Employees

ELM REVISION

National Days of Observance

Effective March 31, 2005, Employee and Labor Relations Manual (ELM) 519.4, National Days of Observance, is added to provide guidance for any national day of observance that the postmaster general declares subsequent to the declaration of a national day of observance by Executive Order of the president of the United States. Subsequent sections are renumbered.

We will incorporate this revision into the next printed version of the ELM and also into the online version available on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Click on Manuals.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

It is also available on the Postal Service Internet:

• Go to www.usps.com.

• Click on About USPS & News, then Forms & Publications, then Postal Periodicals and Publications, and then Manuals.

Employee and Labor Relations Manual (ELM)

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5 Employee Benefits

510 Leave

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519 Administrative Leave

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[Renumber current 519.4 through 519.6 as new 519.5 through 519.7. Add new 519.4 to read as follows::]

519.4 National Day of Observance

519.41 General

In the event that the postmaster general or designee determines that the Postal Service will participate in a national day of observance (for example, National Day of Mourning) subsequent to the declaration of a national day of observance by Executive Order of the President of the United States, administrative leave is granted to employees.

The policy shown below applies to executive and administrative schedule (EAS) employees, Postal Career Executive Service (PCES) employees, and other employees not covered by union agreements concerning national days of observance and is consistent with the agreements developed for that purpose. Employees in the following unions should refer to the memorandums of agreement or understanding between the Postal Service and their unions regarding regulations for national days of observance:

a. American Postal Workers Union, AFL-CIO.

b. National Association of Letter Carriers, AFL-CIO.

c. National Postal Mail Handlers Union, AFL-CIO.

d. National Rural Letter Carriers' Association.

e. Fraternal Order of Police, National Labor Council, USPS No. 2.

519.42 Leave Granted

519.421 Full-Time Employees

Full-time employees whose basic work week includes the national day of observance are granted administrative leave as follows:

a. Those with the national day of observance as a scheduled workday:

(1) If not directed to report for work, are granted administrative leave for that day.

(2) If directed to report for work, are granted a day of administrative leave at a future date, for the number of hours equal to their regular workday.

b. Those with the national day of observance as a nonscheduled (relief) workday:

(1) If not directed to report for work, are granted a day of administrative leave at a future date, for the number of hours equal to their regular workday.

(2) If directed to report for work, are granted overtime pay, if eligible, plus a day of administrative leave at a future date, for the number of hours worked, up to the number of hours equal to their regular workday.

519.422 Part-Time Regular Employees

Part-time regular employees whose basic workweek includes the national day of observance are granted administrative leave as follows:

a. Those with the national day of observance as a scheduled workday:

(1) If not directed to report for work, are granted administrative leave for that day, for the number of hours scheduled to work.

(2) If directed to report for work, are granted a day of administrative leave at a future date, for the number of hours scheduled to work on the national day of observance.

b. Those with the national day of observance as a nonscheduled (relief) workday:

(1) If not directed to report for work, are granted a day of administrative leave at a future date, equal to the average number of daily paid hours in their schedule for the service week previous to the service week in which the national day of observance occurs, up to 8 hours.

(2) If directed to report for work, receive straight time pay (or overtime pay if appropriate), plus administrative leave at a future date for the number of hours worked on the national day of observance, up to 8 hours.

519.423 Part-Time Flexible Employees

Part-time flexible employees are granted administrative leave for the national day of observance as follows:

a. Those directed to report for work are granted a day of administrative leave at a future date, for up to 8 hours.

b. Those not directed to report for work are granted a day of administrative leave at a future date, equal to the average number of daily paid hours during the service week previous to the service week in which the national day of observance occurs, up to 8 hours.

519.424 Transitional Employees

Transitional employees receive pay only for actual workhours performed on the national day of observance. They are not granted administrative leave.

519.425 Employees on Paid Leave

Employees on paid leave on the national day of observance receive administrative leave on that day in lieu of requested leave for up to the number of hours equal to the employee's regular workday. (See 519.423(b) for part-time flexible employees.)

519.426 Employees on Continuation of Pay, Office of Workers' Compensation Programs Pay, and Leave Without Pay

Employees on continuation of pay (COP) and employees on leave without pay (LWOP) not associated with Office of Workers' Compensation Programs (OWCP) on the national day of observance are granted a day of administrative leave for up to 8 hours.

Employees working part days on the national day of observance as a result of an injury on duty (IOD) receive administrative leave equal to the hours normally worked.

Employees not working as a result of an IOD and employees on OWCP pay on the national day of observance are not granted administrative leave.

519.427 Employees Absent Without Leave, Suspended, or Pending Removal

Employees absent without leave (AWOL), suspended, or pending removal on the national day of observance are not granted administrative leave.

Note: An employee returned to duty and made whole for a period of AWOL, suspension, or removal may be eligible for administrative leave for the national day of observance consistent with the rules of the provision of ELM 519.4 for that employee's group if the period of suspension or removal for which the employee is considered to have been made whole includes that day.

519.428 Individuals Not Eligible for Administrative Leave

Individuals not eligible for administrative leave include the following:

a. Postmaster relief employees.

b. Rural carrier relief employees.

c. Substitute rural carrier employees and rural carrier associate employees who are not in leave-earning positions.

d. Temporary employees.

e. Noncareer officer-in-charge employees.

f. Contractors.

519.43 Leave Taken at a Future Date

Administrative leave to be taken at a future date:

a. Must be granted and used within 6 months of the national day of observance or by the end of the fiscal year, whichever is later.

Note: Administrative leave is not granted to an employee who is on extended leave for the entire period between the day of observance and 6 months from that date, or between the day of observance and the end of the fiscal year, whichever is later.

b. Must be taken all at one time.

c. May, at the employee's option, be substituted for previously scheduled but not used annual leave.

d. Should be requested by using the same procedures that govern the request and approval of annual leave consistent with ELM 512.41 and ELM 512.42.

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- Compensation,
Employee Resource Management, 3-31-05

PUBLICATION 108 REVISION

Threat Assessment Team Core Member Responsibilities

Publication 108, Threat Assessment Team Guide, section 3-1.2 has been revised to comply with a request of the Office of Inspector General to add instances when Threat Assessment Team (TAT) members should contact Postal Inspectors.

We have incorporated this revision into the online version of Publication 108, available on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Click on PUBs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

We will also incorporate this revision into the next printed version of Publication 108.

Publication 108, Threat Assessment Team Guide

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3 Establishing a Threat Assessment Team

3-1 Threat Assessment Team Composition

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3-1.2 Core Member Responsibilities

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[Add this note at the end of part 3-1.2:]

Note: TAT members should contact Postal Inspectors in the following situations:

• Emergent situations that pose a risk to employees.

• Physical assaults and credible threats.

• Assessment of threats.

• Risk abatement.

• Notification of team meetings.

• Notification of team training.

This list is not all-inclusive and should not supersede any local guidelines established by Postal Service managers and the Postal Inspection Service.

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- EAP/Workplace Environment Improvement,
Employee Resource Management, 3-31-05

(Employees continued)