Supply Management

Update to MLB CO-03-006, Preventive Elevator/Escalator Maintenance

The mandatory Master Ordering Agreements (MOAs) for preventive elevator/escalator maintenance services have been in effect since 2003 and are successful in standardizing service requirements and providers, as well as documenting savings well in excess of $1 million.

When purchasing preventive maintenance services exceeding $2,500 per year, you must include the applicable wage determination issued by the Department of Labor. This will ensure compliance with the Service Contract Act of 1965. Managers who are currently obtaining preventive maintenance services by using a credit card or local supplier contract must submit an eBuy requisition for a contract per instructions published in the Material Logistics Bulletin (MLB) CO-03-006.

The MOA Statement of Work includes all costs for callback services, except for misuse of equipment. The MOA Statement of Work also includes the cost of providing assistance for inspections performed by the Postal ServiceTM elevator inspectors. Included in the monthly rate for preventive maintenance are replacement parts of a routine nature. A side benefit is that minor repairs, up to a value of $10,000, may be charged against an existing preventive maintenance contract.

Requisitions must be created in eBuy with "Route Req to Supply Mgt" as the purchasing method and the Environment and MRO CMC as the "After Approval Route Requisition" option. For instructions on creating an eBuy requisition, go to http://blue.usps.gov/purchase/ereq_ page.htm. To access the MLB, go to http://blue.usps.gov/purchase/operations/ops_mlb2003.htm.

- SCM Strategies,
Supply Management, 5-26-05

CORRECTION

Envelope EP51 Ordering Information

The description of envelope EP51 that appeared in Postal Bulletin 22142 (11-25-04, page 85) is incorrect. The description states that it is a brown envelope, but it is white. The correct ordering information is given below with the correction shown in bold.

- National Materials Customer Service, Supply Management,
5-26-05

New Purchasing Regulations

Effective May 19, 2005, new purchasing regulations are in place for the Postal ServiceTM. The new regulations are contained in 39 CFR part 601. In addition, new Interim Internal Purchasing Guidelines are available at http:// www.usps.com/cpim/manuals/pm/pm.htm-. The Interim Internal Purchasing Guidelines provide internal guidance to Postal Service contracting officers and do not have the force and effect of law. They will be replaced by a set of new Supplying Principles and Practices that are currently being developed.

The new regulations and the Interim Internal Purchasing Guidelines replace all issues of earlier Postal Service regulations, including Purchasing Manual issues 1 through 3, and all purchasing directives prior to the Purchasing Manual. The new regulations and guidelines will apply to solicitations issued on or after May 19, 2005.

- SCM Strategies,
Supply Management, 5-26-05

Barclay Named New Postal Service Supplier Ombudsman

Juanda Barclay of Supply Management has been selected to serve as the U.S. Postal Service's® supplier ombudsman. A major element in the Postal Service's new purchasing regulations, the supplier ombudsman will address and resolve business disagreements between the supplier, the Postal ServiceTM contracting officer, and appropriate management. Craig Partridge, also of Supply Management, has been named as Barclay's alternate.

The new business disagreement procedures apply to all business disagreements between a supplier and the Postal Service except those arising under the Contract Disputes Act or having to do with supplier debarment, suspension, or ineligibility.

Barclay is manager of the Supply Management Infrastructure organization, with responsibility for the Postal Service's supplying policies and Supply Management's training and development, process review, and data integrity. She joined the Postal Service in 1989 after holding various purchasing positions in the Department of the Navy and the General Services Administration.

Partridge is manager of Supply Management's Supply Chain Management Strategies organization with responsibility for aligning Supply Management's strategic initiatives with the Postal Service's Transformation Plan. He joined the Postal Service in 1997.

- SCM Strategies,
Supply Management, 5-26-05

USPS Online Real Estate Auction - DoveBid

The Postal Service'sTM Supply Management Investment Recovery Team is partnering with Realty Asset Management to auction two parcels of commercial real estate and vacant land located in North Carolina and Michigan.

The auction will be held online at www.dovebid.com/public/default.asp?exchangeid=1418 on June 8, 2005, with bidding beginning at 9:00 A.M. and ending at 6:00 P.M. EDT. For additional information, contact DoveBid's Chicago office at 847-597-4400.

Please post the auction notification on page 5 of this Postal Bulletin only on your community bulletin board until the close of business on June 8.

- SCM Strategies,
Supply Management, 5-26-05