Retail

HANDBOOK PO-102 REVISION

Currency Counting Machines

Effective August 4, 2005, Handbook PO-102, Self Service Vending Operational and Marketing Program, is revised to require the use of currency counting machines. Servicing personnel logging hours to Labor Distribution Code (LDC) 46 must have access to a currency counting machine at their domicile location to assist with counting bills and coins during pre-servicing and postservicing procedures. If needed, this equipment may be purchased through eBuy.

We will incorporate these revisions into the next printed edition of Handbook PO-102 and into the next update of the online version accessible on the Postal ServiceTM PolicyNet Web site.

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Then click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

Handbook PO-102, Self Service Vending Operational and Marketing Program

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4 Servicing Self Service Vending Equipment

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46 Procedures

461 Pre-servicing Procedures

[Revise text to read as follows:]

Proper preparation is essential before each servicing visit to a self service vending location. Failure to take along required equipment or adequate supplies and materials results in lost time and inadequate servicing. Following is a list of possible supplies and materials needed for servicing:

a. Accountable paper stock and other prepackaged vendable items.

b. Coins to fill the coin mechanisms and hoppers.

c. PS Form 25, Trust Fund Account (Exhibits 461a and b), to record required accounting data.

d. Replacement modules and parts.

e. Postal Service forms for customer use (PS Form 5445, Stamp Vending Machine Reimbursement Request).

f. Suitable containers for transporting stamp stock and collecting coins and bills.

g. Separate cash bags for each self service vending machine being serviced.

h. Cleaning supplies and equipment.

i. Tools (such as small Phillips and flat-tip screwdrivers).

Note: Servicing personnel logging hours to Labor Distribution Code (LDC) 46 are required to have access to a portable coin counter and a money bill currency counter at their domicile office to assist with counting coins and bills.

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463 Postservicing Procedures

[Revise text to read as follows:]

After returning to the domicile office, the servicing person does the following postservicing steps:

a. Immediately transfer all cash, stamp stock, and equipment from the vehicle to the office work area.

b. Make arrangements for equipment repairs that are beyond the servicing person's capabilities.

c. Order required parts by contacting the local maintenance office or Field Maintenance Office.

d. Prior to making a bank deposit, retain the number of coins required to replenish all assigned self service vending equipment.

e. Make bank deposits (see subchapter 57).

f. Process resolution of customer complaints (see subchapter 83).

g. Requisition stamp stock (see section 534.1).

h. Complete PS Form 1412, Daily Financial Report (see Exhibit 463).

Note: Servicing personnel logging hours to LDC 46 are required to have access to a portable coin counter and a money bill currency counter at their domicile office to assist with counting coins and bills.

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— Retail Service Equipment,
Delivery and Retail, 8-4-05

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