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USPSNEWS@WORK

Potter to National Postal Forum: Bold action builds business

Postmaster General (PMG) Jack Potter told thousands of mailers attending the National Postal Forum that bold thinking and bold action by the Postal ServiceTM and its customers will keep the U.S. Mail a powerful medium that delivers value and transforms American business.

He told convention goers that he maintains the pledge made in 2002 that postage rates will remain stable until 2006. Potter also said postal reform legislation currently pending on Capitol Hill could determine the size of future rate increases.

The three-day, annual forum recently held at the Washington, DC, Convention Center gave the $900 billion mail industry access to postal experts and the latest mail innovations to help improve profitability, security and efficiency.

"Think bold, take bold action and let's build the business together," Potter said, calling on the mailing industry to join in the effort to grow mail volume by not only making it easier to process and distribute the mail, but by spreading the word about the value of mail to small- and medium-sized business owners.

Without the mail, he said today's specialty and general catalogs that are the direct descendants of major retail companies would not exist. From its earliest beginnings, he said mail helped build the airline industry, created ZIP CodesTM for targeted mailings, launched the direct mail industry and now links online businesses to the delivery network.

Potter described the efforts of the Postal Service to take costs out of the system, to work with mailers in introducing technology and streamlining the transportation and distribution networks. "We've made it easier for you to do business with us and now we are laying the groundwork for the Post Office of the 21st century," he said.

The PMG encouraged mailers to "embrace the next generation of information-rich barcodes" that will allow them to track mail end-to-end and allow the Postal Service to increase the quality of sorting.

Potter committed to involve the mailers in the process. "Remember, this is a partnership. I fully intend to keep our partnership strong," he said.

He called on the mailing industry to spread the word about the "real value in the mail - the mail offers the best choice to communicate. All of us have to spread a simple message: put the U.S. Mail to work for you," said Potter.

On solid footing: USPS finances continue to improve, rates to remain stable

Good news for the Postal Service - despite high fuel costs and declining First- Class Mail volume, the financial outlook for fiscal year 2005 is very solid. That's the message Postmaster General Jack Potter and Chief Financial Officer Richard Strasser gave to the Board of Governors during their recent monthly meeting.

Potter credits aggressive cost cutting over the last three years for $8.3 billion in expense savings - savings that allowed him to reiterate his commitment to maintain current postage rates until 2006.

"The Postal Service will continue to focus on the strategies identified in our Transformation Plan, and we will continue to deliver the plan's commitments ahead of schedule," said Potter.

Strasser said next year's financial plan requires continuing cost reductions of $1.4 billion, which include a reduction of 23 million workhours and a sixth straight year of increased productivity.

And you can't get more productive than the Postal Service. Career postal employment today is virtually at the same level it was in 1984 - just over 700,000 - while mail volume has increased by 65 billion more pieces to an additional 48 million new addresses.

Rollin' rollin' rollin': My Post Office roll-in surpasses target

More than 8,000 Post OfficesTM with two or more delivery routes are now connected to My Post Office.

The Office of the Consumer Advocate easily surpassed its goal of adding 5,008 Post Offices on the My Post Office network by mid-August.

The roll-in provided training, logistics and equipment for the 8,355 offices networked as of late August. Information Technology has purchased and installed more than 3,700 computers and peripheral equipment for Post Offices, and has 300 more My Post Office installations scheduled before the end of the year.

The Southeast Area was the first to roll-in all of its delivery Post Offices. Nationwide, 28 districts have all of their delivery offices connected.

My Post Office uses the Postal Service intranet to link more than 10,000 field units to the 800-ASK-USPS contact centers and USPS.com - enabling customers to find local Post Office hours, put mail on hold and access other services.

Moving these simple transactions out of the Post Office reduces wait times, improves customer service and adds value to the mail through technology.

Battered, beaten but unbroken: USPS delivers during worst hurricane season in years

When it's all said and done, the summer of 2004 will be one for the record books.

Not only for the storm damage inflicted throughout the southeast and gulf state areas, but for the character and determination of the thousands of USPS employees who persevered, often at great personal sacrifice, during the past several weeks to get the mail through.

From the clerks who sorted the mail by flashlight and lights from generators, to the carriers who delivered it around an obstacle course of downed trees and debris ...

From the managers who worked round-the-clock staffing emergency operations centers and their own facilities, to the maintenance employees who delivered generators to hundreds of Post Offices ...

From employees across the country who willingly gave time and money to support relief efforts for those affected by the storms, to every employee in between - the efforts of the past few weeks to keep the mail moving were nothing less than heroic.

And the country noticed. Television stations, newspapers and other media outlets nationwide reported on the presence of USPS employees in storm-ravaged communities as early as the day after Ivan's latest effort. For many communities, USPS employees were some residents' only contact with the outside world as power outages limited access to news and information.

In Birmingham, AL, Fox News reporter Chris Montana, impressed that USPS employees were out delivering the mail just hours before the storm was due, interviewed Letter Carrier Mike Graham.

And as a Birmingham, AL, ABC 33 correspondent said during her live broadcast, "No one is out except me and the postman . . . through rain, snow ... Even a hurricane."

Exactly.

After the storm: EAP helps calm troubled waters

Hurricanes, flooding and tornadoes cause more than just physical damage - they disrupt the lives of everyone affected by them. And while initial responses can be heroic, when calm finally returns, employees react differently to the sobering realities of their new existence. Some may be eager to work, while others may be angry, preoccupied or cry unexpectedly. Stress - and our reaction to it - varies from person to person.

That's one of the reasons the USPS Employee Assistance Program (EAP) is here. To help employees and family members cope with life-changing situations like the ones brought on by the hurricanes. EAP can help employees deal with the sense of being tugged in many different directions at the same time. And, even if you were not directly affected by the recent storms, someone in your life may have been - a friend, a colleague or a family member.

EAP is a counseling and referral service to help employees with personal, job or family problems. It's free, voluntary and confidential. EAP professional counselors have been very engaged in the wake of Charley, Frances and Ivan. And they're here for you now.

For information or assistance 24 hours a day, 7 days a week, call 800-EAP-4-YOU, (800-327-4968), TTY 877-492-7341 or visit the EAP Web site at www.eap4you.com. Find more information on the Postal Service Intranet at http://blue.usps.gov/hrisp/wei/eaps.htm.

And EAP is not the only help available. The Postal Employees Relief Fund (PERF) began as a way for USPS employees to help their fellow postal workers affected by major natural disasters such as the recent hurricanes. If you are an affected employee, write, call or send an e-mail to PERF:

PO BOX 34422
WASHINGTON DC 20043-4422

Telephone: 202-408-1869
E-mail: perf9891@aol.com


Customer Relations

Mail Alert

Title of Mailing Class and Type of Mail Requested Delivery
Dates
Number of Pieces (Millions) Distribution Presort Level Comments
Best Buy/October CSE Core Standard/Letter 10/4/04-10/6/04 6.54 Nationwide 3/5-Digit, Car-Rt Banta/ALG Direct
REI 2004 Fall Sale Flyer Standard/Flat 10/4/04-10/7/04 2.65 Nationwide 3/5-Digit, Car-Rt Quebecor World Color, Bensenville, IL
Seventh Avenue Standard/Catalog 10/4/04-10/7/04 1.6 Nationwide Barcoded, Basic, 3/5-Digit, Car-Rt Quad Graphics, Lomira, WI
Best Buy/October CSE CNC Standard/Letter 10/11/04-10/13/04 1.54 Nationwide 3/5-Digit, Car-Rt Banta/ALG Direct
Dr's Book of Food Remedies Standard/Flat 10/11/04-10/13/04 1.0 Nationwide 3/5-Digit, Car-Rt Rodale/ALG Direct
Grandpointe Standard/Catalog 10/12/04-10/15/04 1.01 Nationwide Barcoded, Basic, 3/5-Digit, Car-Rt Quad Graphics, Lomira, WI
Midnight Velvet Standard/Catalog 10/12/04-10/15/04 1.1 Nationwide Barcoded, Basic, 3/5-Digit, Car-Rt Quad Graphics, Lomira, WI
- Business Service Network Integration, Service and Market Development, 9-30-04


Domestic Mail

OBSOLETE FORM

PS Form 3660-R, Combined Postage Statement for Single-Piece Manifest Mailings - Permit Imprint

Effective November 1, 2004, PS Form 3660-R, Combined Postage Statement for Single-Piece Manifest Mailings - Permit Imprint, will be obsoleted. Starting November 1, 2004, mailers who previously recorded their mailings on PS Form 3660-R must instead record them on individual postage statements applicable to the class of mail and postage payment method.

However, the obsoletion of PS Form 3660-R does not change the standard that allows pieces reported on a mixed-class manifest to be counted in total toward the minimum pieces and/or pounds required for permit imprint mailings. Even though the mailing reported on an individual postage statement might not meet the minimum requirements, the Postal ServiceTM uses the total as shown on the manifest summary of a mixed-class manifest to validate that the mailer has met the minimum requirements.

PS Form 3660-R, which first appeared in 1997, allowed mailers to record single-piece manifest mailings for different classes of mail. However, since then, there have been changes in mailing options. For example, PS Form 3660-R does not support such items as parcel barcode discounts and special services.

References to PS Form 3660-R also appear in Publication 401, Guide to the Manifest Mailing System, and we will revise the text of future versions of Publication 401 to reflect the obsoletion of PS Form 3660-R.

- Business Mail Acceptance,
Service and Market Development, 9-30-04

DMM REVISION

Firm Bundles of Periodicals Mail on Merged Pallets

Effective October 6, 2004, Domestic Mail Manual (DMMTM) M930.1.4 and M940.1.4 are revised to exempt firm bundles of Periodicals (bundles of individual copies all for one delivery point) items from the 5 percent limitation imposed on 5-digit bundles merged with carrier route bundles on merged 5-digit scheme or merged 5-digit pallets, regardless of the sortation level claimed. Firm bundles are not opened and processed on flat sorting machines. Firm bundles are treated as carrier route mail during Postal ServiceTM processing; therefore, greater efficiency in postal operations will be gained by allowing more firm bundles on pallets with carrier route bundles.

Periodicals mailers must include all eligible 5-digit bundles on the same pallet as any firm bundles that are part of the same logical bundle as outlined in DMM M930.1.4 and M940.1.4. Mailers may begin using these new standards immediately and are required to use these standards effective April 15, 2005. Delivery unit managers are reminded to retain and sort locally all bundles received on merged pallets under M930 and M940 at their delivery units to ensure timely delivery.

We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.

Domestic Mail Manual (DMM)

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M Mail Preparation and Sortation

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M900 Advanced Preparation Options for Flats

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M930 Merged Palletization of Bundles Using a 5% Threshold

1.0 PERIODICALS

* * * * *

1.4 5% Threshold Standard

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[Redesignate current items a through f as new items b through g and current item g as new item a to read as follows:]

a. Firm bundles claimed as one piece may be eligible for carrier route rates, 5-digit rates, or basic rates. Firm pieces (bundles), regardless of the rate claimed, are not subject to the 5% limit calculation. When firm bundles are placed on merged 5-digit scheme or merged 5-digit pallets, all eligible 5-digit bundles within the same logical bundle as the firm bundles must be merged, subject to the restrictions outlined in 1.4b through 1.4g, prior to merging any other 5-digit bundles.

* * * * *

M940 Merged Palletization of Bundles Using the City State Product and a 5% Threshold

1.0 PERIODICALS

* * * * *

1.4 5% Threshold Standard

[Redesignate current items a through f as new items b through g and current item g as new item a to read as follows:]

a. Firm bundles claimed as one piece may be eligible for carrier route rates, 5-digit rates, or basic rates. Firm pieces (bundles), regardless of the rate claimed, are not subject to the 5% limit calculation. When firm bundles are placed on merged 5-digit scheme or merged 5-digit pallets, all eligible 5-digit bundles within the same logical bundle as the firm bundles must be merged, subject to the restrictions outlined in 1.4b through 1.4g, prior to merging any other 5-digit bundles.

* * * * *

- Mailing Standards,
Pricing and Classification, 9-30-04

DMM REVISION

Experimental Outside-County Periodicals Co-Palletization Discounts for High-Editorial, Heavy-Weight, Small-Circulation Publications

Effective October 3, 2004, the Postal ServiceTM will implement a new experiment to test whether additional rate incentives would encourage the co-palletization and dropshipment of currently sacked bundles of individual Periodicals publications that have high-editorial content, are heavier weight, and have small mailed circulation. This experiment will implement editorial per-pound discounts that are based on the entry points and zones skipped resulting from dropshipping and co-palletization. The editorial per- pound discounts would apply to pieces in bundles placed on sectional center facility (SCF) and area distribution center (ADC) pallets that are dropshipped to either a destination area distribution center (DADC) or a destination sectional center facility (DSCF). The experiment includes procedures for preparing and documenting co-palletized mailings and for requesting approval to participate in the experiment.

Co-palletization is designed to move publications, big and small, out of sacks and onto pallets with an additional advantage of mail being entered closer to destination for better service. Both of these changes are expected to make the processing of Periodicals mail more efficient and less expensive. This change is especially beneficial in the case of smaller publications that are prepared in smaller sacks largely entered at the origin.

On April 20, 2003, the Postal Service implemented the Experimental Outside-County Periodicals Co-Palletization Classification, which provided two additional per-piece discounts to co-palletized Periodicals that could not otherwise be palletized because they lacked sufficient volume and density (see Postal Bulletin 22099, pages 21-24). The experimental discounts are available for pieces in Periodicals mailings and mailing segments that would have otherwise been prepared in sacks but now may be prepared on ADC or SCF pallets and dropshipped to DADCs and DSCFs as a result of co-palletization.

While the initial experiment has been reasonably successful, current per-piece incentives are not sufficient to encourage co-palletization and dropshipment of publications with high editorial content. The additional co-palletization experiment provides additional per-piece incentives when mailers go through the extra step of combining their mailings to build pallets and dropship them to DADCs and DSCFs.

Mailers may apply to participate in the new experiment beginning September 1, 2004; if approved, they may begin mailing under the new procedures on October 3, 2004. The experiment is expected to last for 2 years.

We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.

Domestic Mail Manual (DMM)

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G General Information

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G900 Experimental Classification and Rate Filings

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G990 Experimental Classifications and Rates

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[Renumber current 993 as new 994 and add new 993 to read as follows:]

G993 Outside-County Periodicals Co-Palletization Drop-Ship Discounts for High-Editorial, Heavy-Weight, Small-Circulation Publications

1.0 ELIGIBILITY

1.1 Description

The standards in G993 apply to mailings that are produced by mailers and consolidators who are approved to use the outside-county Periodicals co-palletization drop-ship discounts for high-editorial, heavy-weight, small-circulation publications.

1.2 Rate Application

The outside-county co-palletization drop-ship per-pound discounts apply to pieces meeting the standards in G993.

1.3 Basic Standards

The basic standards for eligibility under G993 are as follows:

a. The advertising content of the publication must be 15 percent or less.

b. The weight per copy must be 9 ounces or more.

c. The total mailed circulation must be 75,000 addressed pieces or less (including all editions, issues, and supplemental mailings).

d. Each mailing must consist of at least two different Periodicals publications or two different editions, segments, or versions of a Periodicals publication. Each mailing must be presented with the correct postage statement(s) and register of mailing. Mailings consisting of different Periodicals publications must be accompanied by separate postage statements for each publication. Mailings consisting of different editions or versions of the same Periodicals publication must be accompanied by one consolidated postage statement and a register of mailings.

e. Each mailing must meet the documentation and postage payment standards outlined in 2.0 and P200.

f. Each mailing must be entered, and postage must be paid, at the post office where consolidation takes place, except that postage for publications authorized under the Centralized Postage Payment (CPP) system may be paid to the New York Rates and Classification Service Center (RCSC). Each publication included in a mailing under these standards must be authorized for original entry or additional entry at the post office where the co-palletized mailing is entered.

1.4 Discount Eligibility

To be eligible for the discounts, mailpieces must be:

a. Part of a Periodicals mailing meeting the standards in M200, M820, or M900.

b. Part of a mailing segment with less than 250 pounds per title or version per ADC destination, if independently presorted. This includes mail for an ADC service area that remains after finer levels of pallets are prepared.

c. Prepared as packages on pallets under M041 and M045, or under M900.

d. Prepared on either an ADC or SCF pallet of co- palletized pieces. Mailers may build on ADC or SCF pallets of 250 or more pounds prepared as part of the original presort. However, the pieces originally on these pallets (250 or more pounds per title or edition) do not qualify for the co-palletization discounts.

2.0 DOCUMENTATION

Each mailing must be accompanied by documentation meeting the standards in P012, as well as any other mailing information requested by the USPS to support the postage claimed (e.g., advertising percentage and weight per copy). Documentation must be presented by title and version, segment, or edition; or by codes representing each title and version, segment, or edition included in the co-palletized mailing. In addition, documentation for the co-palletized mailing must:

a. Include a detailed listing documenting the distribution of total advertising and editorial pounds to each zone "before" co-palletization, based on origin entry of the mail (i.e., entry at the plant or the local post office for the plant, where it is printed and presorted into bundles ready for co-palletization and mailing).

b. Upon request, include presort reports showing how the pieces would have been prepared prior to co- palletization.

c. Include presort and pallet reports showing how the co-palletized pieces are prepared and where they will be entered (DADC or DSCF).

d. Distinguish publications or segments that do not qualify for the co-palletization discounts (e.g., because there are 250 or more pounds to an ADC destination) from those that do qualify for the discounts (e.g., existing per-piece co-palletization discounts and new per-pound discount).

e. Allow easy reconciliation with reports prepared to reflect how mail would have been prepared prior to co- palletization if requested to verify compliance with standards for discount eligibility.

3.0 DATA REPORTING

Each month, the mailer or consolidator must provide the following data via e-mail to copal@usps.gov in spreadsheet format using the model spreadsheet and timelines provided by the USPS:

a. Number of titles receiving the new co-palletization discounts for high editorial publications.

b. Number of sacks that would have been prepared without co-palletization, as well as the total weight, the editorial weight, and the number of addressed pieces that would have been in these sacks, by destination ADC and destination SCF.

c. Number of sacks prepared after co-palletization, as well as the weight and the number of addressed pieces in these sacks.

d. Number of pallets containing mail qualifying for the ADC co-palletization discounts, as well as the weight and the number of addressed pieces receiving the ADC discount on these pallets. Pallets containing some bundles that use the per-piece discounts and some bundles that use the per-pound discount must be counted separately.

e. Number of pallets containing mail qualifying for the SCF co-palletization discounts, as well as the weight and the number of addressed pieces receiving the SCF discount on these pallets. Pallets containing some bundles that use the per-piece discounts and some bundles that use the per-pound discount must be counted separately.

4.0 DISCOUNTS

4.1 Basic Standards

Pieces must be prepared on one of the following:

a. An SCF or ADC pallet of 250 or more pounds drop shipped to the appropriate DADC.

b. An SCF pallet of 250 or more pounds drop shipped to the appropriate DSCF.

c. An overflow DSCF or DADC pallet drop shipped to the appropriate DSCF or DADC.

d. An ADC pallet weighing between 100 and 250 pounds and drop shipped to the appropriate DADC.

4.2 Discounts and Description

The discounts in exhibit 4.2 are applicable to editorial pounds of the co-palletized pieces prepared on an ADC or SCF pallet and entered at the destination ADC and SCF. The discounts are dependent on the applicable zones that would have resulted from origin entry of the publications without co-palletization.

Exhibit 4.2 Discounts for Co-Palletized Pieces Prepared on an ADC or SCF Pallet

Origin Zone DADC DSCF
Zones 1 & 2 $.008 $.014
Zone 3 $.013 $.019
Zone 4 $.028 $.034
Zone 5 $.050 $.056
Zone 6 $.073 $.079
Zone 7 $ 101 $.107
Zone 8 $.125 $.131

5.0 REQUEST TO PARTICIPATE

A mailer or consolidator may request approval to use the outside-county Periodicals co-palletization drop-ship per- pound discounts by submitting a written request to the manager, Mailing Standards (see G043 for address). The request must be accompanied by the following:

a. A completed application form (available from the manager, Mailing Standards).

b. A process map and narrative demonstrating how and where presort and co-palletization reports (including "before" and "after" data) are created as they relate to mail movement and consolidation of packages to be co-palletized. The map and narrative must also describe mail movement from production through the co-palletization process including dispatch to destination entry Postal Service facilities.

c. Samples of all required documentation that will be used to substantiate eligibility for the discounts, and of the documentation that must be provided at the time of mailing, including "before" and "after" reports and postage statements. The sample reports must demonstrate:

(1) How the co-palletized portion of the mailing is segregated from other mailing segments on the "before" reports.

(2) How mailing jobs, mailing segments, and containers will be identified in both "before" and "after" reports to allow reconciliation of the reports.

(3) How pieces appearing on the "after" reports that qualify for the co-palletization discounts (mailing segments with less than 250 pounds to an ADC) are differentiated from those that do not (mailing segments with 250 or more pounds to an ADC).

(4) How pieces receiving the per-pound discounts are differentiated from those receiving the per- piece discounts.

d. A detailed listing documenting the distribution of total advertising and editorial pounds to each zone "before" co-palletization, based on origin entry of the mail (i.e., entry at the plant or the local post office for the plant, where it is printed and presorted into bundles ready for co-palletization and mailing).

e. An explanation of how data for mailings included under the co-palletization experiment will be collected and reported to the USPS, including whether the model spreadsheet provided by the USPS can be used.

f. A list of the publications to be included initially in the test and evidence that each publication has obtained the appropriate additional entry authorization at the office where mailings will be verified and postage paid. The list must indicate if the publications are authorized under the Centralized Postage Payment (CPP) system. If the applicant is not a printer and/or is consolidating publications for other printers, a list of those printers must be included with the application.

6.0 DECISION ON REQUEST

The manager, Mailing Standards, approves or denies a written request to use the experimental outside-county Periodicals co-palletization per-pound discounts. If the application is approved, the mailer or consolidator will be notified in writing by the manager, Mailing Standards. Initial approval is for a conditional 90-day period. When the mailer or consolidator has demonstrated the ability to prepare and enter mailings under the standards in G993, final authorization will be granted. If the application is denied, the mailer or consolidator may file at a later date or submit additional information needed to support the request.

7.0 USPS SUSPENSION

The manager, Mailing Standards, may suspend at any time an approval to use the per-pound discounts when there is an indication that Postal Service revenue is not fully protected. The manager will notify the participant in writing of the decision. The suspension becomes effective upon the mailer's receipt of the notification.

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- Mailing Standards,
Pricing and Classification, 9-30-04

DMM REVISION

Destination Delivery Unit Entry - Carrier Route Periodicals Mail

Effective October 14, 2004, Domestic Mail Manual (DMMTM) M220 is amended to allow bedloading of individual carrier route bundles and carrier route rate "firm" bundles containing either Periodicals flats or Periodicals irregular parcels (publications exceeding the maximum 15-inch length or maximum 12-inch height for a flat), when entered at a destination delivery unit (DDU). This exception to sacking carrier route and (carrier route rate) firm bundles applies to mailers who prepare and enter mailings at the DDU discount under DMM E250.4.0, as well as mailers who enter carrier route and firm bundles at a DDU under an exceptional dispatch agreement (see DMM D210.3.0).

Also, new DMM E250.4.6 is added to clarify the standards for unloading all Periodicals mailings entered at a DDU. It contains essentially the same language that applies to DDU-entered mailings of other classes of mail.

Bedloaded bundles are not containerized (not placed in a sack or other container or on a pallet) but stacked directly onto the floor of the vehicle used to transport the mail.

Bedloaded bundles must be clearly labeled as carrier route or firm bundles, as appropriate, using the optional endorsement line information in DMM M013, or facing slips under DMM M020.3.0. Also, firm bundles can be labeled with blue barcoded presort label "F."

Some mailers may already have authorization from their local Post OfficeTM to enter bundles of Periodicals flats and irregular parcels without placing them in sacks. This revision is not intended to preclude any such arrangements already in place.

Carrier route rate eligibility is based on six or more addressed pieces to an individual carrier route, rural route, highway contract route, Post Office box section, or general delivery unit, as appropriate. Firm bundles (i.e., two or more copies prepared as one addressed piece) must be accompanied by, but be physically separate from, five (or more) other addressed pieces to the same route to be eligible for carrier route rate and DDU entry.

For scheduled arrivals at DDUs when Postal Service personnel might not be present, Periodicals bundles must be unloaded and placed in a secure, dry location not subject to inclement weather conditions.

All Periodicals mailers entering DDU mail (whether the bundles are containerized or bedloaded) are reminded that the driver must unload the mail within 1 hour of arrival. When requested, the driver must unload the mail into containers as specified by the DDU and maintain separation of the carrier route and firm bundles by individual 5-digit ZIP Code or (if applicable) by 5-digit scheme as defined in DMM L001 for offices that serve more than one ZIP Code (see new DMM E250.4.6).

Mailers with questions should contact the Post Office where they enter their mailings. Postal Service employees with questions should contact their district manager of business mail entry.

We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.

Domestic Mail Manual (DMM)

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E Eligibility

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E200 Periodicals

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E250 Destination Entry

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4.0 DESTINATION DELIVERY UNIT (DDU)

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[Add new 4.6 to read as follows:]

4.6 Vehicle Unloading

At destination delivery units (DDUs), the driver must unload all mail, whether bedloaded, sacked, or palletized (including pallet boxes on pallets) within 1 hour of arrival. If pallets (including pallet boxes on pallets) are stacked, the driver must unload, unstack, and unstrap them. If a mailer transports palletized mail (including sacks on pallets) to a DDU that cannot handle pallets, the driver must unload the pallets into a container specified by the DDU. The driver may be required to place bedloaded bundles prepared under M220.4.2 and sacks into containers provided by the DDU to maintain separation by 5-digit ZIP Code or 5-digit scheme (L001), as applicable, or to place containerized mail so as to maintain the separation of 5-digit ZIP Codes or 5-digit schemes. For scheduled arrivals at DDUs when USPS personnel may not be present, mail must be placed in a secure location protected from the weather.

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M Mail Preparation and Sortation

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M200 Periodicals (Nonautomation)

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M220 Carrier Route Periodicals

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4.0 PREPARATION-FLAT-SIZE PIECES AND IRREGULAR PARCELS

[Revise 4.0 by redesignating current text as 4.1 and adding new 4.2, to read as follows:]

4.1 Sacking and Labeling

* * * * *

4.2 Exception to Sacking

Sacking is not required for bundles that are prepared for and entered at a DDU. Firm bundles must be clearly labeled using optional endorsement lines under M013, or facing slips or barcoded presort labels under M020. Carrier route bundles must be clearly labeled using optional endorsement lines under M013 or facing slips under M020. Bedloaded bundles may weigh up to 40 pounds each.

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- Mailing Standards,
Pricing and Classification, 9-30-04

DMM REVISION

Negotiated Service Agreements - General Requirements

Effective October 14, 2004, Domestic Mail Manual (DMMTM) G911 is redesignated as G912 and new DMM G911 is added to define the general requirements and features that apply to any Negotiated Service Agreement (NSA) established between the United States Postal Service (USPS) and a mailer.

Purpose of NSAs

An NSA is a written contract between the Postal ServiceTM and a specific mailer (customer or organization) that provides the mailer with rates or service arrangements that differ from standard Postal Service offerings. By its very design, each NSA is unique to the mailer's business requirements; however, some NSAs may be "functionally equivalent to" (i.e., similar to) other existing NSAs. An NSA could, for example:

• Customize particular rates, classifications, and service conditions.

• Modify existing Postal Service standards or create new standards for the preparation, presentation, acceptance, processing, transportation, or delivery of mailings.

Not only do mailers entering into NSAs benefit from these customized arrangements, but so do all other Postal Service customers because NSAs can increase contribution by attracting new mail volumes and improving operational efficiencies.

Pricing innovations such as NSAs also help the Postal Service to maintain universal mail service at reasonable rates and support the continuing and viable role played by mail in commercial and personal communication. NSAs can help achieve these objectives by strengthening and increasing mail volume and by enhancing the value of mail to both sender and recipient. Customized pricing better allows the Postal Service to meet the needs of its customers and provide new sources of contribution to maintain the nation's postal infrastructure. The establishment of NSAs also represents one of the important corporate goals articulated in the Postal Service Transformation Plan.

Current NSA and New Filings

The first authorized NSA, established with Capital One Services, Inc., and implemented on September 1, 2003, features discounts for First-Class Mail volume exceeding an annual threshold of 1.225 billion pieces and the electronic return of undeliverable mail data using Address Change Service (ACS).

The volume incentives in this first NSA foster increased use of First-Class Mail by Capital One, which in turn helps pay overhead costs that support the entire mail system. Further cost savings are achieved by this NSA because Capital One must use ACS for all solicitation mail sent as First-Class Mail covered by the NSA, and Capital One must update its address records more frequently than required under current mailing standards. The Capital One NSA will remain in force until September 1, 2006.

In the summer of 2004, the Postal Service filed requests concerning two additional NSAs considered functionally equivalent to the NSA with Capital One. The NSA filings are with two financial institutions - Bank One Corporation and Discover Financial Services, Inc. Moreover, the Postal Service identified in the filings the key elements of the proposed agreements, including their similarities and differences with the Capital One NSA.

NSA Process

Once an agreement with a mailer has been reached, the Board of Governors of the Postal Service approves filing a case with the Postal Rate Commission requesting a recommended decision on the proposed rates and classifications from the Postal Rate Commission.

In general, the Postal Service expects that a customer entering into an NSA would participate in the Postal Rate Commission administrative process in support of the NSA filing, and assist in presenting the case to the commission. This support could include presenting documentation, testimony, and other evidence in support of the proposed rates and classifications. The regulatory process can take as long as 10 months and must be completed before the NSA can be implemented.

If the commission recommends rates and classifications associated with the NSA, the Governors of the Postal Service then approve or reject these rates and classifications, and the Board of Governors authorizes the implementation, as necessary.

NSA Proposals

Mailers interested in pursuing an NSA can obtain more information by:

• Sending an e-mail inquiry to NSA@usps.com.

• Visiting www.usps.com/nationalpremieraccounts/nsa.

• Calling Pricing Strategy at (202) 268-7284.

• Writing to Pricing Strategy, U.S. Postal Service, 475 L'Enfant Plaza SW, Room 3616, Washington, DC 20260-3616.

Interested mailers will receive a company profile form and other preliminary documents to complete and apply for NSA consideration. The Postal Service will review the information and contact the applicant to discuss any appropriate additional steps.

We will incorporate these revisions into the printed version of DMM 59 and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.

Domestic Mail Manual (DMM)

* * * * *

G General Information

* * * * *

G900 Experimental Classification and Rate Filings

* * * * *

[Redesignate current G911 as new G912; add new G911 to read as follows:]

G910 Negotiated Service Agreements (NSAs)

G911 General Requirements for NSAs

Summary

G911 describes the general requirements for negotiated service agreements (NSAs) and explains the purpose of such agreements, factors to be considered for such agreements, and the process for establishing these agreements.

1.0 BASIC INFORMATION

1.1 Definition and Purpose

A negotiated service agreement (NSA) is a customized and mutually beneficial contractual agreement between the USPS and a specific mailer (customer or organization). An NSA provides for customized pricing, rates, and classifications under the terms and conditions established in the NSA and may include modifications to current mailing standards and other postal requirements. Any mailer may submit an application for an NSA if the mailer meets the requirements in 2.0 and follows the process in 3.0.

1.2 Legal Framework

Terms and conditions of an NSA affecting rates or classifications require that the USPS request a recommended decision from the Postal Rate Commission before the USPS may approve and implement the NSA. NSAs must be recommended and approved under 39 U.S.C. 36 and the Postal Rate Commission's rules of practice and procedure.

2.0 CANDIDATE FACTORS AND REQUIREMENTS

2.1 Factors

The USPS considers the following factors in evaluating any candidate's NSA proposal:

a. Candidate's presentation of information as requested by the USPS to document the following:

(1) Current mailing systems, postage payment systems, and quality control procedures and programs.

(2) Historical data showing mail volumes and use of specific mail services or mailpiece characteristics, as applicable. The candidate, as necessary, must also provide the effect on mail volumes of any corporate mergers, acquisitions, divestitures, and similar events.

b. Candidate's ability to make and present in an acceptable format accurate forecasts of future mail volumes for USPS products and services proposed for an NSA.

c. Candidate's ability to collect necessary data in an acceptable format to support an NSA.

d. Candidate's willingness to establish and maintain electronic systems and quality control programs as specified by the USPS for paying postage and generating records to facilitate monitoring and reconciling mail volumes, rates, and fees, including volumes and postage paid by a mail preparation agent on behalf of the candidate.

e. Candidate's production of mail using a formal system to ensure proper mail preparation and accurate postage calculations.

f. Candidate's use or planned implementation of a Certified Mail preparation total quality program to ensure proper mail preparation and to provide accurate documentation of mailings and postage payment.

2.2 General Requirements

No proposed NSA may have an overall negative financial impact on the USPS. Any proposed NSA must also contain, at a minimum, the following general candidate requirements and conditions:

a. The candidate must permit USPS inspection of mail content to determine rate eligibility.

b. The candidate must prepare mail under current applicable mailing standards, unless they are to be modified under a proposed NSA.

c. The candidate must meet and adhere to quality management standards for the classes of mail and rates claimed.

d. The candidate must make available to the USPS necessary records and data related to the NSA in a form that facilitates monitoring of compliance with the terms and conditions of the NSA.

e. The candidate must provide proper specified notice to cancel the NSA.

f. The USPS has the right to cancel the NSA at any time with specified proper notice for any failure or, where appropriate, material failure of the mailer to:

(1) Use the NSA within the time period specified in the NSA.

(2) Provide accurate data, present properly prepared and paid mailings, or comply with any other material term or condition in the NSA.

g. The candidate must engage counsel and file testimony as necessary in support of the NSA before the Postal Rate Commission.

3.0 APPLICATION PROCESS

3.1 Initial Proposal

A mailer seeking to enter into an NSA with the USPS must submit a written proposal, with appropriate supporting documentation, to the USPS manager of Pricing Strategy (see G043 for address). The proposal must contain the reasons for requesting the NSA along with a summary of the information responding to the applicable candidate features and general requirements described in 2.0. A nondisclosure agreement must be signed before any substantive discussion of the proposal.

3.2 Negotiations and Contractual Agreement

As a result of the proposal, the candidate and the USPS may enter into negotiations to establish an NSA, with terms and conditions specific to the candidate, that is either a functionally equivalent NSA (i.e., comparable to an existing baseline NSA) or a new baseline NSA (i.e., not comparable to an existing NSA). A candidate in the negotiation process may withdraw a proposal for an NSA at any time prior to the execution of the NSA. Once the NSA is executed, the NSA is controlled by its terms and conditions.

3.3 Additional Consideration

If the USPS decides to end negotiations with the candidate before reaching an agreement to enter into an NSA under 1.0, the manager of Pricing Strategy notifies the candidate in writing and gives the reasons for the decision. Within 15 days from the receipt of the written explanation, the candidate may ask for reconsideration of the manager's decision. The candidate's request for reconsideration must include additional information and reasons why negotiations for an NSA should be resumed. The candidate submits the request for reconsideration through the manager of Pricing Strategy to the vice president of Pricing and Classification (see G043 for address).

* * * * *

- Mailing Standards,
Pricing and Classification, 9-30-04

Stop redistributing the Postal Bulletin to CPUs - Decrease your subscription accordingly. A D-Link is provided.

[D-Link]


Employees

ELM REVISION

Pay for Performance

Effective September 30, 2004, Employee and Labor Relations Manual (ELM) 416, Pay for Performance (formerly Merit Pay), and 417.234, Higher Level Pay, are revised to replace Merit Pay policy with Pay for Performance policy. ELM 417.234 is also simplified to require only a 5-day waiting period, reflecting the standardization of the higher level pay policy for EAS employees.

We will incorporate these revisions into the next printed version of the ELM and also into the online version, available on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, click on PolicyNet.

• Click on Manuals.

It is also available on the Postal Service Internet:

• Go to www.usps.com.

• Click on About USPS & News, then Forms & Publications, then Postal Periodicals and Publications, and then Manuals.

Employee and Labor Relations Manual (ELM)

4 Pay Administration

410 Pay Administration Policy for Nonbargaining Unit Employees

* * * * *

[Revise the title and text of 416 to read as follows:]

416 Pay for Performance Program

416.1 Policy

EAS employees are eligible for an annual pay for performance (PFP) salary increase and/or lump sum payment based on a fiscal year performance evaluation. These evaluations are conducted in accordance with established performance appraisal instructions. PFP adjustments are made in accordance with guidelines issued annually.

416.2 Eligibility Requirements

416.21 General

To be eligible for a PFP adjustment, an employee must have an appointment that is not time-limited and receive a performance rating warranting an adjustment as provided in the applicable PFP guidelines.

416.22 Management Association Officials

Employees who are placed on leave without pay (LWOP) to devote full-time service as elected national officers of a recognized management association are eligible to have their salary of record adjusted to reflect annual PFP increases as if they were continuing in a pay status. The effective date of an employee's adjustment is the same as it would be if the employee were in a pay status. The amount of such an adjustment is determined as follows:

a. The percentage increase is equal to the average basic salary percentage increase for the employee's grade. This is determined by Headquarters Human Resources and transmitted to the appropriate area office.

b. The adjusted salary may not exceed the maximum of the range for the employee's grade.

c. The employee is not eligible for a PFP lump sum.

416.23 Leave Without Pay

Employees who return to Postal Service duty following an absence for military duty are eligible for a PFP adjustment for time spent in a military LWOP status.

Employees who are on LWOP for other purposes during the year are eligible for a PFP adjustment subject to a prorated reduction for the LWOP hours according to the PFP guidelines issued annually.

416.3 Simultaneous Personnel Actions

When a PFP increase and another personnel action are effective on the same date, the PFP increase is granted first.

* * * * *

417 Temporary Assignment to Nonbargaining Unit Positions (Career Employees)

* * * * *

417.2 Rates of Pay

* * * * *

417.23 Higher Grade

* * * * *

417.234 Higher Level Pay Conditions

[Revise the text of 417.234 to read as follows:]

Conditions for higher level pay are as follows:

a. EAS Employees. Higher level pay is authorized to eligible EAS employees during each temporary assignment to higher level EAS positions in Headquarters, Headquarters-related units, area offices, and field installations for all such service beginning after 5 consecutive workdays, excluding breaks for normal days off, and continuing for the duration of the assignment. Different employees are not to be assigned consecutively to the same vacancy solely to avoid the higher level pay requirements.

b. Bargaining Unit Employees. Bargaining unit employees are authorized higher level pay for all time worked on higher level assignments. They receive certain bargaining unit pay premiums according to their bargaining unit agreement when temporarily assigned to a nonbargaining position. However, they are not also eligible for supervisory differential adjustment (SDA) or the Pay for Performance Program.

* * * * *

- Compensation,
Employee Resource Management, 9-30-04

RURAL CARRIERS

Equipment Maintenance Allowance Schedule for Rural Routes

In accordance with provisions of Article 9, Section 2.J.3 of the Rural Carrier National Agreement, effective October 2, 2004 (pay period 22-04), the equipment maintenance allowance (EMA) will increase from 41.5 cents per mile to 41.0 cents per mile.

The EMA is 41.0 cents per mile, or a minimum of $16.40 per day, whichever is greater.

Auxiliary Rural Carriers, Rural Carrier Reliefs, Rural Carrier Associates, Rural Carrier Part-Time Flexibles, and Auxiliary Assistance

Employees providing auxiliary assistance or serving auxiliary routes under provisions of Article 9, Section 2.J.5, receive an EMA of 41.0 cents per mile or $4.70 per hour, whichever is greater. This EMA should not exceed the amount provided in the special EMA for the route stops and miles.

EMA Rate Schedule

The EMA rate schedule on pages 16-17 supersedes all previously published EMA schedules for employees receiving EMA.

- Collective Bargaining and Arbitration,
Labor Relations, 9-30-04

EMA rate schedule, page 1 of 2.

EMA rate schedule, page 2 of 2.

Thrift Savings Plan Open Season and PostalEASE

The next Thrift Savings Plan (TSP) open season is October 15 through December 31, 2004. This TSP open season ends December 31, 2004, at 5:00 P.M. Central Time (CT). The following information is provided to assist personnel offices in conducting this open season.

The booklet TSPBK08, Summary of the Thrift Savings Plan for Federal Employees (dated May 2001), provides a good overview of TSP. Newly eligible career employees receive a copy of TSPBK08 from Headquarters through a direct mailing. Offices can order additional copies of TSPBK08 from the Material Distribution Center (MDC) by using touch tone order entry (TTOE): Call 800-332-0317, option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)

Use the following information to order TSPBK08:

PSN: 7530-03-000-9364
Unit of Measure: EA
Bulk Pack Quantity: 150
Price: No cost

TSP Open Season Dates

The dates of TSP open seasons are October 15 through December 31 and April 15 through June 30 (see TSP bulletin 02-12, dated May 2, 2002). The corresponding election periods are December and June. The "election period" is the earliest period during which a contribution election to start or to change the amount of contributions made during a TSP open season can become effective (see TSP bulletin 01-4, dated February 2, 2001).

Employees may change their fund investment choices (contribution allocations) both during and outside of the TSP open season. To make a fund investment choice, an employee must contact TSP directly, not PostalEASE. If employees do not contact TSP, their existing fund investment choice continues. The earnings statement (paycheck stub) shows the TSP contribution percentage or dollar amount, but the statement does not show the TSP fund investment detail.

Because the TSP has moved the open season election period to December, the increases in the TSP employee contribution limits become effective each December (see TSP bulletin 01-3, dated January 23, 2001). For example, during the October 15 through December 31, 2004, open season, employees covered by the Federal Employees Retirement System (FERS) will become eligible to contribute up to 15 percent of basic pay in 2005 (the maximum was 14 percent for 2004). Eligible FERS employees still receive the Agency Automatic (1 percent) Contribution and the Agency Matching Contribution of up to 4 percent from the Postal ServiceTM - these amounts have not changed. Employees covered by the Civil Service Retirement System (CSRS) and CSRS Offset employees will become eligible to contribute up to 10 percent of basic pay in 2005 (the maximum was 9 percent for 2004).

The limits for FERS, CSRS, and CSRS Offset employees will continue to increase by 1 percentage point per year through 2005. Then, in 2006, all participants will be eligible to contribute up to the Internal Revenue Service (IRS) annual deferral limit without any percentage limit. The IRS annual deferral limit for 2005 is $14,000. This is scheduled to increase by $1,000 each year through 2006 to $15,000. (See table below.)

Year IRS Deferral Limit FERS CSRS and
CSRS Offset
2003 $12,000 13% 8%
2004 13,000 14 9
2005 14,000 15 10
2006 15,000 Contribution limits will be lifted entirely (effective December 2005).

A newly hired career employee may elect to participate in TSP until the 61st day after the date of hire and in every subsequent open season. The waiting period of one to two open seasons continues to apply to the Agency Automatic (1 percent) Contribution and the Agency Matching Contribution for FERS employees.

Using PostalEASE for Enrollment

Employees must use the PostalEASE telephone system or the PostalEASE employee Web site to enroll, to make contribution elections, and to make cancellations. PostalEASE's toll-free number is 877-4PS-EASE (877-477-3273). For Web access through the Postal Service Intranet, employees must go to http://blue.usps.gov; under "Employee Resources," click on Employee Self Service, and then click on PostalEASE. Employees must have their Employee IDs (found on their earnings statements) and USPS personal identification numbers (PINs) to use PostalEASE (for information on PINs, see "USPS PIN" and "TSP PIN" below).

Note: Personnel and employing offices must not distribute Form TSP-1, Thrift Savings Plan Election Form, to employees for making TSP open season elections. TSP-1 is no longer stocked at the MDC.

Contacting TSP to Make a Fund Investment Election

Employees have three methods to make a fund investment election as follows:

• Web site: Go to the TSP Web site at www.tsp.gov.

• Telephone: Call the TSP ThriftLine toll-free at 877-968-3778.

• Mail: Mail Form TSP-50, Investment Allocation (dated August 2002), to the TSP service office in New Orleans.

Note: Personnel offices must not accept and cannot process completed Forms TSP-50. Form TSP-50 is not available from the TSP Web site but only from the MDC. Personnel offices should maintain a supply of Form TSP-50. The relevant ordering information is as follows:

PSN: 7530-05-000-4305
Unit of Measure: EA
Bulk Pack Quantity: 3,800
Price: No cost

The TSP Web site and ThriftLine are convenient methods for making fund investment elections. Employees' elections will take effect more quickly by using the TSP Web site and ThriftLine than by using Form TSP-50. To use the TSP Web site or TSP ThriftLine, participants must use their TSP PIN.

Using PINs to Make TSP Elections

To make TSP elections, use two PINs: USPS PIN and TSP PIN.

USPS PIN

The Postal Service maintains the USPS PIN. Employees must use their USPS PIN to (1) begin a contribution percentage or a dollar amount election, or (2) change their current TSP contribution percentage or dollar amount, or (3) cancel TSP participation via PostalEASE. If employees do not know their USPS PIN, they must contact PostalEASE at 877-4PS-EASE (877-477-3273) and do the following steps when prompted: (1) press 1 for PostalEASE; (2) enter their Employee ID (this number is found on their earnings statement); (3) when prompted to enter their PIN, pause and then press 2. Employees' USPS PIN will be mailed to their address of record, usually by the next business day.

Note: When an employee requests his or her USPS PIN, the USPS PIN does not change (unlike the TSP PIN). The employee's old USPS PIN remains valid. (The USPS PIN is the same PIN employees use for telephone bidding and computerized bidding.)

TSP PIN

The TSP PIN is maintained by TSP. Employees must use their TSP PIN to make fund investment choices via the TSP Web site or the TSP ThriftLine. If employees are TSP participants and they do not know their TSP PIN, they have two methods for having a new TSP PIN mailed to their address of record:

1. Go to the TSP Web site at www.tsp.gov and select Account Access, or

2. Call the TSP ThriftLine or TSP service office toll-free at 877-968-3778, and then follow the instructions.

Once TSP has received an employee's TSP PIN request, his or her former TSP PIN is no longer valid.

Direct Mailings to Employees

Headquarters will mail to career employees leaflet TSP1004, TSP Open Season, and PostalEASE instructions at their mailing address of record during October.

In addition to receiving TSP1004, newly eligible career employees receive from Headquarters a direct mailing of TSPBK08, Summary of the Thrift Savings Plan for Federal Employees, as well as a cover letter and PostalEASE instructions at their mailing address of record soon after their accession PS Form 50, Notification of Personnel Action, is processed.

The return address for undeliverable TSP enrollment information for newly eligible employees is the employing office of record. The disposition of returned items is at the discretion of the district office or other administering office. When employees receive a forwarded enrollment package at their employing office of record, they should submit a correct PS Form 1216, Employee's Current Mailing Address (dated June 1993). (Employees with access to Web job bidding on the intranet should make address changes via the Web. Other employees should return a completed PS Form 1216 to their local personnel office.)

Personnel offices should maintain a supply of PS Form 1216. They may obtain it from the Postal Service PolicyNet Web site; go to http://blue.usps.gov; under "Essential Links," click on Forms. They may also order PS Form 1216 from the MDC using the following information:

PSN 7530-02-000-7354
Quick Pick Number: 118
Unit of Measure: SE
Bulk Pack Quantity: 4,000
Price: $0.0171

Eligibility

All career employees are eligible to make employee contribution elections this open season (subject to financial hardship withdrawal and cancellation exclusions). FERS employees hired before June 1, 2004, receive Agency Automatic (1 percent) Contributions and Agency Matching Contributions (as appropriate) beginning in December 2004.

All employees who participated in TSP and cancelled their TSP contributions after June 30, 2004, are not eligible to participate in this TSP open season. They must wait for the TSP open season beginning April 15, 2005.

Effective Dates

PostalEASE automates the processing of TSP elections. The windows of opportunity for employees to make TSP open season elections and the resulting effective dates are as follows.

If the employee entered his or her TSP open season election via PostalEASE from... Then effective date will be...
10-15-2004 00:01 A.M. through
12-21-2004 12:00 noon Central Time (CT)
12-11-2004 (pay period [PP] 27-2004)
12-21-2004 12:01 P.M. through
12-31-2004 5:00 P.M. CT
12-25-2004
(PP 01-2005)

Because PostalEASE provides employees the ability to complete a TSP open season election without contacting the local personnel office and automates the processing of such elections, using PostalEASE should minimize the use of PS Form 6886, Thrift Savings Plan - Request for Retroactive Contributions. PS Form 6886 is used to correct administrative errors for TSP open season elections.

Personnel offices have the authority to determine whether an administrative error has occurred. If an error has delayed a TSP open season election past the appropriate effective date, personnel offices and the employee must complete PS Form 6886 and submit it to the Eagan Accounting Service Center (ASC). The effective dates for employees' elections delayed due to an administrative error must be made retroactive to December 11 or December 25, 2004, depending on the date the employee would have otherwise entered his or her open season election via PostalEASE.

Note: PS Form 6886 must be reproduced locally as needed. See page 7 for a copy of PS Form 6886.

Personnel offices also have the authority to determine whether a belated open season election opportunity exists. In such instances, personnel must submit the employee's election to the Eagan ASC for processing, in accordance with administrative instructions provided to personnel offices regarding PostalEASE. Belated open season elections are not retroactive in most circumstances.

Note: The processing dates and the closing dates of this TSP open season fall within a two pay-period timeframe, as indicated above.

Open Season Materials

In addition to the direct mailing of TSP information to employees, the MDC will automatically distribute residual supplies of the open season leaflet TSP1004, TSP Open Season, to Human Resources at district offices, area offices, processing and distribution centers/facilities (PDC/Fs), bulk mail centers (BMCs), airport mail centers/facilities (AMC/Fs), remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units.

Non-Open Season Materials

Most of the current TSP publications and forms have been revised for the new TSP record-keeping system, which was implemented in June 2003.

The MDC completed its automatic distribution of all non- open season items to Human Resources at district offices, area offices, PDC/Fs, BMCs, AMC/Fs, remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units.

Ordering TSP Items

Offices may place orders for new or revised TSP forms and/or publications with the MDC on an as-needed basis. It is not necessary to maintain a large stock of TSPBK08 because Headquarters mails this booklet to each newly hired career employee and newly eligible employee. In all cases where the MDC will stock a new or revised TSP item, the MDC will make an initial distribution to Human Resources at installations as noted earlier. Offices may check the TSP Web site for new or revised items. Note: Form TSP-50 is not available from the TSP Web site.

Participant Statements

Each employee with a TSP account will receive a participant statement from the TSP service office in October 2004.

Publicity

Human Resources at district offices, area offices, PDC/Fs, BMCs, AMC/Fs, remote encoding centers, the Office of Inspector General, Postal Inspection Service divisions, Headquarters, and selected Headquarters field units will receive a supply of posters this open season from the MDC. Installations that receive the posters must widely distribute them and post them on bulletin boards.

To assist in publicizing this TSP open season, all offices must post (1) the open season notice provided on page 8 of this Postal Bulletin through December 31, 2004, and (2) the current TSP fact sheet on bulletin boards.

- Compensation,
Employee Resource Management, 9-30-04







Have a Heart - Knowing Heart Attack Warning Signs Could Save Your Life

The life you save could be your own - and Safety Performance Management is ready to help with a new poster publicizing heart attack warning signs.

Developed as part of the national Safety Depends on Me employee awareness campaign, the "Heart Attack Warning" poster shows that heart disease is the nation's number one killer - with half of those deaths caused by heart attacks.

Knowing the warning signs can be a life saver, because too many victims wait too long to seek help.

The signs can range from sweating and shortness of breath to chest discomfort, pressure, or burning. Others are discomfort or pain between the shoulder blades; chest or abdominal discomfort or pain spreading to the shoulders, neck, arm, or jaw; indigestion or gas-like pain; anxiety or nervousness; dizziness or fainting; or unexplained weakness or fatigue.

Warning signs can hit everyone differently, so don't take any chances. If you are experiencing a warning sign, seek medical help immediately.

And share the information - the "Heart Attack Warning" poster is now available through the Material Distribution Center. It's poster number 312, July 2004. Order number PSN 7690-07-000-0969.

Have a heart. Order one today.

- Safety Performance Management,
Employee Resource Management, 9-30-04

Poster 312, July 2004 - Heart Attack Warning Signs That Could Save Your Life. See paragraph above


Finance

ANNOUNCEMENT

Travelhelp Web site at http://blue.usps.gov/travelhelp

Do you need to know how to enter your per diem using eTravel or how to determine mileage for travel using a privately owned vehicle?

Now you can get answers to your travel questions quickly using the new travelhelp Web site. Travelhelp includes instructions for using eTravel as well as travel-related updates, forms, policies, and links to other travel tools, such as Trip Manager and travel policies in Handbook F-15.

You can access the Web site at http://blue.usps.gov/travelhelp.

The site includes the following:

• An easy-to-use directory that helps you find what you are looking for.

• A left screen navigation with links to information organized by user type - new users, web aliases, coordinators.

• Links to related Web sites and applications such as the following:

- Trip Manager (for booking travel).

- The eTravel login page (which takes you directly to the application).

- The Accounting Services Web site.

- The Postal Service Intranet.

Many eTravel users provided feedback through multiple surveys on the layout, design, and information to be accessed through the travelhelp Web site. Service Management in Eagan designed the site.

- National Accounting,
Finance, 9-30-04

HANDBOOK F-1 AND PS FORM 3544 REVISIONS

Revised PS Form 3544, USPS Receipt for Money or Service

The July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, replaces the following:

• PS Form 1538, Receipts for Post Office Box/Caller Service Fees.

• PS Form 3544, Post Office Receipt for Money (edition dates up to May 1995).

Note: The revised form combines PS Forms 1538 and 3544 into one receipt.

Using Existing Stock

Upon arrival of the new version PS Form 3544, USPS Receipt for Money or Service, the Material Distribution Center (MDC) will destroy/recycle the previous editions of PS Forms 1538 and 3544 and instead will use the July 2004 edition of PS Form 3544, USPS Receipt for Money or Service.

All Post OfficesTM and postal retail units should continue to use their existing supply of PS Forms 1538 and 3544.

Ordering the Revised Form

After exhausting the existing supply of PS Forms 1538 and 3544, Post Offices and postal retail units may order the July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, by using touch tone order entry (TTOE): Call 800-332-0317, Option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)

Use the following ordering information to order the July 2004 edition of PS Form 3544:

PSIN: 7530-03-000-3768
PSN: PS3544
Unit of Measure: BK
Minimum Order Quantity: 1
Quick Pick Number: 176
Bulk Pack Quantity: 40
Price: $1.56

The July 2004 edition of PS Form 3544, USPS Receipt for Money or Service, is shown on page 24.

PS Form 3544, July 2004 (PSN: 7530-03-000-3768). USPS Receipt for Money or Services, pg. 2 of 3.

Filling Out the Form

For P.O. Receipt for Money

To issue a receipt for P.O. Receipt for Money, check the box and enter the following:

• Post Office name.

• Station name.

• Finance number.

• Unit ID.

• AIC number.

• Purpose for the receipt.

• Amount.

• Received from customer name.

• Permit number or Social Security number (SSN) (Note: Enter the SSN when an employee is creating a stamp credit overage/shortage, creating a salary advance, clearing stamp credits overage/shortage, clearing a salary advance).

• Certifying signature is the Retail associate completing this form.

• Postmark with office round date stamp.

• Receipt number block already has the numbers printed on the form.

For P.O. Box/Caller Service Fees

To issue a receipt for P.O. box or caller service fees, check the box and enter the following:

• Customer name.

• Amount.

• AIC number (get the AIC # from the block you check as semiannual AIC 158 or annual or reserved number fee AIC 115).

• P.O. box/caller number(s).

• Certifying signature is the Retail associate completing this form.

• Postmark with office round date stamp.

• Receipt number block already has the numbers printed on the form.

Note: If a customer opens up a new P.O. box and gets keys, then both sections of this form must be completed.

Distributing the Completed Form

After filling out PS Form 3544, distribute the copies as follows:

• Give the original copy to the customer.

• File the duplicate copy with the Retail associate's PS Form 1412.

Updating Handbook F-1

We will incorporate these revisions into the next printed edition of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site.

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, click on PolicyNet.

• Then click on HBKs.

Handbook F-1, Post Office Accounting Procedures

1 General Information

* * * * *

15 Protecting Accountable Papers and/or Items

* * * * *

152 Controlling Accountable Receipts

152.1 Defining

[Revise the text of 152.1 to read as follows:]

The receipt forms listed in the table below are controlled items. These receipt forms are available at the Material Distribution Center (MDC) in Topeka. Post Offices and postal retail units may order them from the MDC by calling 800-332-0317, Option 2. Do not reproduce the forms locally.

PS Form Title
3544 USPS Receipt for Money or Service
3602-PO Postage Collected Through Post Office Meter
3603 Receipt for Postage Meter Setting

[Revise the title and text of 152.2 to read as follows:]

152.2 Recording by the Post Offices or Postal Retail Units

Post Offices and postal retail units must record accountable receipts as follows:

1> Assign serial numbers in sequential order for each book received from the MDC.

2> Verify continuity of the receipt serial number when books are issued.

3> Notify the local inspector-in-charge if the recipient reports missing numbers or pages.

[Revise title and text of 152.3 to read as follows:]

152.3 Processing Spoiled or Voided Forms and Partially Used Books

Post Offices and postal retail units must process spoiled or voided forms and partially used books as follows:

1> Staple together spoiled or voided forms, and maintain them at the office.

2> For partially used books, verify that no receipts are missing and maintain them at the office for 4 years.

* * * * *

7 Accounting for Nonstamp Revenue

* * * * *

75 Post Office Box and Caller Service

751 Procedure References

[Revise the text of 751 to read as follows:]

The Domestic Mail Manual (DMM) contains procedures for Post Office box and caller service in the following modules:

Procedure DMM Module
Post Office box service D910
Application for service D910.2.1
Fees D910.4.0, R900.20.0
Keys D910.7.0
Locks D910.7.0
Refunds D910.6.0
Caller service D920
Accelerated reply mail D920.7.0
Application for service D920.2.1
Fees D920.4.0, R900.5.0
Refunds D920.5.0
Reserved caller service number D920.1.5
Reserved caller service number fee D920.1.5

[Revise the title and text of 752 to read as follows:]

752 Accepting Payments for Post Office Box Rents or Caller Service Fees

1> Prepare PS Form 3544, USPS Receipt for Money or Services, in duplicate. Send the copies as follows:

When You Receive... Send the... To...
PS Form 3544 Original Customer
Duplicate Support PS Form 1412, Daily Financial Report

2> Use the duplicate in updating box holder records within the Post Office box section.

[Revise title and text of 753 to read as follows:]

753 Reporting Post Office Box Rents or Caller Service Fees

>> Report revenue for box rent and caller service fee in AIC 115, Annual PO Box Rent/Caller Service Fees, and AIC 158, 6-Month PO Box Rent/Caller Service Fees.

[Revise title and text of 754 to read as follows:]

754 Controlling PS Form 3544, USPS Receipt for Money or Services

>> After you have entered the amount in the unit PS Form 1412, file duplicate PS Forms 3544 in sequence for the required retention period. Investigate missing duplicates at once.

755 Reporting Payments for Keys and Post Office Box Lock Replacement

[Revise the text of 755 to read as follows:]

When You Receive... Send the... To...
PS Form 3544 Original Customer
Duplicate Support PS Form 1412, Daily Financial Report

1> Record revenue for Post Office box key deposits in AIC 123, Lobby Services Revenue.

2> Record revenue for Post Office box key nonrefundable fee (each key issued after the first two) to AIC 123, Lobby Services Revenue.

3> Record revenue for Post Office box lock replacements or resetting of a Post Office box combination lock in AIC 123, Lobby Services Revenue.

756 Refundable Fees and Keys

[Revise the text of 756 to read as follows:]

>> Record all refunds of refundable Post Office box fees and key deposits on PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services; and enter the amount in AIC 535, Refund of Fees - Retail Services.

* * * * *

- Revenue and Field Accounting,
Finance, 9-30-04

HANDBOOK REVISIONS

Travel Per Diem Rates - Handbooks F-15 and F-12

Effective October 1, 2004, Handbook F-15, Travel and Relocation, Appendix A, is revised as follows to reflect changes in travel per diem rates. These per diem rates also apply to bargaining unit relocation benefits under Handbook F-12, Relocation Policy.

We will incorporate these revisions into the next printed edition of Handbook F-15 and into the next update of the online version accessible on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, click on PolicyNet.

• Click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

Handbook F-15, Travel and Relocation

* * * * *

Appendix A Rates

A-1 Standard Mileage Rates

A-1.1 Mileage Rates

Vehicle Cents per mile
(Including Alaska)
Privately owned automobile 37.5
Privately owned motorcycle 28.5
Privately owned airplane 99.5

A-1.2 Reimbursement for Postal Supervisors

Postal supervisors (see 5-5.2.1.2) will be reimbursed at the rate of $6.00 per day or 37.5 cents per mile, whichever is greater, when a privately owned vehicle is used. Do not use the eTravel system when claiming the $6.00 daily rate, because the excess of the daily rate over the actual mileage is taxable as compensation to the claimant. You should claim the $6.00 daily rate by submitting PS Form 1164A, Claim for Reimbursement for Postal Supervisors, to the Scanning and Imaging Center.

Odometer readings are not required on the respective claim forms; the integrity of the claim is the responsibility of the traveler. However, should the approving official have reason to question the claim, the claimant must provide evidence that supports the claim of distance traveled.

A-2 Travel Per Diem Rates

A-2.1 What Per Diem Includes

The per diem allowance includes all charges for meals; laundry and cleaning expenses; all fees and tips to waiters, bellboys, and porters; and other similar expenses.

A-2.2 Per Diem Calculation (See Chapter 7.)

A-2.3 Average Cost Localities

Unless a city is listed in the table in A-2.4, High Cost Localities, the daily per diem rate is $31.

A-2.4 High Cost Localities

The following key cities and/or areas are classified as localities with above-average lodging costs. The daily per diem rate applicable for each of these localities is indicated.

State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Alabama
Birmingham Jefferson and Shelby 43
Gulf Shores Baldwin 39
Huntsville Madison and Limestone 39
Montgomery Montgomery 43
Tuscaloosa Tuscaloosa 35
Arizona
Flagstaff/Kayenta All points in Coconino County not covered under Grand Canyon per diem area, Navajo 39
Grand Canyon All points in the Grand Canyon National Park and Kaibab National Forest within Coconino County 47
Phoenix and Scottsdale Maricopa 47
Tucson Pima 43
Yuma Yuma 39
Arkansas
Hot Springs Garland 35
Little Rock Pulaski 39
Denver Denver, Adams, and Arapahoe 47
Durango La Plata 43
Fort Collins Larimer (except Loveland) 39
California
Antioch/Brentwood/Lafayette/Martinez/Pleasant Hill/ Richmond/San Ramon/Walnut Creek Contra Costa County 47
Bakersfield/Delano Kern, Naval Weapons Center and Ordinace Test Station, China Lake 43
Barstow/Ontario/Victorville San Bernadino 43
Benicia/Dixon/Fairfield/ Vacaville/Vallejo Solano 47
Clearlake Lake 35
Death Valley Inyo 47
Fresno Fresno 35
Los Angeles Los Angeles, Orange, and Ventura; Edwards AFB (see Santa Monica) 51
Mammoth Lakes Mono 47
Mill Valley/San Rafael/Novato Marin 47
Modesto Stanislaus 39
Monterey Monterey 47
Napa Napa 47
Oakhurst Madera 43
Oakland Alameda 43
Palm Springs Riverside 47
Point Arena/Gualala Mendocino 43
Redding Shasta 35
Sacramento Sacramento 47
San Diego San Diego 51
San Francisco San Francisco 51
San Luis Obispo San Luis Obispo 43
San Mateo/Foster City/ Belmont San Mateo 47
Santa Barbara Santa Barbara 43
Santa Cruz Santa Cruz 47
Santa Monica City limits of Santa Monica 43
South Lake Tahoe El Dorado 47
Sunnyvale/Palo Alto/San Jose Santa Clara 51
Tahoe City Placer 47
Truckee Nevada 47
Visalia/Lemoore Tulare and Kings 43
West Sacramento Yolo 35
Yosemite National Park Mariposa 47
Colorado
Aspen Pitkin 47
Boulder/Broomfield Boulder and Broomfield 47
Colorado Springs El Paso 43
Cortez Montezuma 35
Crested Butte City limits of Crested Butte (Gunnison County) 47
Denver Denver, Adams and Arapahoe, that portion of Westminster located in Jefferson County, and Lone Tree in Douglas County 47
Durango La Plata 43
Fort Collins Larimer (except Loveland) 39
Glenwood Springs Garfield 35
Grand Junction Mesa 35
Gunnison Gunnison (except Crested Butte) 39
Lakewood Jefferson 39
Loveland City limits of Loveland 35
Montrose Montrose 39
Pueblo Pueblo 39
Silverthorne/Breckenridge Summit 43
Steamboat Springs Routt 43
Telluride San Miguel 47
Vail Eagle 47
Connecticut
Bridgeport/Danbury Fairfield 43
Cromwell/Old Saybrook Middlesex 35
Hartford Hartford 43
Lakeville/Salisbury Litchfield 43
New Haven New Haven 39
New London/Groton New London 39
Putnam/Danielson Windham 35
Storrs/Mansfield Tolland 35
Delaware
Dover Kent 39
Lewes Sussex 43
Wilmington New Castle 39
District of Columbia
Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun in Virginia; and the counties of Montgomery and Prince George's County in Maryland) (see also Maryland and Virginia) 51
Florida
Altamonte Springs Seminole 43
Bradenton Manatee 35
Cocoa Beach Brevard 39
Daytona Beach Volusia 43
Fort Lauderdale Broward 47
Fort Myers Lee 47
Fort Pierce Saint Lucie 43
Fort Walton Beach Okaloosa 43
Gainesville Alachua 39
Gulf Breeze Santa Rosa 43
Jacksonville/Mayport Naval Station/Fernadina Beach Duval, City of Jacksonville, and Nassau 39
Key West Monroe 47
Kissimmee Osceola 39
Lakeland Polk 39
Leesburg Lake 35
Miami Miami-Dade 47
Naples Collier 43
Ocala Marion 35
Orlando Orange 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Palm Beach Palm Beach (also the cities of Boca Raton, Delray Beach, Jupiter, Palm Beach Gardens, Palm Beach Shores, Singer Island, and West Palm Beach) 47
Panama City Bay 43
Pensacola Escambia 35
Punta Gorda Charlotte 39
Sarasota Sarasota 43
Sebring Highlands 35
St Augustine St Johns 43
Stuart Martin 43
Tallahassee Leon 39
Tampa/St. Petersburg Pinellas and Hillsborough 43
Vero Beach Indian River 35
Georgia
Athens Clarke 39
Atlanta/Stone Mountain/ Smyrna Fulton, DeKalb, and Cobb 43
Columbus Muscogee 39
Conyers Rockdale 39
Duluth/Norcross/ Lawrenceville Gwinnett 43
Savannah Chatham 43
Idaho
Boise Ada 43
Coeur d'Alene Kootenai 39
Ketchum Blaine (except Sun Valley) 43
McCall Valley 43
Sun Valley City limits of Sun Valley 43
Illinois
Aurora Kane (except Elgin) 35
Chicago Cook and Lake 51
Elgin City Limits of Elgin 35
Oak Brook Terrace Dupage 43
Rockford Winnebago 35
Indiana
Fort Wayne Allen 35
Indianapolis/Carmel Marion and Hamilton; Fort Benjamin Harrison 47
Lafayette Tippecanoe 35
Michigan City La Porte 39
Nashville Brown 43
South Bend St. Joseph 39
Valparaiso/Burlington Beach Porter 39
Iowa
Des Moines Polk 35
Kansas
Kansas City/Overland Park Johnson and Wyandotte 43
Wichita Sedgwick 43
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Kentucky
Covington/Hebron/Florence/ Newport Kenton, Boone, and Campbell 43
Lexington Fayette 35
Louisville Jefferson 43
Louisiana
Baton Rouge East Baton Rouge Parish 43
Lake Charles Calcasieu Parish 39
New Orleans Orleans, St. Bernard, and Jefferson Parish 47
Shreveport Caddo Parrish and Bossier Parrish 43
St. Francisville West Feliciana Parish 43
Maine
Bar Harbor Hancock 43
Kennebunk/Kittery/Sanford York 43
Portland Cumberland, Sagadahoc, and Lincoln 43
Rockport Knox 47
Maryland
(For the counties of Montgomery and Prince George's, see District of Columbia)
Aberdeen/Bel Air/Belcamp/ Edgewood Harford 43
Annapolis Anne Arundel 47
Baltimore Baltimore 47
Cambridge/St. Michaels Dorchester and Talbot 47
Columbia Howard 47
Frederick Frederick 35
Lexington Park/
Leonardtown/Lusby
St. Mary's and Calvert 39
Ocean City Worcester 47
Massachusetts
Andover Essex 43
Boston Suffolk 51
Cambridge City limits of Cambridge 51
Falmouth City limits of Falmouth 39
Hyannis Barnstable 43
Lowell/Chelmsford/Tewksbury Middlesex 39
Martha's Vineyard Dukes 47
Nantucket Nantucket 47
New Bedford City limits of New Bedford 39
Northhampton Hampshire 39
Pittsfield Berkshire 43
Plymouth Plymouth 39
Quincy Norfolk 43
Springfield Hampden 39
Taunton Bristol (except New Bedford) 35
Worcester Worcester 39
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Michigan
Ann Arbor Washtenaw 43
Benton Harbor/St. Joseph/ Stevensville Berrien 35
Charlevoix Charlevoix 43
Detroit Wayne 51
East Lansing/Lansing Ingham and Eaton 43
Frankenmuth Saginaw 35
Frankfort Benzie 35
Grand Rapids Kent 39
Holland Ottawa 39
Leland Leelanau 39
Mackinac Island Mackinac 47
Midland Midland 39
Mt. Pleasant Isabella 39
Muskegon Muskegon 35
Ontonagon/Baraga/Houghton Ontonagon/Baraga/Houghton 35
Petoskey Emmet 43
Pontiac/Auburn Hills Oakland 43
Sault Ste Marie Chippewa 39
South Haven Van Buren 39
Traverse City Grand Traverse 47
Warren Macomb 39
Minnesota
Coon Rapids/Ramsey Anoka 39
Eagan/Burnsville Dakota 39
Duluth St. Louis 43
Minneapolis/St. Paul Hennepin and Ramsey 51
Rochester Olmsted 39
Mississippi
Biloxi/Gulfport Harrison 43
Robinsonville Tunica 35
Missouri
Jefferson City Cole 35
Kansas City Jack,son, Clay, Cass, and Platte 47
Osage Beach Camden and Miller 35
Springfield Greene 35
St. Louis St. Louis and St. Charles 51
St. Robert/Fort Leonardwood Pulaski 35
Montana
Big Sky Gallatin (except West Yellowstone) 47
Polson/Kalispell Lake and Flathead 35
West Yellowstone City limits of West Yellowstone 39
Nebraska
Omaha Douglas 43
Nevada
Incline Village/Crystal Bay City limits of Incline Village and Crystal Bay 43
Las Vegas Clark County 43
Stateline Douglas 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
New Hampshire
Concord Merrimack 39
Conway Carroll 43
Durham Strafford 35
Lebanon/Lincoln/Sunapee Grafton and Sullivan 39
Laconia Belknap 39
Manchester Hillsborough 39
Portsmouth Rockingham 43
New Jersey
Atlantic City Atlantic 47
Cape May Cape May (except Ocean City) 47
Cherry Hill/Morrestown Camden and Burlington 47
Eatontown/Freehold Monmouth 43
Edison Middlesex (except Piscataway) 35
Flemington Hunterdon 39
Millville Cumberland 35
Newark Essex, Bergen, Hudson, and Passaic 47
Ocean City City limits of Ocean City (Cape May County) 43
Parsippany Morris 43
Piscataway/Belle Mead Somerset and city limits of Piscataway 43
Princeton/Trenton Mercer 47
Tom's River Ocean 43
Springfield/Cranford Union 43
New Mexico
Albuquerque Bernalillo 43
Los Alamos/Espanola Los Alamos and Rio Arriba 39
Santa Fe Santa Fe 47
New York
Albany Albany 47
The Bronx/Brooklyn/Queens/ Staton Island The boroughs of the Bronx, Brooklyn, Queens, and Richmond 47
Buffalo Erie 43
Glens Falls Warren 39
Ithaca Tompkins 39
Kingston Ulster 43
Lake Placid Essex 43
Manhattan The borough of Manhattan 51
Carle Place/Garden City/ Glen Cove/Great Neck/ Plainview/Rockville Centre/ Syosset/Uniondale/Woodbury Nassau 47
Niagara Falls Niagara 39
Nyack/Palisades Rockland 43
Owego Tioga 35
Poughkeepsie Dutchess 43
Rochester Monroe 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Saratoga Springs/ Schenectady Saratoga and Schenectady 43
Riverhead/Ron Kon Koma/ Melville Suffolk 43
Syracuse Onondaga 39
Tarrytown Westchester (except White Plains) 47
Waterloo/Romulus Seneca 35
West Point Orange 39
White Plains City limits of White Plains 47
North Carolina
Atlantic Beach Carteret 35
Chapel Hill Orange 43
Charlotte Mecklenburg 43
Cherokee Swain 35
Durham Durham 47
Greensboro Guilford 43
Greenville Pitt 35
Kill Devil Dare 43
New Bern/Havelock Craven 39
Raleigh Wake 43
Wilmington New Hanover 39
Winston-Salem Forsyth 43
Ohio
Akron Summit 43
Bellevue Huron 35
Cincinnati Hamilton and Clermont 51
Cleveland Cuyahoga 47
Columbus Franklin 43
Dayton/Fairborn Montgomery, Greene, Darke 35
Geneva Ashtabula 39
Hamilton Butler and Warren 39
Lancaster Fairfield 35
Port Clinton Ottawa 39
Sandusky Erie 43
Toledo Lucas 35
Oklahoma
Oklahoma City Oklahoma 43
Oregon
Ashland Jackson 47
Beaverton Washington 43
Bend Deschutes 43
Clackamas Clackamas 39
Crater Lake Klamath 35
Eugene Lane (except Florence) 43
Florence City limits of Florence 39
Gold Beach Curry 35
Lincoln City Lincoln 39
Portland Multnomah 43
Seaside Clatsop 39
Pennsylvania
Allentown/Easton/Bethlehem Lehigh and Northampton 35
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Chester/Radnor/Essington Delaware 39
Erie Erie 35
Gettysburg Adams 39
Harrisburg Dauphin (except Hershey) 47
Hershey City limits of Hershey 43
King of Prussia/
Fort Washington/
Warminster
Montgomery and Bucks 47
Lancaster Lancaster 43
Malvern/Frazer/Exton Chester 43
Mechanicsburg Cumberland 35
Philadelphia Philadelphia 51
Pittsburgh Allegheny 47
Reading Berks 43
Scranton Lackawanna 35
Rhode Island
East Greenwich Kent; Naval Construction Battalion Center, Davisville 43
Jamestown/Middletown/ Newport Newport 47
Providence Providence 47
South Carolina
Charleston Charleston, Berkeley, and Dorchester 43
Columbia Richland 35
Greenville Greenville 43
Hilton Head Beaufort 47
Myrtle Beach Horry 47
South Dakota
Custer Custer 35
Hot Springs Fall River 35
Rapid City Pennington 35
Tennessee
Gatlinburg/Townsend Sevier and Blount 43
Memphis Shelby 43
Nashville Davidson 47
Brentwood/Franklin Wiliamson 35
Texas
Amarillo Potter 35
Arlington/Fort Worth Tarrant 39
Austin Travis 43
College Station Brazos 39
Corpus Christi Nueces 43
Dallas City limits of Dallas and Dallas County 51
El Paso El Paso 35
Galveston Galveston 47
Grapevine City limits of Grapevine 39
Houston Montgomery, Fort Bend, Harris, and L.B. Johnson Space Center 47
Killeen Bell 35
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Laredo Webb 35
McAllen Hidalgo 39
Plano Collin 39
San Antonio Bexar 47
South Padre Island Cameron 39
Waco McLennan 35
Utah
Bullfrog San Juan 35
Park City Summit 47
Provo Utah 43
Salt Lake City Salt Lake and Tooele 39
Vermont
Burlington/St. Albans Chittenden and Franklin 39
Manchester Bennington 47
Montpelier Washington 35
White River Junction Windsor 35
Virginia
(For the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun, see District of Columbia)
Charlottesville City of Charlottesville, Albermarle 47
Lynchburg4 Campbell 43
Manassas4 City of 39
Petersburg4 City of 35
Richmond4 Chesterfield, Goochland, Henrico, and the city of Richmond 43
Roanoke4 City limits of 39
Virginia Beach4 Cities of Virginia Beach (Norfolk, Portsmouth, Chesapeake) and Suffolk4 43
Wallops Island Accomack 39
Williamsburg Jame City, cities of Williamsburg, Poguoson, Hampton, and Newport News; York 43
Wintergreen Nelson 47
Woodbridge Prince William 39
Washington
Anacortes/Camano Island/ Coupeville San Juan (except Friday Harbor), Skagit and Island 43
Bremerton Kitsap 39
Everett Snohomish (except Lynnwood) 43
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Friday Harbor4 City limits of 47
Lynnwood4 City limits of 39
Ocean Shores Grays Harbor 43
Olympia/Tumwater Thurston 43
Port Angeles4 City limits of 43
Port Townsend Jefferson 39
Seattle King 51
Sequim Clallam (except Port Angeles) 39
Spokane Spokane 43
Tacoma Pierce 35
West Virginia
Berkeley Springs Morgan 39
Charleston Kanawha 43
Martinsburg/Hedgesville Berkley 35
Morgantown Monongalia 39
Shepherdstown Jefferson 39
Wheeling Ohio 39
Wisconsin
Brookfield Waukesha 43
Green Bay Brown 39
Lake Geneva Walworth 43
Madison Dane 43
Milwaukee Milwaukee 47
Racine Racine 35
Sheboygan Sheboygan 35
Sturgeon Bay Door 39
Wisconsin Dells Columbia 43
Wyoming
Cody Park 35
Jackson Teton 47

1 The per diem locality is defined as all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.

2 Per diem localities with county definitions shall include all locations locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.

3 When military installations or government-related facilities (whether or not specifically named) are located partially within the city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the two rates that apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.

4 Denotes independent cities.

A-2.5 Special Situations - Meal Reductions

When meals are furnished at no charge or nominal fee by a federal government agency, private company, etc. at a temporary duty station, meeting, conference, or training session, the per diem will be appropriately reduced as follows.

Per Diem Rate Breakfast Lunch Dinner
High Cost
51 per day
$10 $12 $26
47 per day $9 $11 $24
High Cost
43 per day
$9 $9 $22
High Cost
39 per day
$8 $8 $20
High Cost
35 per day
$7 $7 $18
Average Cost
31 per day
$6 $6 $16
Norman, OK
31 per day
$4 $6 $13
Alaska, Hawaii, Puerto Rico,
U.S. Possessions 51 per day
$10 $12 $26
International 15% of the applicable daily rate 25% of the applicable daily rate 40% of the applicable daily rate

* * * * *

Handbook F-12, Relocation Policy

* * * * *

Appendix B Reimbursement Rates

* * * * *

I. Mileage Rates

A. Standard mileage rates

[Revise item A to read as follows:]

Vehicle Cents per mile
Privately owned automobile 37.5
Privately owned motorcycle 28.5
Privately owned airplane 99.5

B. Relocation-related advance round trip and/or en route to new duty station

[Revise the first sentence of item B to read as follows:]

The allowable rate is 37.5 cents per mile.

* * * * *

C. High cost localities

[Revise item C to read as follows:]

The following key cities and/or areas are classified as localities with above average lodging costs. The daily per diem rate applicable for each of these localities is indicated:

State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Alabama
Birmingham Jefferson and Shelby 43
Gulf Shores Baldwin 39
Huntsville Madison and Limestone 39
Montgomery Montgomery 43
Tuscaloosa Tuscaloosa 35
Arizona
Flagstaff/Kayenta All points in Coconino County not covered under Grand Canyon per diem area, Navajo 39
Grand Canyon All points in the Grand Canyon National Park and Kaibab National Forest within Coconino County 47
Phoenix and Scottsdale Maricopa 47
Tucson Pima 43
Yuma Yuma 39
Arkansas
Hot Springs Garland 35
Little Rock Pulaski 39
Denver Denver, Adams, and Arapahoe 47
Durango La Plata 43
Fort Collins Larimer (except Loveland) 39
California
Antioch/Brentwood/Lafayette/Martinez/Pleasant Hill/ Richmond/San Ramon/Walnut Creek Contra Costa County 47
Bakersfield/Delano Kern, Naval Weapons Center and Ordinace Test Station, China Lake 43
Barstow/Ontario/Victorville San Bernadino 43
Benicia/Dixon/Fairfield/ Vacaville/Vallejo Solano 47
Clearlake Lake 35
Death Valley Inyo 47
Fresno Fresno 35
Los Angeles Los Angeles, Orange, and Ventura; Edwards AFB (see Santa Monica) 51
Mammoth Lakes Mono 47
Mill Valley/San Rafael/Novato Marin 47
Modesto Stanislaus 39
Monterey Monterey 47
Napa Napa 47
Oakhurst Madera 43
Oakland Alameda 43
Palm Springs Riverside 47
Point Arena/Gualala Mendocino 43
Redding Shasta 35
Sacramento Sacramento 47
San Diego San Diego 51
San Francisco San Francisco 51
San Luis Obispo San Luis Obispo 43
San Mateo/Foster City/ Belmont San Mateo 47
Santa Barbara Santa Barbara 43
Santa Cruz Santa Cruz 47
Santa Monica City limits of Santa Monica 43
South Lake Tahoe El Dorado 47
Sunnyvale/Palo Alto/San Jose Santa Clara 51
Tahoe City Placer 47
Truckee Nevada 47
Visalia/Lemoore Tulare and Kings 43
West Sacramento Yolo 35
Yosemite National Park Mariposa 47
Colorado
Aspen Pitkin 47
Boulder/Broomfield Boulder and Broomfield 47
Colorado Springs El Paso 43
Cortez Montezuma 35
Crested Butte City limits of Crested Butte (Gunnison County) 47
Denver Denver, Adams and Arapahoe, that portion of Westminster located in Jefferson County, and Lone Tree in Douglas County 47
Durango La Plata 43
Fort Collins Larimer (except Loveland) 39
Glenwood Springs Garfield 35
Grand Junction Mesa 35
Gunnison Gunnison (except Crested Butte) 39
Lakewood Jefferson 39
Loveland City limits of Loveland 35
Montrose Montrose 39
Pueblo Pueblo 39
Silverthorne/Breckenridge Summit 43
Steamboat Springs Routt 43
Telluride San Miguel 47
Vail Eagle 47
Connecticut
Bridgeport/Danbury Fairfield 43
Cromwell/Old Saybrook Middlesex 35
Hartford Hartford 43
Lakeville/Salisbury Litchfield 43
New Haven New Haven 39
New London/Groton New London 39
Putnam/Danielson Windham 35
Storrs/Mansfield Tolland 35
Delaware
Dover Kent 39
Lewes Sussex 43
Wilmington New Castle 39
District of Columbia
Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun in Virginia; and the counties of Montgomery and Prince George's County in Maryland) (see also Maryland and Virginia) 51
Florida
Altamonte Springs Seminole 43
Bradenton Manatee 35
Cocoa Beach Brevard 39
Daytona Beach Volusia 43
Fort Lauderdale Broward 47
Fort Myers Lee 47
Fort Pierce Saint Lucie 43
Fort Walton Beach Okaloosa 43
Gainesville Alachua 39
Gulf Breeze Santa Rosa 43
Jacksonville/Mayport Naval Station/Fernadina Beach Duval, City of Jacksonville, and Nassau 39
Key West Monroe 47
Kissimmee Osceola 39
Lakeland Polk 39
Leesburg Lake 35
Miami Miami-Dade 47
Naples Collier 43
Ocala Marion 35
Orlando Orange 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Palm Beach Palm Beach (also the cities of Boca Raton, Delray Beach, Jupiter, Palm Beach Gardens, Palm Beach Shores, Singer Island, and West Palm Beach) 47
Panama City Bay 43
Pensacola Escambia 35
Punta Gorda Charlotte 39
Sarasota Sarasota 43
Sebring Highlands 35
St Augustine St Johns 43
Stuart Martin 43
Tallahassee Leon 39
Tampa/St. Petersburg Pinellas and Hillsborough 43
Vero Beach Indian River 35
Georgia
Athens Clarke 39
Atlanta/Stone Mountain/ Smyrna Fulton, DeKalb, and Cobb 43
Columbus Muscogee 39
Conyers Rockdale 39
Duluth/Norcross/ Lawrenceville Gwinnett 43
Savannah Chatham 43
Idaho
Boise Ada 43
Coeur d'Alene Kootenai 39
Ketchum Blaine (except Sun Valley) 43
McCall Valley 43
Sun Valley City limits of Sun Valley 43
Illinois
Aurora Kane (except Elgin) 35
Chicago Cook and Lake 51
Elgin City Limits of Elgin 35
Oak Brook Terrace Dupage 43
Rockford Winnebago 35
Indiana
Fort Wayne Allen 35
Indianapolis/Carmel Marion and Hamilton; Fort Benjamin Harrison 47
Lafayette Tippecanoe 35
Michigan City La Porte 39
Nashville Brown 43
South Bend St. Joseph 39
Valparaiso/Burlington Beach Porter 39
Iowa
Des Moines Polk 35
Kansas
Kansas City/Overland Park Johnson and Wyandotte 43
Wichita Sedgwick 43
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Kentucky
Covington/Hebron/Florence/ Newport Kenton, Boone, and Campbell 43
Lexington Fayette 35
Louisville Jefferson 43
Louisiana
Baton Rouge East Baton Rouge Parish 43
Lake Charles Calcasieu Parish 39
New Orleans Orleans, St. Bernard, and Jefferson Parish 47
Shreveport Caddo Parrish and Bossier Parrish 43
St. Francisville West Feliciana Parish 43
Maine
Bar Harbor Hancock 43
Kennebunk/Kittery/Sanford York 43
Portland Cumberland, Sagadahoc, and Lincoln 43
Rockport Knox 47
Maryland
(For the counties of Montgomery and Prince George's, see District of Columbia)
Aberdeen/Bel Air/Belcamp/ Edgewood Harford 43
Annapolis Anne Arundel 47
Baltimore Baltimore 47
Cambridge/St. Michaels Dorchester and Talbot 47
Columbia Howard 47
Frederick Frederick 35
Lexington Park/
Leonardtown/Lusby
St. Mary's and Calvert 39
Ocean City Worcester 47
Massachusetts
Andover Essex 43
Boston Suffolk 51
Cambridge City limits of Cambridge 51
Falmouth City limits of Falmouth 39
Hyannis Barnstable 43
Lowell/Chelmsford/Tewksbury Middlesex 39
Martha's Vineyard Dukes 47
Nantucket Nantucket 47
New Bedford City limits of New Bedford 39
Northhampton Hampshire 39
Pittsfield Berkshire 43
Plymouth Plymouth 39
Quincy Norfolk 43
Springfield Hampden 39
Taunton Bristol (except New Bedford) 35
Worcester Worcester 39
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Michigan
Ann Arbor Washtenaw 43
Benton Harbor/St. Joseph/ Stevensville Berrien 35
Charlevoix Charlevoix 43
Detroit Wayne 51
East Lansing/Lansing Ingham and Eaton 43
Frankenmuth Saginaw 35
Frankfort Benzie 35
Grand Rapids Kent 39
Holland Ottawa 39
Leland Leelanau 39
Mackinac Island Mackinac 47
Midland Midland 39
Mt. Pleasant Isabella 39
Muskegon Muskegon 35
Ontonagon/Baraga/Houghton Ontonagon/Baraga/Houghton 35
Petoskey Emmet 43
Pontiac/Auburn Hills Oakland 43
Sault Ste Marie Chippewa 39
South Haven Van Buren 39
Traverse City Grand Traverse 47
Warren Macomb 39
Minnesota
Coon Rapids/Ramsey Anoka 39
Eagan/Burnsville Dakota 39
Duluth St. Louis 43
Minneapolis/St. Paul Hennepin and Ramsey 51
Rochester Olmsted 39
Mississippi
Biloxi/Gulfport Harrison 43
Robinsonville Tunica 35
Missouri
Jefferson City Cole 35
Kansas City Jack,son, Clay, Cass, and Platte 47
Osage Beach Camden and Miller 35
Springfield Greene 35
St. Louis St. Louis and St. Charles 51
St. Robert/Fort Leonardwood Pulaski 35
Montana
Big Sky Gallatin (except West Yellowstone) 47
Polson/Kalispell Lake and Flathead 35
West Yellowstone City limits of West Yellowstone 39
Nebraska
Omaha Douglas 43
Nevada
Incline Village/Crystal Bay City limits of Incline Village and Crystal Bay 43
Las Vegas Clark County 43
Stateline Douglas 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
New Hampshire
Concord Merrimack 39
Conway Carroll 43
Durham Strafford 35
Lebanon/Lincoln/Sunapee Grafton and Sullivan 39
Laconia Belknap 39
Manchester Hillsborough 39
Portsmouth Rockingham 43
New Jersey
Atlantic City Atlantic 47
Cape May Cape May (except Ocean City) 47
Cherry Hill/Morrestown Camden and Burlington 47
Eatontown/Freehold Monmouth 43
Edison Middlesex (except Piscataway) 35
Flemington Hunterdon 39
Millville Cumberland 35
Newark Essex, Bergen, Hudson, and Passaic 47
Ocean City City limits of Ocean City (Cape May County) 43
Parsippany Morris 43
Piscataway/Belle Mead Somerset and city limits of Piscataway 43
Princeton/Trenton Mercer 47
Tom's River Ocean 43
Springfield/Cranford Union 43
New Mexico
Albuquerque Bernalillo 43
Los Alamos/Espanola Los Alamos and Rio Arriba 39
Santa Fe Santa Fe 47
New York
Albany Albany 47
The Bronx/Brooklyn/Queens/ Staton Island The boroughs of the Bronx, Brooklyn, Queens, and Richmond 47
Buffalo Erie 43
Glens Falls Warren 39
Ithaca Tompkins 39
Kingston Ulster 43
Lake Placid Essex 43
Manhattan The borough of Manhattan 51
Carle Place/Garden City/ Glen Cove/Great Neck/ Plainview/Rockville Centre/ Syosset/Uniondale/Woodbury Nassau 47
Niagara Falls Niagara 39
Nyack/Palisades Rockland 43
Owego Tioga 35
Poughkeepsie Dutchess 43
Rochester Monroe 47
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Saratoga Springs/ Schenectady Saratoga and Schenectady 43
Riverhead/Ron Kon Koma/ Melville Suffolk 43
Syracuse Onondaga 39
Tarrytown Westchester (except White Plains) 47
Waterloo/Romulus Seneca 35
West Point Orange 39
White Plains City limits of White Plains 47
North Carolina
Atlantic Beach Carteret 35
Chapel Hill Orange 43
Charlotte Mecklenburg 43
Cherokee Swain 35
Durham Durham 47
Greensboro Guilford 43
Greenville Pitt 35
Kill Devil Dare 43
New Bern/Havelock Craven 39
Raleigh Wake 43
Wilmington New Hanover 39
Winston-Salem Forsyth 43
Ohio
Akron Summit 43
Bellevue Huron 35
Cincinnati Hamilton and Clermont 51
Cleveland Cuyahoga 47
Columbus Franklin 43
Dayton/Fairborn Montgomery, Greene, Darke 35
Geneva Ashtabula 39
Hamilton Butler and Warren 39
Lancaster Fairfield 35
Port Clinton Ottawa 39
Sandusky Erie 43
Toledo Lucas 35
Oklahoma
Oklahoma City Oklahoma 43
Oregon
Ashland Jackson 47
Beaverton Washington 43
Bend Deschutes 43
Clackamas Clackamas 39
Crater Lake Klamath 35
Eugene Lane (except Florence) 43
Florence City limits of Florence 39
Gold Beach Curry 35
Lincoln City Lincoln 39
Portland Multnomah 43
Seaside Clatsop 39
Pennsylvania
Allentown/Easton/Bethlehem Lehigh and Northampton 35
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Chester/Radnor/Essington Delaware 39
Erie Erie 35
Gettysburg Adams 39
Harrisburg Dauphin (except Hershey) 47
Hershey City limits of Hershey 43
King of Prussia/
Fort Washington/
Warminster
Montgomery and Bucks 47
Lancaster Lancaster 43
Malvern/Frazer/Exton Chester 43
Mechanicsburg Cumberland 35
Philadelphia Philadelphia 51
Pittsburgh Allegheny 47
Reading Berks 43
Scranton Lackawanna 35
Rhode Island
East Greenwich Kent; Naval Construction Battalion Center, Davisville 43
Jamestown/Middletown/ Newport Newport 47
Providence Providence 47
South Carolina
Charleston Charleston, Berkeley, and Dorchester 43
Columbia Richland 35
Greenville Greenville 43
Hilton Head Beaufort 47
Myrtle Beach Horry 47
South Dakota
Custer Custer 35
Hot Springs Fall River 35
Rapid City Pennington 35
Tennessee
Gatlinburg/Townsend Sevier and Blount 43
Memphis Shelby 43
Nashville Davidson 47
Brentwood/Franklin Wiliamson 35
Texas
Amarillo Potter 35
Arlington/Fort Worth Tarrant 39
Austin Travis 43
College Station Brazos 39
Corpus Christi Nueces 43
Dallas City limits of Dallas and Dallas County 51
El Paso El Paso 35
Galveston Galveston 47
Grapevine City limits of Grapevine 39
Houston Montgomery, Fort Bend, Harris, and L.B. Johnson Space Center 47
Killeen Bell 35
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Laredo Webb 35
McAllen Hidalgo 39
Plano Collin 39
San Antonio Bexar 47
South Padre Island Cameron 39
Waco McLennan 35
Utah
Bullfrog San Juan 35
Park City Summit 47
Provo Utah 43
Salt Lake City Salt Lake and Tooele 39
Vermont
Burlington/St. Albans Chittenden and Franklin 39
Manchester Bennington 47
Montpelier Washington 35
White River Junction Windsor 35
Virginia
(For the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun, see District of Columbia)
Charlottesville City of Charlottesville, Albermarle 47
Lynchburg4 Campbell 43
Manassas4 City of 39
Petersburg4 City of 35
Richmond4 Chesterfield, Goochland, Henrico, and the city of Richmond 43
Roanoke4 City limits of 39
Virginia Beach4 Cities of Virginia Beach (Norfolk, Portsmouth, Chesapeake) and Suffolk4 43
Wallops Island Accomack 39
Williamsburg Jame City, cities of Williamsburg, Poguoson, Hampton, and Newport News; York 43
Wintergreen Nelson 47
Woodbridge Prince William 39
Washington
Anacortes/Camano Island/ Coupeville San Juan (except Friday Harbor), Skagit and Island 43
Bremerton Kitsap 39
Everett Snohomish (except Lynnwood) 43
State and Key City1 County and/or Other Defined Location2,3 Rate ($)
Friday Harbor4 City limits of 47
Lynnwood4 City limits of 39
Ocean Shores Grays Harbor 43
Olympia/Tumwater Thurston 43
Port Angeles4 City limits of 43
Port Townsend Jefferson 39
Seattle King 51
Sequim Clallam (except Port Angeles) 39
Spokane Spokane 43
Tacoma Pierce 35
West Virginia
Berkeley Springs Morgan 39
Charleston Kanawha 43
Martinsburg/Hedgesville Berkley 35
Morgantown Monongalia 39
Shepherdstown Jefferson 39
Wheeling Ohio 39
Wisconsin
Brookfield Waukesha 43
Green Bay Brown 39
Lake Geneva Walworth 43
Madison Dane 43
Milwaukee Milwaukee 47
Racine Racine 35
Sheboygan Sheboygan 35
Sturgeon Bay Door 39
Wisconsin Dells Columbia 43
Wyoming
Cody Park 35
Jackson Teton 47

1 The per diem locality is defined as all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.

2 Per diem localities with county definitions shall include all locations locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.

3 When military installations or government-related facilities (whether or not specifically named) are located partially within the city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the two rates that apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.

4 Denotes independent cities.

- National Accounting,
Finance, 9-30-04

Save on business supplies and products. Go to usps.com/ebay for the 'Deal of the Week.'


Information Technology

HANDBOOK REVISION

Handbook AS-885, usps.com Development Process and Standards

Effective September 30, 2004, Section 5-5.7 of Handbook AS-885, usps.com Development Process and Standards, is revised to provide Postal ServiceTM requirements on the use of exit pages related to usps.com.

We will incorporate this revision into the next printed version of the handbook and into the online version of Handbook AS-885, which is available on the Postal Service PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, click on PolicyNet.

• Click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

Handbook AS-885, usps.com Development Process and Standards

* * * * *

5 Phase III - Application and Technical Development

* * * * *

5.5 Development Standards

* * * * *

5-5.7 Exit Page Requirements

[Revise 5-5.7 to read as follows:]

Any link on usps.com that takes users out of the postal-controlled computing environment must display an exit page as required by this section (see Exhibit 5-5.7).

Exhibit 5-5.7 Exit Page Requirements

The Receiving Site Further Defined As Requires
Is substantially different from usps.com Any Web page linked from usps.com that a reasonable person would determine possesses a substantially different look and feel, and that has a distinct URL separate and apart from the domain of usps.com. No exit page.
Is in compliance with the Postal Service (IT) security and Privacy Policy or usps.com Any Web page linked from usps.com that abides by the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com No exit page.
Is similar to usps.com Any web page linked from usps.com that might create a likelihood of confusion so that a person could reasonably believe that the site is under the operation and control of usps.com and/or operated in compliance with the policies of USPS. Examples of such confusion include, but are not limited to, sites that display the USPS logo or a deceptively similar logo, or where the URL and/or the look and feel of the pages are similar to that of usps.com. An exit page with a reasonable means to return to usps.com,

unless

such web page has adopted the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook.

Note: See exit page content.

5-5.7.1 When Exit Pages Are Required

Any Web page linked from usps.com that is likely to lead people to believe, erroneously, that the site is under the operation and control of usps.com and/or operated in compliance with the policies of the Postal Service, must have an exit page unless it has adopted the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook. Examples of such confusion include, but are not limited to, sites that display the USPS logo or a similar logo, or where the URL and/or the look and feel of the pages are similar to that of usps.com. In such cases, the exit page must provide the user with a reasonable means to return to usps.com.

All exit pages required by this section must contain the following language, unless otherwise approved by the Law Department:

You Are Now Leaving USPS.com. Once you leave you will fall under the policies and procedures of the http:[insert top-level web address] Web site. Thanks for visiting. Please come again soon.

5-5.7.2 When Exit Pages Are Not Required

If a receiving site is substantially different from usps.com:

Any Web page linked from usps.com that a reasonable person would determine possesses a substantially different look and feel, and that has a distinct URL separate and apart from the domain of usps.com, does not require an exit page.

If a site is in compliance with Postal Service (IT) security and privacy policies or terms of use of usps.com:

Any Web page linked from usps.com that abides by the Postal Service (IT) security requirements, Privacy Policy, and Terms of Use of usps.com pursuant to Section 2 of this handbook does not require an exit page.

* * * * *

- Corporate Information Security Office,
Vice President/Chief Technology Officer, 9-30-04

HANDBOOK REVISION

Handbook AS-805, Information Security

Effective September 30, 2004, chapters 12 and 13 and Appendix A of Handbook AS-805, Information Security, are revised as shown below.

We will incorporate these revisions into the next printed version of this handbook and into the online version, which is available on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, click on PolicyNet.

• Click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

Chapter 12, Business Continuance Management (BCM), establishes Postal Service BCM requirements. BCM applies to all Postal Service information and resources and facilities designated as major information technology sites. It is designed to minimize risk to and provide cost-effective protection for our corporate assets and to support continuity of business operations and recovery of information technology applications, resources, and services. BCM is not limited to information technology operations or functions.

Chapter 13, Incident Management, provides requirements related to information security incidents that threaten the integrity, availability, or confidentiality of Postal Service information resources.

Appendix A, Consolidated Roles and Responsibilities, is updated to reflect responsibilities related to the above referenced revisions.

The Glossary and Acronyms portions of Handbook AS-805, which relate to all information security related documents, are being updated and will be published on the IT Web site only under Corporate Information Security.

Handbook AS-805, Information Security

* * * * *

[Revise the title and text of chapter 12 to read as follows:]

12 Business Continuance Management

12-1 Policy

The Postal Service, in continuing to meet its business continuity and contingency planning commitments, protect its personnel and assets, and reduce the likelihood and impact of a disruption to essential business functions for both itself and its customers, must implement the Business Continuance Management (BCM) program. BCM is a Postal Service program designed to minimize risk to and provide cost-effective protection for Postal Service assets and to support continuity of business operations and recovery of information technology applications, resources, and services.

12-1.1 Scope

BCM applies to Postal Service information resources and facilities designated by the vice president, Chief Technology Officer (VP/CTO), as major information technology (IT) sites. BCM is not limited to information technology operations or functions.

12-1.2 What BCM Comprises

BCM comprises Business Continuity Planning (BCP), as described in section 12-4, and Disaster Recovery Planning (DRP), as described in section 12-5 of this handbook.

Note: Federal agencies and the Postal Service are required to establish and maintain a viable Continuity of Operations Plan (COOP) capability to ensure that essential functions will still be performed during any emergency or situation that might interrupt normal business functions. COOP identifies essential business functions and consists of plans and procedures, alternate facilities, and alternate interoperable communications and data support systems reinforced by comprehensive training, orientation, and exercise programs.

12-2 Roles and Responsibilities

Specific Postal Service roles and responsibilities for BCM are defined in the sections below and are depicted in Exhibit 12.2.

12-2.1 Chief Inspector

The chief inspector is responsible for the physical protection of Postal Service facilities, assets, and personnel and for the information security program currently delegated to the VP/CTO.

Note: The Inspection Service has the autonomy to manage its own network and information technology infrastructure.

12-2.2 Vice President, Emergency Preparedness

The vice president, Emergency Preparedness, is responsible for the following:

a. Developing, implementing, and coordinating emergency preparedness plans to protect Postal Service employees, customers, operations, and the mail during disasters and national emergencies.

b. Functioning as the Postal Service emergency response coordinator.

12-2.3 Vice President, Chief Technology Officer

The VP/CTO is responsible for the following

a. Identifying Postal Service facilities to be designated as major IT sites.

b. Developing a BCM program for the Postal Service. This responsibility for the BCM program has been delegated to the manager, Corporate Information Security Office.

12-2.4 Manager, Corporate Information Security Office

The manager, Corporate Information Security Office, has delegated the responsibility for defining, planning, developing, implementing, managing, testing, exercising, and monitoring for compliance of a sustainable information technology BCM program for the Postal Service to the manager, BCM.

12-2.5 Manager, Business Continuance Management

The manager, BCM, is responsible for the following:

a. Defining, planning, developing, implementing, managing, testing, exercising, and monitoring for compliance of a sustainable BCM program for the Postal Service.

b. Ensuring that appropriate business continuity plans (which includes the incident management team, facility recovery, and workgroup recovery) are developed, tested, and exercised for business functions and information technology services.

c. Ensuring appropriate application disaster recovery plans (ADRPs) are developed and tested for all critical and business-controlled criticality information resources that support critical business functions and services.

d. Developing and implementing lines of communication to the CTO organization, executive sponsors, and business units, and providing consulting services concerning matters of BCM.

e. Providing BCM awareness and training for Postal Service personnel.

f. Ensuring compliance with BCM and information security policies.

g. Providing disaster recovery (DR) services and processes that enhance the ability of the Postal Service to reduce interruptions to IT services at major IT sites.

12-2.6 Managers of Major Information Technology Sites

Managers of major IT sites are responsible for the following:

a. Functioning as the Incident Management Team (IMT) leader for their respective facilities.

b. Identifying and training key technical personnel to provide support for the BCP and the DRP for their respective facilities and information resources housed in their facilities and at the alternate DR facilities.

12-2.7 Manager, Telecommunications Services

The manager, Telecommunications Services, is responsible for the following:

a. Ensuring that recovery plans and sufficient capacity are in place for the recovery of the telecommunications infrastructure for the IT-supported Postal Service sites.

b. Identifying and training key technical personnel to provide support in the BCP and the DRP for information resources housed in IT-supported Postal Service sites.

12-2.8 Managers of Development Centers

Managers of development centers are responsible for the following:

a. Providing support services to the executive sponsor through the appropriate portfolio manager for all matters relating to BCM.

b. Ensuring the development of ADRPs for applications developed at their respective sites or applications developed under their governance and ensuring that those ADRPs are tested in accordance with their application's designated criticality.

c. Identifying and training key technical personnel to provide support in the exercise or testing of BCP plans for their respective facilities and ADRPs for applications developed at their sites, applications developed under their governance, and applications housed at their sites or alternate site facilities.

d. Identifying and training alternate technical personnel to support critical and business-controlled criticality applications in case of disaster.

12-2.9 Information Systems Security Officers

Information systems security officers (ISSOs) are responsible for the following:

a. Conducting a business impact assessment (BIA) on each information resource.

b. Ensuring that the sensitivity and criticality designations and recovery time objectives (RTOs) are properly recorded in the Enterprise Information Repository (EIR).

12-2.10 Portfolio Managers

Portfolio managers are responsible for the following:

a. Providing coordination and support to executive sponsors for all matters relating to DR processes, e.g., coordination and support for DR costing models.

b. Functioning as the liaison between executive sponsors and DR service providers in planning and executing DR requirements.

12-2.11 Executive Sponsors

Executive sponsors are responsible for the following:

a. Identifying essential business functions that support the mission of the Postal Service and determining the applications that are required to support these essential business functions.

b. Ensuring the implementation of appropriate backup and backup verification of applications.

c. Funding application recovery (including, but not limited to, hardware/software licenses required, ADRP development, testing, and maintenance) for applications.

12-2.12 All Managers

Managers at all levels are responsible for the following:

a. Ensuring the development, exercise, and maintenance of all BCP plans and ensuring that those plans are exercised yearly.

b. Planning for the resumption of normal business functions when notified that their facility can be safely occupied again.

c. Complying with emergency preparedness policies and processes.

d. Participating in BCM awareness and training activities, testing, and exercises.

e. Ensuring that their personnel participate in BCM awareness and training activities, testing, and exercising.

f. Providing the funding, people (e.g., site facility recovery team manager, application testers), and time necessary to develop, exercise, and maintain the BCP and DRP plans.

g. Ensuring the development, testing, and maintenance of all ADRPs and ensuring that those plans are tested as designated by their criticality.

h. Ensuring that information resources under their control are available and that appropriate backups are maintained.

i. Ensuring that operational workarounds for essential components of information resources under their control are developed, tested, and maintained for use in the event the RTO cannot be met.

Activity Executive Sponsors Portfolio Managers All Managers Managers of Major Information Technology Sites Mangers of Development Centers ISSOs BCM Manager
Develop, maintain, and exercise IMT plans blank blank blank X/F blank blank C
Develop, maintain, and exercise FRPs blank blank blank X/F blank blank C
Develop, maintain, and exercise WRPs blank blank blank X/F blank blank C
Develop, maintain, and test ADRPs X/F L blank C C blank X
Certify ADRP testing X/F L blank blank X blank X
Backup applications X/F L blank X X blank C
Backup information resources other than applications blank blank X/F blank blank blank C
Develop & maintain operational workarounds (where necessary) X/F L blank blank blank blank C
Develop, maintain, and exercise COOP plans blank blank X/F blank blank blank C
Ensure EIR is updated with application criticality & RTO blank blank blank blank C X C
X = Responsible for accomplishment
F = Responsible for funding
L = Liaison and coordinating support as required
C = Consulting support as required

Exhibit 12.2 Business Continuance Management Responsibilitries

12-3 Business Continuance Management

The BCM processes include, but are not limited to, the following:

a. Business continuity planning.

b. Disaster recovery planning.

c. Relationship of criticality and RTO.

d. Recovery testing for IT facilities.

e. Backup of information resources.

f. Operational workarounds.

12-4 Business Continuity Planning

BCP ensures a comprehensive business recovery strategy for Postal Service information technology sites through the development, implementation, exercising, and maintenance of emergency response and business continuity plans. BCP is implemented for business units, business functions, and facilities.

12-4.1 Scope

Postal Service facilities designated by the VP/CTO as major information technology sites must implement a comprehensive business recovery strategy consisting of three major components: an Incident Management Team (IMT) plan, a facility recovery plan (FRP), and a workgroup recovery plan (WRP) for business units housed at the site.

12-4.2 Business Continuity Planning Software

The Postal Service uses a BCP Web-based planning tool for developing recovery plans and providing a central recovery plan repository. The designated Postal Service BCP software will be used to develop and maintain IMT plans, FRPs, and WRPs.

12-4.3 Business Continuity Plan Requirements

All business continuity plans (IMT Plan, FRP, and WRP), whether for natural disasters, man-made hazards, or work stoppages, must do the following:

a. Define essential business functions to be performed if operations are partially or completely shut down.

b. Contain personnel contact information and incident notification procedures.

c. Be maintained in the designated plan repository. (A hard copy must be stored at an accessible off-site location or in a fireproof container.)

d. Be protected as restricted information. (This requirement applies to all copies.)

e. Provide plan access to all individuals who have a need to know.

f. Be reviewed and updated as necessary at least every 6 months.

g. Be exercised yearly. The goal of the yearly exercise should be to test both the accuracy and completeness of the documentation as well as the reasonableness of the plan.

h. Be revised in response to the Lessons Learned Report issued following an exercise.

12-4.4 Business Continuity Plans

12-4.4.1 Incident Management Team Plan

An IMT plan must be developed for all Postal Service facilities designated by the VP/CTO as major information technology sites. The plan directs the management of the crisis.

The IMT plan designates an alternate site for the relocation of IMT members. From this location, the IMT will direct all emergency management functions during and following the emergency event. This site is not intended to function as an alternate facility for the restoration of critical business functions or as a site to restore information processing for essential business functions.

The designated alternate site is used primarily for evaluation and containment at the affected facility, although it may later serve as the facility from which restoration coordination activities are conducted.

12-4.4.2 Facility Recovery Plan

An FRP must be developed for Postal Service facilities designated by the VP/CTO as major information technology sites. The FRPs ensure that facility damage is appropriately assessed and repaired and that the resumption of business functions occurs safely.

An FRP describes the process of restoring a facility to a condition in which it meets appropriate personnel, business unit, and safety requirements and makes the facility ready to support business functions and programmatic activities. The FRP does not describe or authorize the resumption of business functions or programmatic activities that are to be conducted within the facility.

Each FRP must contain procedures for prioritizing the order of facility recovery, conducting safety reconnaissance, performing condition assessments, completing recovery operations, and determining facility readiness for reoccupancy.

12-4.4.3 Workgroup Recovery Plan

WRPs must be developed for essential business functions housed in facilities designated by the VP/CTO as major IT facilities. WRPs define emergency procedures and the minimum acceptable recovery criteria, including hardware, software, and workspace for business units in the facility.

WRPs ensure the performance of essential business functions during any emergency or business interruption. Individual workgroup plans determine where and how business unit functions will be performed during the business interruption.

The plan must address the resumption of business functions or programmatic activities that are to be conducted by the business unit.

12-5 Disaster Recovery Planning

The DRP for Postal Service information technology operations and applications ensures that the Postal Service will be able to maintain or quickly resume essential information technology functions in the event of an unplanned interruption to normal business processes. DRP provides a comprehensive disaster recovery strategy through the development, implementation, testing, and maintenance of DR solutions and plans.

(Article continued )