September 28, 2005
VICE PRESIDENTS, AREA OPERATIONS
MANAGER, CAPITAL METRO OPERATIONS
SUBJECT: Safety and Health Inspections
Safety Performance Management is
modifying the procedures used to ensure that all facilities with less
than 100 work years of employment in the regular workforce are inspected
annually. This policy letter establishes the new procedures.
The Employee and Labor Relations
Manual (ELM), 824.331, requires the collateral duty Facility Safety
Coordinators (FSCs) to conduct annual safety and health inspections of
each facility with less than 100 work years of employment in the regular
workforce. The FSC must:
• Perform the inspection following
the instructions in "Fiscal Year 2006 Safety and Health Inspection
• Use the safety and health
inspection checklists that correspond to the number of work years at the
facility. The inspection checklists are available on the Safety Resources
Web page or in the Safety Toolkit Web application.
• Complete the inspection using
the hardcopy checklists (which also serve as the inspection report) from
the Safety Resources Web page and submit the certification letter to your
safety office no later than February 28, 2006. You may enter the inspection
findings into the Safety Toolkit Web application instead of completing
the inspection report in hardcopy. If you enter the inspection into the
Safety Toolkit, record abatement of deficiencies in the Safety Toolkit.
The supporting Safety office will
provide technical assistance, as needed, and will provide copies of the
checklists to those FSCs that do not have access to a computer and the
Safety Resources Web page. FSCs are encouraged to enter inspection findings
into the Safety Toolkit.
I appreciate your support with this
DeWitt O. Harris
Employee Resource Management
— Safety Performance Management,
Employee Resource Management, 10-27-05
PC/District Safety Office
Attn: Manager, Safety and Health
Subject: Safety and Health Inspection
Certification Letter FY 06
| Office Name
| Office Address
| City, State, ZIP
| Office Phone
| Inspection Dates
| AP Number
| Imminent Danger*
| Serious Danger
| Non-Serious Danger
*Imminent Danger (I)
- a situation where there is a reasonable certainty that a danger exists
that could cause death or serious physical harm immediately or before
the danger can be eliminated through normal abatement procedures. Contact
your supporting Safety manager before assigning a Hazard Classification
of Imminent Danger.
*Serious Danger (S)
- a situation in which there is substantial probability that death or
serious physical harm could result.
*Non-Serious Danger (N)
- a situation that does have a direct relationship to job safety and health
but probably would not cause death or serious physical harm.
We have completed our annual Safety
and Health Inspection. I have:
• Reviewed the inspection results.
• Attached a copy of the inspection
report for your information.
• Provided a copy of the inspection
to the employee representative(s).
• Posted a copy for employee
• Scheduled a meeting of our
Hazard Abatement Committee.
The committee has met and assigned
priorities for correction of the deficiencies found during the inspection.
I need your assistance in correcting
the following deficiencies:
Postmaster's Signature and Printed