The Occupational Safety and Health Administration
(OSHA) requires all Postal ServiceTM installation and establishment heads to prepare and post the OSHA 300A Annual Summary for Calendar Year 2005 by February 1, 2006.
The guidelines provided here apply to installation and
establishment heads.
If you need further assistance in completing these
reports, contact your District Safety Office or see
www.osha.gov/recordkeeping/index.html for detailed
instructions.
The OSHA 300A Summary page for all facilities was
automatically sent to customer service district printers on
January 14, 2006. Once you receive your copy, please
make every effort to resolve errors and ensure accuracy.
This also applies to installations that complete forms
manually.
The OSHA 300A Summary Report R1148 was updated
with the North American Industry Classification System
(NAICS) 4921 reference when it was printed.
OSHA 300A Annual Summary Posting
Requirement
As an installation or establishment head, you are required to review, sign, and post the OSHA 300A Annual
Summary Form. Post a copy of the annual summary
(OSHA 300A) for the period of February 1 through April 30,
2006, in a conspicuous place at every establishment where
employees work or report to work. Retain OSHA Forms
300, 300A, 301, and Postal Service Form 1769 for 5 years.
OSHA 300 Log and OSHA 300A Preparation
Work
Before posting and signing, installation or establishment
heads are required to review the OSHA 300 Log and the
OSHA 300A Summary Reports. When you sign the OSHA
300A, you are affirming that you have reviewed both OSHA
forms for accuracy and completeness (whether you use
manual or automated versions).
You need to ensure that your OSHA 300 Log is reviewed
for accuracy, because data used to complete OSHA 300A
is derived from OSHA 300. You must ensure that your
OSHA 300 Log is final for the calendar year and that all of
the columns are totaled.
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When you review the OSHA 300 Log, pay close attention to column F. To ensure the accuracy of column F, you
must describe the injury or illness, the parts of the body affected (including which side of the body), and the object or
substance that directly injured or made the person ill. For
example: Second degree burns on right forearm from
acetylene torch.
Pay close attention to columns K and L. If an injury is
identified as "days away from work" on column K or "on the
job transfer or restriction" on column L, you must ensure
that the number of days entered is accurate.
For every entry on the OSHA 300 Log, you must ensure
that there is a corresponding OSHA 301, Injury and Illness
Incident Report, on file.
Once these tasks are done, you can review and complete the OSHA 300A Annual Summary.
The left side of OSHA 300A contains sets of information
data points, with a letter (such as K) corresponding to each.
The data points come from the OSHA 300 Log summary
columns with the same letter.
The right side of the form is self-explanatory except for
the NAICS code. The code for Vehicle Maintenance Facilities is 8111; the code for all other Postal Service establishments is 4921.
Contractor Employees Directly Supervised by
Postal Service Personnel
Injuries to contractor employees who are directly supervised by Postal Service personnel must be entered on the
OSHA 300 Log and must be included in the calculations on
OSHA 300A. Even though their injuries and their exposure
hours are not included in the Postal Service accident database, OSHA requires us to include the injuries on OSHA
300 and 300A.
Once you have completed the review, made corrections,
and signed the OSHA 300A guaranteeing its accuracy, the
form must be posted.
—Safety Performance Management,
Employee Resource Management, 1-19-06
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