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2005 Combined Federal Campaign Guidelines

Schedule and Responsibilities

Each fall, the Postal ServiceTM joins other federal agencies in the Combined Federal Campaign (CFC) drive. In accordance with Office of Personnel Management (OPM) regulations, the campaign runs for a 6-week period between September 1 and December 15, as established by the Local Federal Coordinating Committee.

Vice presidents of Area Operations have campaign responsibility. Area offices must ensure that campaign information is disseminated to all offices in their jurisdiction.

Guidelines Online

Publication 530, Combined Federal Campaign Operational Guidelines, October 1994, explains how to carry out a successful campaign. The November 1998 update of Publication 530, which revised position titles, facility locations, and dates of campaign, is available on the Postal Service PolicyNet Web site:

• Go to

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Click on PUBs.

(The direct URL for the Postal Service PolicyNet Web site is

The OPM Web site ( offers additional information on the Combined Federal Campaign, including geographic boundaries.

Pledge Form Management Instructions

1. Make sure local campaign staff check pledge forms for completeness.

2. Distribute pledge forms as follows:

a. CFC Audit copy - submit to appropriate CFC official.

b. Employee copy - return to employee.

c. Payroll Office copy -

If the employee has chosen to... Then...
Give a one-time contribution (cash, check, or money order), Destroy the Payroll Office copy.
Make a contribution via payroll deduction, Make sure:
• The Social Security Number is legible.
• The employee work phone number is indicated.
• The deduction per pay period is indicated.
• The amount per pay period is at least $1.00.
• The amount of the contribution is to be made via payroll deduction.
blank On a weekly basis:
Mail the Payroll Office copy to the following address, making sure a full return address for the CFC coordinator is included with each batch of forms:
PO BOX 21777
EAGAN MN 55121-0777

The Eagan Information Services Center (ISC) retains the payroll deduction portions of the pledge cards for 6 months.
blank After January 1, 2006:
Submit to the local Distributed Data Entry/Distributed Reporting (DDE/DR) site for entry.
Note: All cards dated or sent after January 1, 2006, will be returned to the CFC coordinator for entry by the local DDE/DR site.

3. Submit corrections to the local DDE/DR site, not to the Eagan ISC.

Note: All cards that are illegible or incomplete will be returned to the local CFC coordinator for local processing in pay period 02/06 or later.

Local DDE/DR sites are to be notified by broadcast message of their ability to access D20M, SDI-09 in pay period 02/06 for local entry, changes, or corrections. DDE/DR sites are not allowed access to D20M for CFC charity entries before that time.

Final Report

At the end of each campaign, the Eagan ISC prepares a report from the Postal Payroll System of CFC contributions through payroll deduction (as of pay period 02) as the annual report of national CFC contributions. Each performance cluster manager receives a copy.

— Personnel Operations Support,
Employee Resource Management, 10-13-05