|
HANDBOOK AS-353 REVISION
Guide to Privacy and the Freedom of Information Act
Effective September 1, 2005, Handbook AS-353, Guide
to Privacy and the Freedom of Information Act, is revised.
This handbook provides direction and guidance for Postal
ServiceTM employees, suppliers, and other authorized users with access to Postal Service records and information
resources. The handbook also provides direction and guidance for customers, employees, suppliers, and other individuals about how their information is collected,
maintained, used, disclosed, and safeguarded.
Chapters 1 through 4 were revised to clarify current procedures. For ease of use, rules involving special categories
of records, such as customer names and addresses, were
relocated from chapter 4 to a new chapter 5. We added a
section D.3 to the appendix to list categories of records in
Privacy Act systems of records exempt from certain provisions of the Privacy Act.
We will incorporate this revision into the next printed version of Handbook AS-353 and into the online version of the
handbook available on the Postal Service PolicyNet Web
site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the left-hand column, click
on References.
• Under "References" in the right-hand column, under
"Policies," click on PolicyNet.
• Then click on HBKs.
(The direct URL for the Postal Service PolicyNet Web
site is http://blue.usps.gov/cpim.)
Refer any questions about this revision to the Records
Office at 202-268-2608.
— Privacy Office,
Consumer Advocate, 9-1-05
ANNOUNCEMENT
Preprinted Letterhead Stationery and Envelopes
The proper use of the Postal ServiceTM logo is essential
in order to protect our brand and maintain a strong corporate identity. The logo (the Eagle symbol and logotype)
must be presented clearly and consistently everywhere, including on corporate stationery. Therefore, effective immediately, only preprinted letterhead stationery must be used
for official Postal Service correspondence.
Except for officers, no personalization of the letterhead
will be permitted. This means that functional organizations,
districts, plants, postmasters, and Post OfficesTM must use
preprinted letterhead stationery and envelopes.
Microsoft Word templates that contain the Postal Service
logo are being removed from ACE computers to avoid potential misuse and
will no longer be available online.
The following supplier has been approved to provide
printing services for the Postal Service:
PS GRAPHICS
21 FONTANA LN STE 101
BALTIMORE MD 21237-4609
Contact:
Lance Buckley
Senior Account Executive
410-574-1313
Telephone: 800-241-3113
Fax: 410-687-6944
|
You may order preprinted letterhead and stationary
directly from the supplier using the IMPAC VISA credit card. Before ordering,
you must prepare an off-catalog e-Buy requisition which has been approved
by the appropriate manager.
If your facility does not have Internet access, orders may
be placed by faxing or mailing an approved copy of
PS Form 7381, Requisition for Supplies, Services, or
Equipment, to PS Graphics at the above address.
— Brand Equity and Design,
Public Affairs and Communications, 9-1-05
ASM REVISION
Clarification of Days Flag Is Flown Half-Staff
Effective September 1, 2005, the Administrative Support
Manual (ASM) 472.231 is revised to update the days on
which the flag must be flown at half-staff.
We will incorporate this revision into the next printed version of the ASM and into the online version available on the
Postal ServiceTM PolicyNet Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the left-hand column, click
on References.
• Under "References" in the right-hand column, under
"Policies," click on PolicyNet.
• Then click on Manuals.
(The direct URL for the Postal Service PolicyNet Web
site is http://blue.usps.gov/cpim.)
See "Displaying the U.S. Flag and the POW-MIA Flag"
on page 5 for additional information concerning flag displays.
Administrative Support Manual (ASM)
* * * * *
4 Relations With Other Organizations
* * * * *
47 Flags
* * * * *
472 U.S. Flag Display
* * * * *
472.2 Postal Display
* * * * *
472.23 When Displayed Half-Staff
472.231 Specific Days
When the flag is being displayed, it must be flown at half-
staff (see 472.132) on the following dates:
[Revise table in 472.231 to read as follows:]
|
May 15
|
Peace Officers Memorial Day
(see note 1 below)
|
|
Last Monday in May
|
Memorial Day Observed
(see note 2 below)
|
|
December 7
|
National Pearl Harbor Remembrance
Day
|
* * * * *
— Information Policies and Procedures,
Public Affairs and Communications, 9-1-05
|
