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Effective October 13, 2005, Administrative Support
Manual (ASM) 271 and 273 are revised to update security procedures
for Postal ServiceTM facilities.
We will incorporate this revision into the next
printed version of the ASM and into the online version available on the
Postal Service PolicyNet Web site:
• Go to http://blue.usps.gov.
• Under "Essential Links" in the
left-hand column, click on References.
• Under "References" in the right-hand
column, under "Policies," click on PolicyNet.
• Then click on Manuals.
(The direct URL for the Postal Service PolicyNet
Web site is http://blue.usps.gov/cpim.)
Administrative Support Manual (ASM)
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2 Audits and Investigations
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27 Security
271 General Responsibilities
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271.3 Security Control Officers
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271.34 Duties
271.341 Security Reviews
[Revise text to read as follows:]
The SCO or designee conducts annual facility reviews
using the security survey within the Facility Security Database. Upon
completing the security survey, input the results into the database. Keep
a copy of the survey for 2 years.
* * * * *
271.345 Sensitive Clearance
[Delete items b and c and renumber item d as
item b.]
* * * * *
273 Facility Security
273.1 Protection and Access
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[Revise the title of 273.12 to read as follows:]
273.12 Workroom and Restricted
Area Access
273.121 Limitations
[Revise text to read as follows:]
Access to all workroom and restricted areas is limited
to authorized on-duty Postal Service employees and authorized contractors.
All other individuals are restricted unless they have legitimate business
on the floor and are properly escorted.
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273.122 Door Locks
[Revise text to read as follows:]
Installation heads are required to carefully evaluate
the work-flow cycles of their units to determine when the workroom doors
should be locked. Normally, the doors should be locked at all times, however,
exceptions may be granted during heavy traffic periods when employees
are reporting to or departing from work. To avoid keeping the doors unlocked
during heavy traffic periods, consider upgrading the locking mechanism
to a simple, single access control system (electromechanical system) or
to electronic card access control.
273.123 Compliance
[Revise text to read as follows:]
All employees must comply with the policy governing
access to workroom and restricted areas. Supervisory personnel must ensure
compliance with the policy in order to afford maximum protection of Postal
Service employees, funds, and property. Provide access to emergency exits
in accordance with the NFPA 101 Life Safety Code.
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273.4 Locks, Keys, and Access
Control Cards
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273.44 Postal Service Locks
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273.444 Access Control System
[Revise text to read as follows:]
When entry is controlled by a card access system,
employees must always use their card access device to gain entry. Employees
must not allow tailgating or piggybacking into the controlled area. See
Handbooks AS-503 and RE-5 for details of an access control system design.
* * * * *
273.46 Key Accountability
[Revise title and text of 273.461 to read as
follows:]
273.461 Key and Access Control
Device Accountability
Postmasters must keep an accurate inventory (including
serial number and brand name lock, total number of keys available, location
of lock by door and/or room number, how and when disposed of) of all building
keys and signed receipts for all assigned keys. When keys are assigned,
personnel receiving the keys must sign a copy of PS Form 1628, Individual
Key Record. If the facility has a card access control system, postmasters
must maintain an accurate inventory of assigned access control devices.
* * * * *
— Group 1-Security,
Inspection Service, 10-13-05
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