Link to contents



Official Holiday Closing Signs

The tear-out holiday closing signs previously published in the Postal Bulletin have been discontinued. Post OfficesTM, stations, and branches must display the official holiday closing signs that are included with the rest of the promotional point-of-purchase (POP) materials provided in the POP kit pack sent to each office every retail drive period. These signs depict all the holidays and dates that offices will be closed during the current drive period and are designed to be displayed on the exterior lobby entrance door of the facility.

The holiday closing signs are just one of a number of in-store elements that Retail Marketing produces and disseminates in order to communicate consistently with customers in Postal ServiceTM lobbies. The copy on these materials is crafted to provide customers with important information about postal products and services, alternate access, and customer convenience.

Signs that remain on display for long periods of time are referred to as Continuity POP elements. Those that change out with the retail drive period (a 2- to 4-month time frame dedicated to promote particular products and services) are called Promotional POP elements. Each Promotional element features an "up/down" symbol in the lower right-hand corner to convey when it's to be displayed.



To meet local messaging needs, additional corporate- approved signage can be created via an application called MessageMaker 2 (MM2). MM2 houses approved art and copy for postcards and signage to support local promotions, communicate extended hours, announce grand openings, and more. Many of the items can be customized to reflect local hours and locations. Contact your district retail manager for more details and to order elements. To view the various elements available on MM2, go to; click on Field Advertising under 1 Media.

Please help accomplish the Postal Service's mission of standardizing the appearance of our retail lobbies by getting the right message in the right place at the right time. For more information on the proper display of POP elements, see the planograms included in the POP kits or go to the Retail intranet Web site at marketing/retail/howtouse.htm. To replace or order additional POP signage, call the Retail Merchandise and Point-of-Purchase Center (RMPC) at 800-711-0428. Follow the voice prompts to "In-Store POP Signage", then "Continuity POP" or "Promotional POP" as appropriate.

— Retail In-Store Programs,
Delivery and Retail, 6-23-05


Media Mail Stampers

In April 2005, revised retail acceptance procedures were implemented for Media Mail® service. As part of these procedures, two new stampers were introduced, "Media Mail - Subject to Inspection" and "Opened for Inspection by USPS."

You can order Opened for Inspection by USPS stampers through Boise Cascade on eBuy at (Item #R1032000, $4.90+shipping).

You can order Media Mail - Subject to Inspection stampers from the Material Distribution Center (MDC) and use touch tone order entry (TTOE): Call 800-332-0317, option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2595, and follow the prompts to leave a message (wait 48 hours after registering before placing your first order).



Use the following information to order the Media Mail - Subject to Inspection stamper:

PSIN: RA 3001
PSN: 7520-07-000-5422
Unit of Measure: Each
Quick Pick Number: N/A
Minimum Order Quantity: 1
Bulk Quantity: N/A
Price: $5.50

For further information on the April 2006 revisions, please go to retail_opns_ sops.htm and see the Media Mail SOPs section.

— Retail Operations,
Delivery and Retail, 6-23-05

Directions for Using the Bill Validator Cleaning Card

Bill validator cleaning cards are used every time a vending machine is serviced. Proper use of this card will ensure that the vending machine does not become out of order because bills cannot be read correctly. The directions printed on the card are incorrect. A new supply of cleaning cards has been ordered with the correct directions.

Before using the bill validator cleaning card, consider the following points:

Keep away from heat and open flames.

• The cleaning card contains 99% isopropyl alcohol.

• Alcohol evaporates from the cleaning card quickly.

• Do not open the cleaning card package until the validator is ready for cleaning.

The following directions must be followed when using the cleaning card:

1. Remove the cleaning card from the pouch and use it immediately.

2. While maintaining a firm grip on one end of the card, insert the other end of the card into the bill entrance slot.



3. Continue to maintain a firm grip on the cleaning card as the bill validator draws the card into the bill path.

4. Keep fingers against the bill entrance slot to keep the cleaning card in the bill path and, after a few seconds, start the jam-jog cycle. Do not let go of the cleaning card.

5. After about 30 seconds, pull the cleaning card from the bill validator after the jam-jog cycle stops.

6. Repeat steps 2 to 5, inserting the cleaning card in the other three directions.

7. Discard the card in a trash can after use. If the card still has black streak marks from the belt, insert a second card (or more) and follow the directions above in steps 1 to 6 as necessary until the card no longer shows black streaks from the dirty belts.

— Retail Service Equipment,
Delivery and Retail, 6-23-05


Rural Route Evaluation Worksheet

In the article "Handbook PO-603 Revision: Rural Route Evaluation Worksheet" in Postal Bulletin 22156 (6-9-05, pages 69-70), the worksheet given on page 70 was inadvertently missing information on line 25. The corrected version is given on page 58 of this issue.

We will incorporate this revision into the next printed edition of Handbook PO-603.

Handbook PO-603, Rural Carrier Duties and Responsibilities

* * * * *

Chapter 5 Inspection, Count, and Adjustment of Rural Routes


* * * * *

530 Rural Route Mail Counts

531 General

* * * * *

531.3 Route Evaluations

* * * * *

Exhibit 531.3 Form 4241-M, Rural Route Evaluation Worksheet

[See page 13 for exhibit.]

* * * * *

— Rural Delivery,
Delivery and Retail, 6-23-05

Exhibit 531.3 - Form 4241-M, Rural Route Evaluation Worksheet

[Revise exhibit to read as follows:]


Stamps by Mail - Brochure Ordering Information

The next deadline date for ordering Stamps at Your DoorTM (Stamps by Mail®, Stamps Delivered to Your Door) brochures is July 11, 2005. This print run will be for the year-round brochure design.

To order brochures, submit PS Form 3227-0, Stamps At Your Door Supply Order (February 2005), to Cyril-Scott Company:

PO BOX 627
LANCASTER OH 43130-0627

Telephone: 800-466-0455
Fax: 740-689-0210

You can find this form at; click on Forms, then select the form by number. A copy of this form appears on page 15 in this Postal Bulletin.

The cost per unit of 500 is $11.00. This cost includes overprinting the address of the fulfillment office placing the order. You may pay for orders with local IMPAC credit cards, checks, or money orders. However, Cyril-Scott Company cannot process the order until it receives payment. Local eBuy procedures may also apply (refer to local procurement procedures).




Postal ServiceTM Headquarters has funded a national procurement from this print run for 2 million brochures for the Stamps By Mail centralized computer processing sites. The distribution amount for each site is available by referencing column H (2MM) of the centralized site address spreadsheet. These quantities are based on revenue generated by site. No local order placement is required to receive brochures from this distribution. However, centralized sites may order additional quantities from Cyril- Scott Company from local funds by following the ordering instructions contained within this article.

All other local Post OfficesTM should follow the ordering instructions contained within this article and utilize local funds.

Cyril-Scott Company will deliver orders within 35 calendar days after printing. Printing begins 1 week after the deadline date, and actual receipt of the order will depend on the ultimate destination and the corresponding delivery service standard. You should save copies of all orders placed at your local Post Office until the order has been received. Please ensure procedures are in effect locally for proper verification of receipt.

— Retail Marketing,
Service and Market Development, 6-23-05

PS Form 3227-O, February 2005 - Stamps At Your Door Supply Order.