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REVISED HANDBOOK
Handbook AS-805, Information Security
Effective August 4, 2005, Handbook AS-805, Information
Security, is revised as follows to update the requirement for labeling
computer screen displays.
We will incorporate these revisions into the next
online update of Handbook AS-805 available on the PolicyNet Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the
left-hand column, click on References.
• Under "References" in the right-hand
column, under "Policies," click on PolicyNet.
• Then click on HBKs.
(The direct URL for the Postal Service PolicyNet
Web site is http://blue.usps.gov/cpim.)
Handbook AS-805, Information Security
* * * * *
3 Information Designation and
Control
* * * * *
3-5 Handling Information and
Media
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3-5.1 Labeling of Information
and Media
3-5.1.1 Sensitive Information
[Revise text to read as follows:]
Sensitive information included in electronic media
(e.g., disks, diskettes, tapes) and hardcopy output (e.g., printouts,
screen prints, architecture drawings, and engineering layouts) must be
legibly and durably labeled as "RESTRICTED INFORMATION."
On applications processing sensitive information,
the following statement must be prominently displayed on the login/password
screen or the welcome screen:
"Information within this application is designated
sensitive and should be properly protected from unauthorized access or
disclosure."
3-5.1.2 Business-Controlled
Sensitivity Information
[Revise text to read as follows:]
Business-controlled sensitivity information included
in electronic media and hardcopy output must be legibly and durably labeled
as "RESTRICTED INFORMATION."
On applications processing business-controlled sensitive
information, the following statement must be prominently displayed on
the login/password screen or the welcome screen:
"Information within this application is designated
business-controlled sensitive and should be properly protected from unauthorized
access or disclosure."
* * * * *
— Corporate Information
Security,
Information Technology, 8-4-05
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EXTRA SERVICES
Reduction in Online Retention Period
On August 1, 2005, we will reduce the online retention
period for records for most extra services products in the Product Tracking
System from 90 days to 60 days. We are implementing this change to improve
system performance and response time.
Please note the following exceptions to the 60-day
online retention period for records for extra services products:
• The online retention period for domestic
Express Mail®, Global Express Mail®, and Global Express Guaranteed®
records will remain at 90 days.
• Online records for inbound international
records will remain in the Product Tracking System database for 270 days.
We will continue to observe the full retention period
for all records. After the online retention period has expired, we will
store (archive) records in offline files for the remainder of the full
retention period. (For specific retention periods, see Handbook PO-610,
Signature Capture and Electronic Record Management: Manager's Guide
to Standard Operating Procedures, section 4.5.)
Customers and Postal ServiceTM personnel can restore
archived information by accessing the Track & Confirm Web page at
www.usps.com (click on Track & Confirm) or by calling
Customer Service at 800-222-1811. (Postal Service personnel can also restore
archived information by accessing the Track & Confirm Intranet Web
page at http://blue.usps.gov; click on My Work; then,
under "Moving the Mail Tools," click on Track and Confirm.)
Following a restoration request, all event information is restored, usually
within 2 to 4 hours (although on rare occasions the restoration process
may take up to 24 hours).
— Product Information Requirements,
Product Development, 8-4-05
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