 |
Nashville | Brown | 43 |
South Bend | St. Joseph | 39 |
Valparaiso/Burlington Beach | Porter | 39 |
Iowa | ||
Des Moines | Polk | 35 |
Kansas | ||
Kansas City/Overland Park | Johnson and Wyandotte | 43 |
Wichita | Sedgwick | 43 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Kentucky | ||
Covington/Hebron/Florence/ Newport | Kenton, Boone, and Campbell | 43 |
Lexington | Fayette | 35 |
Louisville | Jefferson | 43 |
Louisiana | ||
Baton Rouge | East Baton Rouge Parish | 43 |
Lake Charles | Calcasieu Parish | 39 |
New Orleans | Orleans, St. Bernard, and Jefferson Parish | 47 |
Shreveport | Caddo Parrish and Bossier Parrish | 43 |
St. Francisville | West Feliciana Parish | 43 |
Maine | ||
Bar Harbor | Hancock | 43 |
Kennebunk/Kittery/Sanford | York | 43 |
Portland | Cumberland, Sagadahoc, and Lincoln | 43 |
Rockport | Knox | 47 |
Maryland | ||
(For the counties of Montgomery and Prince George's, see District of Columbia) | ||
Aberdeen/Bel Air/Belcamp/ Edgewood | Harford | 43 |
Annapolis | Anne Arundel | 47 |
Baltimore | Baltimore | 47 |
Cambridge/St. Michaels | Dorchester and Talbot | 47 |
Columbia | Howard | 47 |
Frederick | Frederick | 35 |
Lexington Park/ Leonardtown/Lusby |
St. Mary's and Calvert | 39 |
Ocean City | Worcester | 47 |
Massachusetts | ||
Andover | Essex | 43 |
Boston | Suffolk | 51 |
Cambridge | City limits of Cambridge | 51 |
Falmouth | City limits of Falmouth | 39 |
Hyannis | Barnstable | 43 |
Lowell/Chelmsford/Tewksbury | Middlesex | 39 |
Martha's Vineyard | Dukes | 47 |
Nantucket | Nantucket | 47 |
New Bedford | City limits of New Bedford | 39 |
Northhampton | Hampshire | 39 |
Pittsfield | Berkshire | 43 |
Plymouth | Plymouth | 39 |
Quincy | Norfolk | 43 |
Springfield | Hampden | 39 |
Taunton | Bristol (except New Bedford) | 35 |
Worcester | Worcester | 39 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Michigan | ||
Ann Arbor | Washtenaw | 43 |
Benton Harbor/St. Joseph/ Stevensville | Berrien | 35 |
Charlevoix | Charlevoix | 43 |
Detroit | Wayne | 51 |
East Lansing/Lansing | Ingham and Eaton | 43 |
Frankenmuth | Saginaw | 35 |
Frankfort | Benzie | 35 |
Grand Rapids | Kent | 39 |
Holland | Ottawa | 39 |
Leland | Leelanau | 39 |
Mackinac Island | Mackinac | 47 |
Midland | Midland | 39 |
Mt. Pleasant | Isabella | 39 |
Muskegon | Muskegon | 35 |
Ontonagon/Baraga/Houghton | Ontonagon/Baraga/Houghton | 35 |
Petoskey | Emmet | 43 |
Pontiac/Auburn Hills | Oakland | 43 |
Sault Ste Marie | Chippewa | 39 |
South Haven | Van Buren | 39 |
Traverse City | Grand Traverse | 47 |
Warren | Macomb | 39 |
Minnesota | ||
Coon Rapids/Ramsey | Anoka | 39 |
Eagan/Burnsville | Dakota | 39 |
Duluth | St. Louis | 43 |
Minneapolis/St. Paul | Hennepin and Ramsey | 51 |
Rochester | Olmsted | 39 |
Mississippi | ||
Biloxi/Gulfport | Harrison | 43 |
Robinsonville | Tunica | 35 |
Missouri | ||
Jefferson City | Cole | 35 |
Kansas City | Jack,son, Clay, Cass, and Platte | 47 |
Osage Beach | Camden and Miller | 35 |
Springfield | Greene | 35 |
St. Louis | St. Louis and St. Charles | 51 |
St. Robert/Fort Leonardwood | Pulaski | 35 |
Montana | ||
Big Sky | Gallatin (except West Yellowstone) | 47 |
Polson/Kalispell | Lake and Flathead | 35 |
West Yellowstone | City limits of West Yellowstone | 39 |
Nebraska | ||
Omaha | Douglas | 43 |
Nevada | ||
Incline Village/Crystal Bay | City limits of Incline Village and Crystal Bay | 43 |
Las Vegas | Clark County | 43 |
Stateline | Douglas | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
New Hampshire | ||
Concord | Merrimack | 39 |
Conway | Carroll | 43 |
Durham | Strafford | 35 |
Lebanon/Lincoln/Sunapee | Grafton and Sullivan | 39 |
Laconia | Belknap | 39 |
Manchester | Hillsborough | 39 |
Portsmouth | Rockingham | 43 |
New Jersey | ||
Atlantic City | Atlantic | 47 |
Cape May | Cape May (except Ocean City) | 47 |
Cherry Hill/Morrestown | Camden and Burlington | 47 |
Eatontown/Freehold | Monmouth | 43 |
Edison | Middlesex (except Piscataway) | 35 |
Flemington | Hunterdon | 39 |
Millville | Cumberland | 35 |
Newark | Essex, Bergen, Hudson, and Passaic | 47 |
Ocean City | City limits of Ocean City (Cape May County) | 43 |
Parsippany | Morris | 43 |
Piscataway/Belle Mead | Somerset and city limits of Piscataway | 43 |
Princeton/Trenton | Mercer | 47 |
Tom's River | Ocean | 43 |
Springfield/Cranford | Union | 43 |
New Mexico | ||
Albuquerque | Bernalillo | 43 |
Los Alamos/Espanola | Los Alamos and Rio Arriba | 39 |
Santa Fe | Santa Fe | 47 |
New York | ||
Albany | Albany | 47 |
The Bronx/Brooklyn/Queens/ Staton Island | The boroughs of the Bronx, Brooklyn, Queens, and Richmond | 47 |
Buffalo | Erie | 43 |
Glens Falls | Warren | 39 |
Ithaca | Tompkins | 39 |
Kingston | Ulster | 43 |
Lake Placid | Essex | 43 |
Manhattan | The borough of Manhattan | 51 |
Carle Place/Garden City/ Glen Cove/Great Neck/ Plainview/Rockville Centre/ Syosset/Uniondale/Woodbury | Nassau | 47 |
Niagara Falls | Niagara | 39 |
Nyack/Palisades | Rockland | 43 |
Owego | Tioga | 35 |
Poughkeepsie | Dutchess | 43 |
Rochester | Monroe | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Saratoga Springs/ Schenectady | Saratoga and Schenectady | 43 |
Riverhead/Ron Kon Koma/ Melville | Suffolk | 43 |
Syracuse | Onondaga | 39 |
Tarrytown | Westchester (except White Plains) | 47 |
Waterloo/Romulus | Seneca | 35 |
West Point | Orange | 39 |
White Plains | City limits of White Plains | 47 |
North Carolina | ||
Atlantic Beach | Carteret | 35 |
Chapel Hill | Orange | 43 |
Charlotte | Mecklenburg | 43 |
Cherokee | Swain | 35 |
Durham | Durham | 47 |
Greensboro | Guilford | 43 |
Greenville | Pitt | 35 |
Kill Devil | Dare | 43 |
New Bern/Havelock | Craven | 39 |
Raleigh | Wake | 43 |
Wilmington | New Hanover | 39 |
Winston-Salem | Forsyth | 43 |
Ohio | ||
Akron | Summit | 43 |
Bellevue | Huron | 35 |
Cincinnati | Hamilton and Clermont | 51 |
Cleveland | Cuyahoga | 47 |
Columbus | Franklin | 43 |
Dayton/Fairborn | Montgomery, Greene, Darke | 35 |
Geneva | Ashtabula | 39 |
Hamilton | Butler and Warren | 39 |
Lancaster | Fairfield | 35 |
Port Clinton | Ottawa | 39 |
Sandusky | Erie | 43 |
Toledo | Lucas | 35 |
Oklahoma | ||
Oklahoma City | Oklahoma | 43 |
Oregon | ||
Ashland | Jackson | 47 |
Beaverton | Washington | 43 |
Bend | Deschutes | 43 |
Clackamas | Clackamas | 39 |
Crater Lake | Klamath | 35 |
Eugene | Lane (except Florence) | 43 |
Florence | City limits of Florence | 39 |
Gold Beach | Curry | 35 |
Lincoln City | Lincoln | 39 |
Portland | Multnomah | 43 |
Seaside | Clatsop | 39 |
Pennsylvania | ||
Allentown/Easton/Bethlehem | Lehigh and Northampton | 35 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Chester/Radnor/Essington | Delaware | 39 |
Erie | Erie | 35 |
Gettysburg | Adams | 39 |
Harrisburg | Dauphin (except Hershey) | 47 |
Hershey | City limits of Hershey | 43 |
King of Prussia/ Fort Washington/ Warminster |
Montgomery and Bucks | 47 |
Lancaster | Lancaster | 43 |
Malvern/Frazer/Exton | Chester | 43 |
Mechanicsburg | Cumberland | 35 |
Philadelphia | Philadelphia | 51 |
Pittsburgh | Allegheny | 47 |
Reading | Berks | 43 |
Scranton | Lackawanna | 35 |
Rhode Island | ||
East Greenwich | Kent; Naval Construction Battalion Center, Davisville | 43 |
Jamestown/Middletown/ Newport | Newport | 47 |
Providence | Providence | 47 |
South Carolina | ||
Charleston | Charleston, Berkeley, and Dorchester | 43 |
Columbia | Richland | 35 |
Greenville | Greenville | 43 |
Hilton Head | Beaufort | 47 |
Myrtle Beach | Horry | 47 |
South Dakota | ||
Custer | Custer | 35 |
Hot Springs | Fall River | 35 |
Rapid City | Pennington | 35 |
Tennessee | ||
Gatlinburg/Townsend | Sevier and Blount | 43 |
Memphis | Shelby | 43 |
Nashville | Davidson | 47 |
Brentwood/Franklin | Wiliamson | 35 |
Texas | ||
Amarillo | Potter | 35 |
Arlington/Fort Worth | Tarrant | 39 |
Austin | Travis | 43 |
College Station | Brazos | 39 |
Corpus Christi | Nueces | 43 |
Dallas | City limits of Dallas and Dallas County | 51 |
El Paso | El Paso | 35 |
Galveston | Galveston | 47 |
Grapevine | City limits of Grapevine | 39 |
Houston | Montgomery, Fort Bend, Harris, and L.B. Johnson Space Center | 47 |
Killeen | Bell | 35 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Laredo | Webb | 35 |
McAllen | Hidalgo | 39 |
Plano | Collin | 39 |
San Antonio | Bexar | 47 |
South Padre Island | Cameron | 39 |
Waco | McLennan | 35 |
Utah | ||
Bullfrog | San Juan | 35 |
Park City | Summit | 47 |
Provo | Utah | 43 |
Salt Lake City | Salt Lake and Tooele | 39 |
Vermont | ||
Burlington/St. Albans |
Chittenden and Franklin | 39 |
Manchester |
Bennington | 47 |
Montpelier | Washington | 35 |
White River Junction |
Windsor | 35 |
Virginia |
||
(For the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun, see District of Columbia) | ||
Charlottesville | City of Charlottesville, Albermarle | 47 |
Lynchburg4 |
Campbell | 43 |
Manassas4 | City of | 39 |
Petersburg4 | City of | 35 |
Richmond4 | Chesterfield, Goochland, Henrico, and the city of Richmond | 43 |
Roanoke4 | City limits of | 39 |
Virginia Beach4 | Cities of Virginia Beach (Norfolk, Portsmouth, Chesapeake) and Suffolk4 | 43 |
Wallops Island | Accomack | 39 |
Williamsburg | Jame City, cities of Williamsburg, Poguoson, Hampton, and Newport News; York | 43 |
Wintergreen | Nelson | 47 |
Woodbridge | Prince William | 39 |
Washington | ||
Anacortes/Camano Island/ Coupeville | San Juan (except Friday Harbor), Skagit and Island | 43 |
Bremerton | Kitsap | 39 |
Everett | Snohomish (except Lynnwood) | 43 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Friday Harbor4 |
City limits of | 47 |
Lynnwood4 |
City limits of | 39 |
Ocean Shores | Grays Harbor | 43 |
Olympia/Tumwater | Thurston | 43 |
Port Angeles4 |
City limits of | 43 |
Port Townsend | Jefferson | 39 |
Seattle | King | 51 |
Sequim | Clallam (except Port Angeles) | 39 |
Spokane | Spokane | 43 |
Tacoma | Pierce | 35 |
West Virginia | ||
Berkeley Springs | Morgan | 39 |
Charleston | Kanawha | 43 |
Martinsburg/Hedgesville | Berkley | 35 |
Morgantown | Monongalia | 39 |
Shepherdstown | Jefferson | 39 |
Wheeling | Ohio | 39 |
Wisconsin | ||
Brookfield | Waukesha | 43 |
Green Bay | Brown | 39 |
Lake Geneva | Walworth | 43 |
Madison | Dane | 43 |
Milwaukee | Milwaukee | 47 |
Racine | Racine | 35 |
Sheboygan | Sheboygan | 35 |
Sturgeon Bay | Door | 39 |
Wisconsin Dells | Columbia | 43 |
Wyoming | ||
Cody | Park | 35 |
Jackson | Teton | 47 |
1 The per diem locality is defined as all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.
2 Per diem localities with county definitions shall include all locations locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.
3 When military installations or government-related facilities (whether or not specifically named) are located partially within the city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the two rates that apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.
4 Denotes independent cities.
A-2.5 Special Situations - Meal Reductions
When meals are furnished at no charge or nominal fee by a federal government agency, private company, etc. at a temporary duty station, meeting, conference, or training session, the per diem will be appropriately reduced as follows.
Per Diem Rate |
Breakfast |
Lunch | Dinner |
High Cost 51 per day |
$10 | $12 | $26 |
47 per day | $9 | $11 | $24 |
High Cost 43 per day |
$9 | $9 | $22 |
High Cost 39 per day |
$8 | $8 | $20 |
High Cost 35 per day |
$7 | $7 | $18 |
Average Cost |
$6 | $6 | $16 |
Norman, OK 31 per day |
$4 | $6 | $13 |
Alaska, Hawaii,
Puerto Rico, U.S. Possessions |
$10 | $12 | $26 |
International |
15% of the applicable daily rate | 25% of the applicable daily rate | 40% of the applicable daily rate |
* * * * *
Handbook F-12, Relocation Policy
* * * * *
Appendix B Reimbursement Rates
* * * * *
I. Mileage Rates
A. Standard mileage rates
[Revise item A to read as follows:]
Vehicle | Cents per mile |
Privately owned automobile | 37.5 |
Privately owned motorcycle | 28.5 |
Privately owned airplane | 99.5 |
B. Relocation-related advance round trip and/or en route to new duty station
[Revise the first sentence of item B to read as follows:]
The allowable rate is 37.5 cents per mile.
* * * * *
C. High cost localities
[Revise item C to read as follows:]
The following key cities and/or areas are classified as localities with above average lodging costs. The daily per diem rate applicable for each of these localities is indicated:
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
---|---|---|
Alabama | ||
Birmingham | Jefferson and Shelby | 43 |
Gulf Shores | Baldwin | 39 |
Huntsville | Madison and Limestone | 39 |
Montgomery | Montgomery | 43 |
Tuscaloosa | Tuscaloosa | 35 |
Arizona | ||
Flagstaff/Kayenta | All points in Coconino County not covered under Grand Canyon per diem area, Navajo | 39 |
Grand Canyon | All points in the Grand Canyon National Park and Kaibab National Forest within Coconino County | 47 |
Phoenix and Scottsdale | Maricopa | 47 |
Tucson | Pima | 43 |
Yuma | Yuma | 39 |
Arkansas | ||
Hot Springs | Garland | 35 |
Little Rock | Pulaski | 39 |
Denver | Denver, Adams, and Arapahoe | 47 |
Durango | La Plata | 43 |
Fort Collins | Larimer (except Loveland) | 39 |
California | ||
Antioch/Brentwood/Lafayette/Martinez/Pleasant Hill/ Richmond/San Ramon/Walnut Creek | Contra Costa County | 47 |
Bakersfield/Delano | Kern, Naval Weapons Center and Ordinace Test Station, China Lake | 43 |
Barstow/Ontario/Victorville | San Bernadino | 43 |
Benicia/Dixon/Fairfield/ Vacaville/Vallejo | Solano | 47 |
Clearlake | Lake | 35 |
Death Valley | Inyo | 47 |
Fresno | Fresno | 35 |
Los Angeles | Los Angeles, Orange, and Ventura; Edwards AFB (see Santa Monica) | 51 |
Mammoth Lakes | Mono | 47 |
Mill Valley/San Rafael/Novato | Marin | 47 |
Modesto | Stanislaus | 39 |
Monterey | Monterey | 47 |
Napa | Napa | 47 |
Oakhurst | Madera | 43 |
Oakland | Alameda | 43 |
Palm Springs | Riverside | 47 |
Point Arena/Gualala | Mendocino | 43 |
Redding | Shasta | 35 |
Sacramento | Sacramento | 47 |
San Diego | San Diego | 51 |
San Francisco | San Francisco | 51 |
San Luis Obispo | San Luis Obispo | 43 |
San Mateo/Foster City/ Belmont | San Mateo | 47 |
Santa Barbara | Santa Barbara | 43 |
Santa Cruz | Santa Cruz | 47 |
Santa Monica | City limits of Santa Monica | 43 |
South Lake Tahoe | El Dorado | 47 |
Sunnyvale/Palo Alto/San Jose | Santa Clara | 51 |
Tahoe City | Placer | 47 |
Truckee | Nevada | 47 |
Visalia/Lemoore | Tulare and Kings | 43 |
West Sacramento | Yolo | 35 |
Yosemite National Park | Mariposa | 47 |
Colorado | ||
Aspen | Pitkin | 47 |
Boulder/Broomfield | Boulder and Broomfield | 47 |
Colorado Springs | El Paso | 43 |
Cortez | Montezuma | 35 |
Crested Butte | City limits of Crested Butte (Gunnison County) | 47 |
Denver | Denver, Adams and Arapahoe, that portion of Westminster located in Jefferson County, and Lone Tree in Douglas County | 47 |
Durango | La Plata | 43 |
Fort Collins | Larimer (except Loveland) | 39 |
Glenwood Springs | Garfield | 35 |
Grand Junction | Mesa | 35 |
Gunnison | Gunnison (except Crested Butte) | 39 |
Lakewood | Jefferson | 39 |
Loveland | City limits of Loveland | 35 |
Montrose | Montrose | 39 |
Pueblo | Pueblo | 39 |
Silverthorne/Breckenridge | Summit | 43 |
Steamboat Springs | Routt | 43 |
Telluride | San Miguel | 47 |
Vail | Eagle | 47 |
Connecticut | ||
Bridgeport/Danbury | Fairfield | 43 |
Cromwell/Old Saybrook | Middlesex | 35 |
Hartford | Hartford | 43 |
Lakeville/Salisbury | Litchfield | 43 |
New Haven | New Haven | 39 |
New London/Groton | New London | 39 |
Putnam/Danielson | Windham | 35 |
Storrs/Mansfield | Tolland | 35 |
Delaware | ||
Dover | Kent | 39 |
Lewes | Sussex | 43 |
Wilmington | New Castle | 39 |
District of Columbia | ||
Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun in Virginia; and the counties of Montgomery and Prince George's County in Maryland) (see also Maryland and Virginia) | 51 | |
Florida | ||
Altamonte Springs | Seminole | 43 |
Bradenton | Manatee | 35 |
Cocoa Beach | Brevard | 39 |
Daytona Beach | Volusia | 43 |
Fort Lauderdale | Broward | 47 |
Fort Myers | Lee | 47 |
Fort Pierce | Saint Lucie | 43 |
Fort Walton Beach | Okaloosa | 43 |
Gainesville | Alachua | 39 |
Gulf Breeze | Santa Rosa | 43 |
Jacksonville/Mayport Naval Station/Fernadina Beach | Duval, City of Jacksonville, and Nassau | 39 |
Key West | Monroe | 47 |
Kissimmee | Osceola | 39 |
Lakeland | Polk | 39 |
Leesburg | Lake | 35 |
Miami | Miami-Dade | 47 |
Naples | Collier | 43 |
Ocala | Marion | 35 |
Orlando | Orange | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Palm Beach | Palm Beach (also the cities of Boca Raton, Delray Beach, Jupiter, Palm Beach Gardens, Palm Beach Shores, Singer Island, and West Palm Beach) | 47 |
Panama City | Bay | 43 |
Pensacola | Escambia | 35 |
Punta Gorda | Charlotte | 39 |
Sarasota | Sarasota | 43 |
Sebring | Highlands | 35 |
St Augustine | St Johns | 43 |
Stuart | Martin | 43 |
Tallahassee | Leon | 39 |
Tampa/St. Petersburg | Pinellas and Hillsborough | 43 |
Vero Beach | Indian River | 35 |
Georgia | ||
Athens | Clarke | 39 |
Atlanta/Stone Mountain/ Smyrna | Fulton, DeKalb, and Cobb | 43 |
Columbus | Muscogee | 39 |
Conyers | Rockdale | 39 |
Duluth/Norcross/ Lawrenceville | Gwinnett | 43 |
Savannah | Chatham | 43 |
Idaho | ||
Boise | Ada | 43 |
Coeur d'Alene | Kootenai | 39 |
Ketchum | Blaine (except Sun Valley) | 43 |
McCall | Valley | 43 |
Sun Valley | City limits of Sun Valley | 43 |
Illinois | ||
Aurora | Kane (except Elgin) | 35 |
Chicago | Cook and Lake | 51 |
Elgin | City Limits of Elgin | 35 |
Oak Brook Terrace | Dupage | 43 |
Rockford | Winnebago | 35 |
Indiana | ||
Fort Wayne | Allen | 35 |
Indianapolis/Carmel | Marion and Hamilton; Fort Benjamin Harrison | 47 |
Lafayette | Tippecanoe | 35 |
Michigan City | La Porte | 39 |
Nashville | Brown | 43 |
South Bend | St. Joseph | 39 |
Valparaiso/Burlington Beach | Porter | 39 |
Iowa | ||
Des Moines | Polk | 35 |
Kansas | ||
Kansas City/Overland Park | Johnson and Wyandotte | 43 |
Wichita | Sedgwick | 43 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Kentucky | ||
Covington/Hebron/Florence/ Newport | Kenton, Boone, and Campbell | 43 |
Lexington | Fayette | 35 |
Louisville | Jefferson | 43 |
Louisiana | ||
Baton Rouge | East Baton Rouge Parish | 43 |
Lake Charles | Calcasieu Parish | 39 |
New Orleans | Orleans, St. Bernard, and Jefferson Parish | 47 |
Shreveport | Caddo Parrish and Bossier Parrish | 43 |
St. Francisville | West Feliciana Parish | 43 |
Maine | ||
Bar Harbor | Hancock | 43 |
Kennebunk/Kittery/Sanford | York | 43 |
Portland | Cumberland, Sagadahoc, and Lincoln | 43 |
Rockport | Knox | 47 |
Maryland | ||
(For the counties of Montgomery and Prince George's, see District of Columbia) | ||
Aberdeen/Bel Air/Belcamp/ Edgewood | Harford | 43 |
Annapolis | Anne Arundel | 47 |
Baltimore | Baltimore | 47 |
Cambridge/St. Michaels | Dorchester and Talbot | 47 |
Columbia | Howard | 47 |
Frederick | Frederick | 35 |
Lexington
Park/ Leonardtown/Lusby |
St. Mary's and Calvert | 39 |
Ocean City | Worcester | 47 |
Massachusetts | ||
Andover | Essex | 43 |
Boston | Suffolk | 51 |
Cambridge | City limits of Cambridge | 51 |
Falmouth | City limits of Falmouth | 39 |
Hyannis | Barnstable | 43 |
Lowell/Chelmsford/Tewksbury | Middlesex | 39 |
Martha's Vineyard | Dukes | 47 |
Nantucket | Nantucket | 47 |
New Bedford | City limits of New Bedford | 39 |
Northhampton | Hampshire | 39 |
Pittsfield | Berkshire | 43 |
Plymouth | Plymouth | 39 |
Quincy | Norfolk | 43 |
Springfield | Hampden | 39 |
Taunton | Bristol (except New Bedford) | 35 |
Worcester | Worcester | 39 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Michigan | ||
Ann Arbor | Washtenaw | 43 |
Benton Harbor/St. Joseph/ Stevensville | Berrien | 35 |
Charlevoix | Charlevoix | 43 |
Detroit | Wayne | 51 |
East Lansing/Lansing | Ingham and Eaton | 43 |
Frankenmuth | Saginaw | 35 |
Frankfort | Benzie | 35 |
Grand Rapids | Kent | 39 |
Holland | Ottawa | 39 |
Leland | Leelanau | 39 |
Mackinac Island | Mackinac | 47 |
Midland | Midland | 39 |
Mt. Pleasant | Isabella | 39 |
Muskegon | Muskegon | 35 |
Ontonagon/Baraga/Houghton | Ontonagon/Baraga/Houghton | 35 |
Petoskey | Emmet | 43 |
Pontiac/Auburn Hills | Oakland | 43 |
Sault Ste Marie | Chippewa | 39 |
South Haven | Van Buren | 39 |
Traverse City | Grand Traverse | 47 |
Warren | Macomb | 39 |
Minnesota | ||
Coon Rapids/Ramsey | Anoka | 39 |
Eagan/Burnsville | Dakota | 39 |
Duluth | St. Louis | 43 |
Minneapolis/St. Paul | Hennepin and Ramsey | 51 |
Rochester | Olmsted | 39 |
Mississippi | ||
Biloxi/Gulfport | Harrison | 43 |
Robinsonville | Tunica | 35 |
Missouri | ||
Jefferson City | Cole | 35 |
Kansas City | Jack,son, Clay, Cass, and Platte | 47 |
Osage Beach | Camden and Miller | 35 |
Springfield | Greene | 35 |
St. Louis | St. Louis and St. Charles | 51 |
St. Robert/Fort Leonardwood | Pulaski | 35 |
Montana | ||
Big Sky | Gallatin (except West Yellowstone) | 47 |
Polson/Kalispell | Lake and Flathead | 35 |
West Yellowstone | City limits of West Yellowstone | 39 |
Nebraska | ||
Omaha | Douglas | 43 |
Nevada | ||
Incline Village/Crystal Bay | City limits of Incline Village and Crystal Bay | 43 |
Las Vegas | Clark County | 43 |
Stateline | Douglas | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
New Hampshire | ||
Concord | Merrimack | 39 |
Conway | Carroll | 43 |
Durham | Strafford | 35 |
Lebanon/Lincoln/Sunapee | Grafton and Sullivan | 39 |
Laconia | Belknap | 39 |
Manchester | Hillsborough | 39 |
Portsmouth | Rockingham | 43 |
New Jersey | ||
Atlantic City | Atlantic | 47 |
Cape May | Cape May (except Ocean City) | 47 |
Cherry Hill/Morrestown | Camden and Burlington | 47 |
Eatontown/Freehold | Monmouth | 43 |
Edison | Middlesex (except Piscataway) | 35 |
Flemington | Hunterdon | 39 |
Millville | Cumberland | 35 |
Newark | Essex, Bergen, Hudson, and Passaic | 47 |
Ocean City | City limits of Ocean City (Cape May County) | 43 |
Parsippany | Morris | 43 |
Piscataway/Belle Mead | Somerset and city limits of Piscataway | 43 |
Princeton/Trenton | Mercer | 47 |
Tom's River | Ocean | 43 |
Springfield/Cranford | Union | 43 |
New Mexico | ||
Albuquerque | Bernalillo | 43 |
Los Alamos/Espanola | Los Alamos and Rio Arriba | 39 |
Santa Fe | Santa Fe | 47 |
New York | ||
Albany | Albany | 47 |
The Bronx/Brooklyn/Queens/ Staton Island | The boroughs of the Bronx, Brooklyn, Queens, and Richmond | 47 |
Buffalo | Erie | 43 |
Glens Falls | Warren | 39 |
Ithaca | Tompkins | 39 |
Kingston | Ulster | 43 |
Lake Placid | Essex | 43 |
Manhattan | The borough of Manhattan | 51 |
Carle Place/Garden City/ Glen Cove/Great Neck/ Plainview/Rockville Centre/ Syosset/Uniondale/Woodbury | Nassau | 47 |
Niagara Falls | Niagara | 39 |
Nyack/Palisades | Rockland | 43 |
Owego | Tioga | 35 |
Poughkeepsie | Dutchess | 43 |
Rochester | Monroe | 47 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Saratoga Springs/ Schenectady | Saratoga and Schenectady | 43 |
Riverhead/Ron Kon Koma/ Melville | Suffolk | 43 |
Syracuse | Onondaga | 39 |
Tarrytown | Westchester (except White Plains) | 47 |
Waterloo/Romulus | Seneca | 35 |
West Point | Orange | 39 |
White Plains | City limits of White Plains | 47 |
North Carolina | ||
Atlantic Beach | Carteret | 35 |
Chapel Hill | Orange | 43 |
Charlotte | Mecklenburg | 43 |
Cherokee | Swain | 35 |
Durham | Durham | 47 |
Greensboro | Guilford | 43 |
Greenville | Pitt | 35 |
Kill Devil | Dare | 43 |
New Bern/Havelock | Craven | 39 |
Raleigh | Wake | 43 |
Wilmington | New Hanover | 39 |
Winston-Salem | Forsyth | 43 |
Ohio | ||
Akron | Summit | 43 |
Bellevue | Huron | 35 |
Cincinnati | Hamilton and Clermont | 51 |
Cleveland | Cuyahoga | 47 |
Columbus | Franklin | 43 |
Dayton/Fairborn | Montgomery, Greene, Darke | 35 |
Geneva | Ashtabula | 39 |
Hamilton | Butler and Warren | 39 |
Lancaster | Fairfield | 35 |
Port Clinton | Ottawa | 39 |
Sandusky | Erie | 43 |
Toledo | Lucas | 35 |
Oklahoma | ||
Oklahoma City | Oklahoma | 43 |
Oregon | ||
Ashland | Jackson | 47 |
Beaverton | Washington | 43 |
Bend | Deschutes | 43 |
Clackamas | Clackamas | 39 |
Crater Lake | Klamath | 35 |
Eugene | Lane (except Florence) | 43 |
Florence | City limits of Florence | 39 |
Gold Beach | Curry | 35 |
Lincoln City | Lincoln | 39 |
Portland | Multnomah | 43 |
Seaside | Clatsop | 39 |
Pennsylvania | ||
Allentown/Easton/Bethlehem | Lehigh and Northampton | 35 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Chester/Radnor/Essington | Delaware | 39 |
Erie | Erie | 35 |
Gettysburg | Adams | 39 |
Harrisburg | Dauphin (except Hershey) | 47 |
Hershey | City limits of Hershey | 43 |
King
of Prussia/ Fort Washington/ Warminster |
Montgomery and Bucks | 47 |
Lancaster | Lancaster | 43 |
Malvern/Frazer/Exton | Chester | 43 |
Mechanicsburg | Cumberland | 35 |
Philadelphia | Philadelphia | 51 |
Pittsburgh | Allegheny | 47 |
Reading | Berks | 43 |
Scranton | Lackawanna | 35 |
Rhode Island | ||
East Greenwich | Kent; Naval Construction Battalion Center, Davisville | 43 |
Jamestown/Middletown/ Newport | Newport | 47 |
Providence | Providence | 47 |
South Carolina | ||
Charleston | Charleston, Berkeley, and Dorchester | 43 |
Columbia | Richland | 35 |
Greenville | Greenville | 43 |
Hilton Head | Beaufort | 47 |
Myrtle Beach | Horry | 47 |
South Dakota | ||
Custer | Custer | 35 |
Hot Springs | Fall River | 35 |
Rapid City | Pennington | 35 |
Tennessee | ||
Gatlinburg/Townsend | Sevier and Blount | 43 |
Memphis | Shelby | 43 |
Nashville | Davidson | 47 |
Brentwood/Franklin | Wiliamson | 35 |
Texas | ||
Amarillo | Potter | 35 |
Arlington/Fort Worth | Tarrant | 39 |
Austin | Travis | 43 |
College Station | Brazos | 39 |
Corpus Christi | Nueces | 43 |
Dallas | City limits of Dallas and Dallas County | 51 |
El Paso | El Paso | 35 |
Galveston | Galveston | 47 |
Grapevine | City limits of Grapevine | 39 |
Houston | Montgomery, Fort Bend, Harris, and L.B. Johnson Space Center | 47 |
Killeen | Bell | 35 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Laredo | Webb | 35 |
McAllen | Hidalgo | 39 |
Plano | Collin | 39 |
San Antonio | Bexar | 47 |
South Padre Island | Cameron | 39 |
Waco | McLennan | 35 |
Utah | ||
Bullfrog | San Juan | 35 |
Park City | Summit | 47 |
Provo | Utah | 43 |
Salt Lake City | Salt Lake and Tooele | 39 |
Vermont | ||
Burlington/St.
Albans |
Chittenden and Franklin | 39 |
Manchester |
Bennington | 47 |
Montpelier | Washington | 35 |
White
River Junction |
Windsor | 35 |
Virginia |
||
(For the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun, see District of Columbia) | ||
Charlottesville | City of Charlottesville, Albermarle | 47 |
Lynchburg4 |
Campbell | 43 |
Manassas4 | City of | 39 |
Petersburg4 | City of | 35 |
Richmond4 | Chesterfield, Goochland, Henrico, and the city of Richmond | 43 |
Roanoke4 | City limits of | 39 |
Virginia Beach4 | Cities of Virginia Beach (Norfolk, Portsmouth, Chesapeake) and Suffolk4 | 43 |
Wallops Island | Accomack | 39 |
Williamsburg | Jame City, cities of Williamsburg, Poguoson, Hampton, and Newport News; York | 43 |
Wintergreen | Nelson | 47 |
Woodbridge | Prince William | 39 |
Washington | ||
Anacortes/Camano Island/ Coupeville | San Juan (except Friday Harbor), Skagit and Island | 43 |
Bremerton | Kitsap | 39 |
Everett | Snohomish (except Lynnwood) | 43 |
State and Key City1 | County and/or Other Defined Location2,3 | Rate ($) |
Friday
Harbor4 |
City limits of | 47 |
Lynnwood4 |
City limits of | 39 |
Ocean Shores | Grays Harbor | 43 |
Olympia/Tumwater | Thurston | 43 |
Port
Angeles4 |
City limits of | 43 |
Port Townsend | Jefferson | 39 |
Seattle | King | 51 |
Sequim | Clallam (except Port Angeles) | 39 |
Spokane | Spokane | 43 |
Tacoma | Pierce | 35 |
West Virginia | ||
Berkeley Springs | Morgan | 39 |
Charleston | Kanawha | 43 |
Martinsburg/Hedgesville | Berkley | 35 |
Morgantown | Monongalia | 39 |
Shepherdstown | Jefferson | 39 |
Wheeling | Ohio | 39 |
Wisconsin | ||
Brookfield | Waukesha | 43 |
Green Bay | Brown | 39 |
Lake Geneva | Walworth | 43 |
Madison | Dane | 43 |
Milwaukee | Milwaukee | 47 |
Racine | Racine | 35 |
Sheboygan | Sheboygan | 35 |
Sturgeon Bay | Door | 39 |
Wisconsin Dells | Columbia | 43 |
Wyoming | ||
Cody | Park | 35 |
Jackson | Teton | 47 |
1 The per diem locality is defined as all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.
2 Per diem localities with county definitions shall include all locations locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.
3 When military installations or government-related facilities (whether or not specifically named) are located partially within the city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the two rates that apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.
4 Denotes independent cities.
- National Accounting,
Finance, 9-30-04
HANDBOOK REVISION
Effective September 30, 2004, Section 5-5.7 of Handbook AS-885, usps.com Development Process and Standards, is revised to provide Postal ServiceTM requirements on the use of exit pages related to usps.com.
We will incorporate this revision into the next printed version of the handbook and into the online version of Handbook AS-885, which is available on the Postal Service PolicyNet Web site:
Go to http://blue.usps.gov.
Under "Essential Links" in the left-hand column, click on References.
Under "References" in the right-hand column, click on PolicyNet.
Click on HBKs.
(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)
Handbook AS-885, usps.com Development Process and Standards
* * * * *
5 Phase III - Application and Technical Development
* * * * *
5.5 Development Standards
* * * * *
5-5.7 Exit Page Requirements
[Revise 5-5.7 to read as follows:]
Any link on usps.com that takes users out of the postal-controlled computing environment must display an exit page as required by this section (see Exhibit 5-5.7).
Exhibit 5-5.7 Exit Page Requirements
The Receiving Site | Further Defined As | Requires |
Is substantially different from usps.com | Any Web page linked from usps.com that a reasonable person would determine possesses a substantially different look and feel, and that has a distinct URL separate and apart from the domain of usps.com. | No exit page. |
Is in compliance with the Postal Service (IT) security and Privacy Policy or usps.com | Any Web page linked from usps.com that abides by the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com | No exit page. |
Is similar to usps.com | Any web page linked from usps.com that might create a likelihood of confusion so that a person could reasonably believe that the site is under the operation and control of usps.com and/or operated in compliance with the policies of USPS. Examples of such confusion include, but are not limited to, sites that display the USPS logo or a deceptively similar logo, or where the URL and/or the look and feel of the pages are similar to that of usps.com. |
An exit page with a reasonable
means to return to usps.com,
unless such web page has adopted the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook. Note: See exit page content. |
5-5.7.1 When Exit Pages Are Required
Any Web page linked from usps.com that is likely to lead people to believe, erroneously, that the site is under the operation and control of usps.com and/or operated in compliance with the policies of the Postal Service, must have an exit page unless it has adopted the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook. Examples of such confusion include, but are not limited to, sites that display the USPS logo or a similar logo, or where the URL and/or the look and feel of the pages are similar to that of usps.com. In such cases, the exit page must provide the user with a reasonable means to return to usps.com.
All exit pages required by this section must contain the following language, unless otherwise approved by the Law Department:
5-5.7.2 When Exit Pages Are Not Required
If a receiving site is substantially different from usps.com:
Any Web page linked from usps.com that a reasonable person would determine possesses a substantially different look and feel, and that has a distinct URL separate and apart from the domain of usps.com, does not require an exit page.
If a site is in compliance with Postal Service (IT) security and privacy policies or terms of use of usps.com:
Any Web page linked from usps.com that abides by the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook does not require an exit page.
* * * * *
- Corporate Information Security Office,
Vice President/Chief Technology Officer, 9-30-04
HANDBOOK REVISION
Effective September 30, 2004, chapters 12 and 13 and Appendix A of Handbook AS-805, Information Security, are revised as shown below.
We will incorporate these revisions into the next printed version of this handbook and into the online version, which is available on the Postal ServiceTM PolicyNet Web site:
Go to http://blue.usps.gov.
Under "Essential Links" in the left-hand column, click on References.
Under "References" in the right-hand column, click on PolicyNet.
Click on HBKs.
(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)
Chapter 12, Business Continuance Management (BCM), establishes Postal Service BCM requirements. BCM applies to all Postal Service information and resources and facilities designated as major information technology sites. It is designed to minimize risk to and provide cost-effective protection for our corporate assets and to support continuity of business operations and recovery of information technology applications, resources, and services. BCM is not limited to information technology operations or functions.
Chapter 13, Incident Management, provides requirements related to information security incidents that threaten the integrity, availability, or confidentiality of Postal Service information resources.
Appendix A, Consolidated Roles and Responsibilities, is updated to reflect responsibilities related to the above referenced revisions.
The Glossary and Acronyms portions of Handbook AS-805, which relate to all information security related documents, are being updated and will be published on the IT Web site only under Corporate Information Security.
Handbook AS-805, Information Security
* * * * *
[Revise the title and text of chapter 12 to read as follows:]
12 Business Continuance Management
12-1 Policy
The Postal Service, in continuing to meet its business continuity and contingency planning commitments, protect its personnel and assets, and reduce the likelihood and impact of a disruption to essential business functions for both itself and its customers, must implement the Business Continuance Management (BCM) program. BCM is a Postal Service program designed to minimize risk to and provide cost-effective protection for Postal Service assets and to support continuity of business operations and recovery of information technology applications, resources, and services.
12-1.1 Scope
BCM applies to Postal Service information resources and facilities designated by the vice president, Chief Technology Officer (VP/CTO), as major information technology (IT) sites. BCM is not limited to information technology operations or functions.
12-1.2 What BCM Comprises
BCM comprises Business Continuity Planning (BCP), as described in section 12-4, and Disaster Recovery Planning (DRP), as described in section 12-5 of this handbook.
Note: Federal agencies and the Postal Service are required to establish and maintain a viable Continuity of Operations Plan (COOP) capability to ensure that essential functions will still be performed during any emergency or situation that might interrupt normal business functions. COOP identifies essential business functions and consists of plans and procedures, alternate facilities, and alternate interoperable communications and data support systems reinforced by comprehensive training, orientation, and exercise programs.
12-2 Roles and Responsibilities
Specific Postal Service roles and responsibilities for BCM are defined in the sections below and are depicted in Exhibit 12.2.
12-2.1 Chief Inspector
The chief inspector is responsible for the physical protection of Postal Service facilities, assets, and personnel and for the information security program currently delegated to the VP/CTO.
Note: The Inspection Service has the autonomy to manage its own network and information technology infrastructure.
12-2.2 Vice President, Emergency Preparedness
The vice president, Emergency Preparedness, is responsible for the following:
a. Developing, implementing, and coordinating emergency preparedness plans to protect Postal Service employees, customers, operations, and the mail during disasters and national emergencies.
b. Functioning as the Postal Service emergency response coordinator.
12-2.3 Vice President, Chief Technology Officer
The VP/CTO is responsible for the following
a. Identifying Postal Service facilities to be designated as major IT sites.
b. Developing a BCM program for the Postal Service. This responsibility for the BCM program has been delegated to the manager, Corporate Information Security Office.
12-2.4 Manager, Corporate Information Security Office
The manager, Corporate Information Security Office, has delegated the responsibility for defining, planning, developing, implementing, managing, testing, exercising, and monitoring for compliance of a sustainable information technology BCM program for the Postal Service to the manager, BCM.
12-2.5 Manager, Business Continuance Management
The manager, BCM, is responsible for the following:
a. Defining, planning, developing, implementing, managing, testing, exercising, and monitoring for compliance of a sustainable BCM program for the Postal Service.
b. Ensuring that appropriate business continuity plans (which includes the incident management team, facility recovery, and workgroup recovery) are developed, tested, and exercised for business functions and information technology services.
c. Ensuring appropriate application disaster recovery plans (ADRPs) are developed and tested for all critical and business-controlled criticality information resources that support critical business functions and services.
d. Developing and implementing lines of communication to the CTO organization, executive sponsors, and business units, and providing consulting services concerning matters of BCM.
e. Providing BCM awareness and training for Postal Service personnel.
f. Ensuring compliance with BCM and information security policies.
g. Providing disaster recovery (DR) services and processes that enhance the ability of the Postal Service to reduce interruptions to IT services at major IT sites.
12-2.6 Managers of Major Information Technology Sites
Managers of major IT sites are responsible for the following:
a. Functioning as the Incident Management Team (IMT) leader for their respective facilities.
b. Identifying and training key technical personnel to provide support for the BCP and the DRP for their respective facilities and information resources housed in their facilities and at the alternate DR facilities.
12-2.7 Manager, Telecommunications Services
The manager, Telecommunications Services, is responsible for the following:
a. Ensuring that recovery plans and sufficient capacity are in place for the recovery of the telecommunications infrastructure for the IT-supported Postal Service sites.
b. Identifying and training key technical personnel to provide support in the BCP and the DRP for information resources housed in IT-supported Postal Service sites.
12-2.8 Managers of Development Centers
Managers of development centers are responsible for the following:
a. Providing support services to the executive sponsor through the appropriate portfolio manager for all matters relating to BCM.
b. Ensuring the development of ADRPs for applications developed at their respective sites or applications developed under their governance and ensuring that those ADRPs are tested in accordance with their application's designated criticality.
c. Identifying and training key technical personnel to provide support in the exercise or testing of BCP plans for their respective facilities and ADRPs for applications developed at their sites, applications developed under their governance, and applications housed at their sites or alternate site facilities.
d. Identifying and training alternate technical personnel to support critical and business-controlled criticality applications in case of disaster.
12-2.9 Information Systems Security Officers
Information systems security officers (ISSOs) are responsible for the following:
a. Conducting a business impact assessment (BIA) on each information resource.
b. Ensuring that the sensitivity and criticality designations and recovery time objectives (RTOs) are properly recorded in the Enterprise Information Repository (EIR).
12-2.10 Portfolio Managers
Portfolio managers are responsible for the following:
a. Providing coordination and support to executive sponsors for all matters relating to DR processes, e.g., coordination and support for DR costing models.
b. Functioning as the liaison between executive sponsors and DR service providers in planning and executing DR requirements.
12-2.11 Executive Sponsors
Executive sponsors are responsible for the following:
a. Identifying essential business functions that support the mission of the Postal Service and determining the applications that are required to support these essential business functions.
b. Ensuring the implementation of appropriate backup and backup verification of applications.
c. Funding application recovery (including, but not limited to, hardware/software licenses required, ADRP development, testing, and maintenance) for applications.
12-2.12 All Managers
Managers at all levels are responsible for the following:
a. Ensuring the development, exercise, and maintenance of all BCP plans and ensuring that those plans are exercised yearly.
b. Planning for the resumption of normal business functions when notified that their facility can be safely occupied again.
c. Complying with emergency preparedness policies and processes.
d. Participating in BCM awareness and training activities, testing, and exercises.
e. Ensuring that their personnel participate in BCM awareness and training activities, testing, and exercising.
f. Providing the funding, people (e.g., site facility recovery team manager, application testers), and time necessary to develop, exercise, and maintain the BCP and DRP plans.
g. Ensuring the development, testing, and maintenance of all ADRPs and ensuring that those plans are tested as designated by their criticality.
h. Ensuring that information resources under their control are available and that appropriate backups are maintained.
i. Ensuring that operational workarounds for essential components of information resources under their control are developed, tested, and maintained for use in the event the RTO cannot be met.
Activity | Executive Sponsors | Portfolio Managers | All Managers | Managers of Major Information Technology Sites | Mangers of Development Centers | ISSOs | BCM Manager |
Develop, maintain, and exercise IMT plans | blank | blank | blank | X/F | blank | blank | C |
Develop, maintain, and exercise FRPs | blank | blank | blank | X/F | blank | blank | C |
Develop, maintain, and exercise WRPs | blank | blank | blank | X/F | blank | blank | C |
Develop, maintain, and test ADRPs | X/F | L | blank | C | C | blank | X |
Certify ADRP testing | X/F | L | blank | blank | X | blank | X |
Backup applications | X/F | L | blank | X | X | blank | C |
Backup information resources other than applications | blank | blank | X/F | blank | blank | blank | C |
Develop & maintain operational workarounds (where necessary) | X/F | L | blank | blank | blank | blank | C |
Develop, maintain, and exercise COOP plans | blank | blank | X/F | blank | blank | blank | C |
Ensure EIR is updated with application criticality & RTO | blank | blank | blank | blank | C | X | C |
X | = | Responsible for accomplishment |
F | = | Responsible for funding |
L | = | Liaison and coordinating support as required |
C | = | Consulting support as required |
Exhibit 12.2 Business Continuance Management Responsibilitries
12-3 Business Continuance Management
The BCM processes include, but are not limited to, the following:
a. Business continuity planning.
b. Disaster recovery planning.
c. Relationship of criticality and RTO.
d. Recovery testing for IT facilities.
e. Backup of information resources.
f. Operational workarounds.
12-4 Business Continuity Planning
BCP ensures a comprehensive business recovery strategy for Postal Service information technology sites through the development, implementation, exercising, and maintenance of emergency response and business continuity plans. BCP is implemented for business units, business functions, and facilities.
12-4.1 Scope
Postal Service facilities designated by the VP/CTO as major information technology sites must implement a comprehensive business recovery strategy consisting of three major components: an Incident Management Team (IMT) plan, a facility recovery plan (FRP), and a workgroup recovery plan (WRP) for business units housed at the site.
12-4.2 Business Continuity Planning Software
The Postal Service uses a BCP Web-based planning tool for developing recovery plans and providing a central recovery plan repository. The designated Postal Service BCP software will be used to develop and maintain IMT plans, FRPs, and WRPs.
12-4.3 Business Continuity Plan Requirements
All business continuity plans (IMT Plan, FRP, and WRP), whether for natural disasters, man-made hazards, or work stoppages, must do the following:
a. Define essential business functions to be performed if operations are partially or completely shut down.
b. Contain personnel contact information and incident notification procedures.
c. Be maintained in the designated plan repository. (A hard copy must be stored at an accessible off-site location or in a fireproof container.)
d. Be protected as restricted information. (This requirement applies to all copies.)
e. Provide plan access to all individuals who have a need to know.
f. Be reviewed and updated as necessary at least every 6 months.
g. Be exercised yearly. The goal of the yearly exercise should be to test both the accuracy and completeness of the documentation as well as the reasonableness of the plan.
h. Be revised in response to the Lessons Learned Report issued following an exercise.
12-4.4 Business Continuity Plans
12-4.4.1 Incident Management Team Plan
An IMT plan must be developed for all Postal Service facilities designated by the VP/CTO as major information technology sites. The plan directs the management of the crisis.
The IMT plan designates an alternate site for the relocation of IMT members. From this location, the IMT will direct all emergency management functions during and following the emergency event. This site is not intended to function as an alternate facility for the restoration of critical business functions or as a site to restore information processing for essential business functions.
The designated alternate site is used primarily for evaluation and containment at the affected facility, although it may later serve as the facility from which restoration coordination activities are conducted.
12-4.4.2 Facility Recovery Plan
An FRP must be developed for Postal Service facilities designated by the VP/CTO as major information technology sites. The FRPs ensure that facility damage is appropriately assessed and repaired and that the resumption of business functions occurs safely.
An FRP describes the process of restoring a facility to a condition in which it meets appropriate personnel, business unit, and safety requirements and makes the facility ready to support business functions and programmatic activities. The FRP does not describe or authorize the resumption of business functions or programmatic activities that are to be conducted within the facility.
Each FRP must contain procedures for prioritizing the order of facility recovery, conducting safety reconnaissance, performing condition assessments, completing recovery operations, and determining facility readiness for reoccupancy.
12-4.4.3 Workgroup Recovery Plan
WRPs must be developed for essential business functions housed in facilities designated by the VP/CTO as major IT facilities. WRPs define emergency procedures and the minimum acceptable recovery criteria, including hardware, software, and workspace for business units in the facility.
WRPs ensure the performance of essential business functions during any emergency or business interruption. Individual workgroup plans determine where and how business unit functions will be performed during the business interruption.
The plan must address the resumption of business functions or programmatic activities that are to be conducted by the business unit.
12-5 Disaster Recovery Planning
The DRP for Postal Service information technology operations and applications ensures that the Postal Service will be able to maintain or quickly resume essential information technology functions in the event of an unplanned interruption to normal business processes. DRP provides a comprehensive disaster recovery strategy through the development, implementation, testing, and maintenance of DR solutions and plans.