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ELM REVISION
Changes in Processing Dues Withholding
Effective June 9, 2005, Employee and Labor Relations
Manual (ELM) 922, Dues Collection Schedule, 924.421, Postmasters,
and 925.122, Special Circumstances, are revised to reflect a change in
how dues withholding is processed. On November 1, 2004, the National Association
of Postmasters of the United States (NAPUS) began processing SF 1187,
Request for Voluntary Allotment of Compensation for Payment of Employee
Organization Dues, and PS Form 1188, Cancellation of Organization
Dues from Payroll Withholdings. Personnel offices no longer process
SF 1187 or PS Form 1188 for Union Code P (NAPUS). Distributed Data Entry
and Distributed Reporting (DDE/DR) no longer allows personnel staff access
to add or cancel dues for Union Code P.
Payroll Accounting, Finance, has notified personnel
offices of this change. NAPUS has advised its members and has revised
SF 1187 to reflect the changes in processing cancellation of dues withholding
requests.
Additional conforming revisions as summarized below
reflect current practices relevant to dues withholding.
We will incorporate these revisions into the next
printed version of the ELM and also into the online update, available
on the Postal ServiceTM PolicyNet Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the
left-hand column, click on References.
• Under "References" in the right-hand
column, under "Policies," click on PolicyNet.
• Click on Manuals.
(The direct URL for the Postal Service PolicyNet
Web site is http://blue.usps.gov/cpim.)
It is also available on the Postal Service Internet:
• Go to www.usps.com.
• Click on About USPS & News,
then Forms & Publications, then Postal Periodicals and
Publications, and then Manuals.
Summary of Changes
922, Dues Collection Schedule,
is revised to reflect monthly dues withholding for the National Alliance
of Postal Employees and to correct the description of the processing of
monthly dues withholding.
924.212, Exception,
is revised to allow for dues withholding for postmaster leave replacements
and some nonbargaining temporary employees.
924.421, Postmasters,
is revised to show changes in the process for submitting a completed SF
1187 by NAPUS.
925.122, Special Circumstances,
is revised to provide an exception to the process for canceling dues withholding.
Exhibit 925.1, PS Form 1188, Cancellation
of Organization Dues From Payroll Withholding (page 1 only),
is revised in title and content to replace page 1 of the October 1996
version of PS Form 1188 with the current July 2002 version.
Employee and Labor Relations Manual (ELM)
* * * * *
9 Labor Relations
* * * * *
920 Dues Withholding for Employee
Organizations
* * * * *
922 Dues Collection Schedule
[Revise the text of 922 to read as follows:]
Dues for the National Association of Postmasters
of the United States (NAPUS), the National League of Postmasters (the
League), and the National Alliance of Postal Employees are deducted in
the pay period that includes the first day in a calendar month and are
reflected in the salary check for that pay period. Dues for all other
labor organizations and for the National Association of Postal Supervisors
(NAPS) are withheld each pay period.
* * * * *
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924 Authorization for Dues
Withholding
* * * * *
924.2 Employee Eligibility
924.21 Employment Status Requirement
* * * * *
924.212 Exception
[Revise the text of 924.212 to read as follows:]
Because of the intermittent nature of their employment,
casual and most nonbargaining temporary employees are excluded from this
policy.
* * * * *
924.4 Submission of Completed
Authorization Form
* * * * *
924.42 Exceptions
924.421 Postmasters
[Revise the text of 924.421 to read as follows:]
The National League of Postmasters (the League)
may submit the original SF 1187 through regular payroll channels to the
servicing DDE/DR site. The National Association of Postmasters of the
United States (NAPUS) processes the SF 1187 for its members to initiate
dues withholding.
* * * * *
925 Cancellation of Dues Withholding
Authorization
925.1 Voluntary Cancellations
* * * * *
925.12 When Employees Can Cancel
* * * * *
925.122 Special Circumstances
Special circumstances that alter the conditions
for canceling dues withholding are as follows:
[Revise text of 925.122a to read as follows:]
a. Employees who enrolled in any organization
before July 1, 1971, or who are members of supervisory or managerial organizations
designated by Codes N, P, or S, may submit their cancellation notice at
any time, but it is not processed until the first full pay period following
March 1 or September 1, whichever occurs first after receipt of the form.
These employees submit PS Form 1188 to the installation head, who forwards
the form to the servicing DDE/DR site, except as noted in 925.122f (see
Exhibit 925.1).
* * * * *
[Add new 925.122f to read as follows:]
f. NAPUS processes PS Form 1188 for
its members to cancel dues withholding.
Exhibit 925.1
[Revise the title and content of Exhibit 925.1
to reflect the current July 2002 version of PS Form 1188, as shown on
page 4.]
* * * * *
- Labor Relations Policy Administration,
Labor Relations, 6-9-05
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SAFETY TALK
Schools Are Out - Defensive Driving Is No
Accident
A defensive driver is one who commits no driving
errors and makes allowances for the lack of skill or improper practices
of others. A defensive driver compensates for unusual weather, road, and
traffic conditions and isn't tricked by others' failure to do so. Alert
to accident-inducing situations, a defensive driver recognizes in advance
the need for preventive action and knows when it is necessary to slow
down, stop, or yield right-of-way to avoid an accident.
School bells are now silent and once again millions
of youngsters will be in the neighborhoods during the time we deliver
mail. As Postal ServiceTM drivers, you must expect more unwary young pedestrians
wandering into roadways or darting from between cars or hidden places.
This is a true test of anyone's defensive driving skills!
In spite of all the training children receive at
school, and in spite of parental instruction and admonition, some children
do play in the street. Most dangerous, perhaps, are those who play merely
near the street, leaping out suddenly after a ball or chasing
a dog.
We are all familiar with the necessity of caution
near playgrounds, but we should take care also while driving in residential
areas or anywhere else. Remember the following things:
• Whenever you see a ball rolling in the street,
you are likely to see a child following it. Slow down and prepare to stop
quickly.
• When the ice cream vendor starts into the
neighborhood, watch for children coming from all directions.
• Pay attention to the lone child walking along
the street. You are much more likely to overlook a single youngster than
several together.
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• Children and others on roller skates, skateboards,
or roller blades can roll into the street. They require your extreme alertness.
• Bicyclists, especially young or novice riders,
should be watched carefully and provided plenty of room.
• Never back up to redeliver a missed box when
mail is out of sequence. Get out of the vehicle, secure it properly, and
walk back if you can do so safely.
• Never give mail to children from the vehicle.
If children approach the vehicle, get out of the vehicle and ask them
to move away. Double-check around the entire vehicle before proceeding.
Be Alert So That Children Don't Get Hurt
And while we're on the subject, this is a good time
to talk about pedestrians in general. Here's a fact every driver and pedestrian
should know - while less than three out of every one hundred accidents
involve a pedestrian, approximately three out of every ten fatalities
are pedestrians. In other words, the severity ratio of these accidents
is ten times the frequency ratio. This emphasizes the pedestrian's disadvantage
when matched against a moving mass of steel.
I urge all of you to be extra cautious now that
school is closed. Let's protect our most precious commodity - our children.
Drive defensively at all times and remember that you represent the Postal
Service when you get behind the wheel.
Note: The purpose of this safety talk is
to generate child safety awareness with Postal Service drivers.
- Safety Performance Management,
Employee Resource Management, 6-9-05
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