FinanceProcedures for Transfers and Withdrawals From Customer
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We are providing the following reminders to assist all Post OfficesTM, retail units, and PostalOne! sites in the proper procedures for disbursing funds from a customer trust account: • Transfers - movement of funds from one trust account to another. • Withdrawals - disbursements made to customers from their permit trust accounts. Transfers of FundsIf both trust accounts are maintained at the same unit: • Regardless of the amount, local units process transfers between trust accounts when both accounts are maintained at the same unit. • Units do not make any entries on PS Form 1412, Daily Financial Report. • The employee responsible for maintaining customer trust accounts must enter the transfer in the PostalOne! system or record the transfer on the customer's PS Form 25, Trust Fund Account. If the trust accounts are not maintained at the same unit: • Units submit the completed PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services, along with supporting documentation to validate an entry to AIC 280, Disbursement Sent to ASC, to the Scanning and Imaging Center for processing. • Regardless of the amount, the San Mateo Accounting Service Center (ASC) processes transfers between trust accounts when the trust accounts are not maintained at the same unit. |
Withdrawals• Units submit the completed PS Form 3533 along with the supporting documentation to validate an entry to AIC 280 to the Scanning and Imaging Center for processing. • Regardless of the amount, the San Mateo ASC disburses withdrawals from trust accounts. Local offices are not authorized to disburse withdrawals. More in-depth information and the complete procedures regarding transfers and withdrawals are available in the Postmaster/Field Guide under "Trust Account (Customer) Activities." You can access the Postmaster/Field Guide on the Postal ServiceTM Intranet. • Go to http://blue.usps.gov. • Click on the Inside USPS tab. • Under "Finance" in the center column, click on Accounting Center Support. • Under "What's New with Accounting Services" in the center column, click on Postmaster/Field Guide. (The direct URL for the Postmaster/Field Guide is http://acs.usps.gov/pubs/currentPMGuide.pdf.) — Revenue and Field Accounting, |
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We are rewriting Handbook F-1, Post Office Accounting Procedures. Once rewritten, Handbook F-1 will contain only policy. Therefore, effective August 18, 2005, we are temporarily suspending updates to the current Handbook F-1. In the interim, the Postmaster/Field Guide will serve as the accounting policy and procedures document. Postal Bulletin updates to the Postmaster/Field Guide will continue. We will continue to send paper copies of the Postmaster/Field Guide updates to all Post OfficesTM (including stations and branches), and we will continue to maintain the guide on the Accounting Services Web site. |
You can access the Postmaster/Field Guide on the Postal ServiceTM Intranet. • Go to http://blue.usps.gov. • Click on the Inside USPS tab. • Under "Finance" in the center column, click on Accounting Center Support. • Under "What's New with Accounting Services" in the center column, click on Postmaster/Field Guide. (The direct URL for the Postmaster/Field Guide is http://acs.usps.gov/pubs/currentPMGuide.pdf.) — Revenue and Field Accounting, |
