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Post Offices


Communications Plan for Post Offices Ordering Expedited Packaging Supplies Through eBuy

This Communications Plan is for Post OfficesTM that order expedited packaging supplies through eBuy.


The Postal ServiceTM provides expedited packaging supplies for Express Mail® and Priority Mail® services. These premier services promote the Postal Service brand, position our services against those of our competitors, justify price, and motivate customer choice at retail counters. Expedited packaging delivers a benefit to the customer and provides value. The packaging program is an important Postal Service marketing tool. Equally important is controlling the cost of using the tool.

Using eBuy to Order Expedited Package Supplies

Post Offices can order expedited package supplies by telephone, fax, or mail through the Express and Priority Mail Supply Center (E&PMSC) in Indianapolis, Indiana.

In addition, Post Offices can order expedited package supplies through an eBuy catalog. By using eBuy, we are able to better control supplies and reduce fulfillment center costs.

Benefits of Using eBuy

Some benefits of using eBuy for ordering expedited package supplies include the following:

• Maintaining lower operating and administrative costs through automation of the ordering process.

• Reducing the cost for services through the fulfillment center.

• Improving control over contract spending.

• Providing shorter approval and fulfillment cycles.

• Improving purchase control.

An electronic data interchange process, eBuy should be your first choice of ordering expedited package supplies. The operational benefits and financial gains are substantial, and they support the strategies of the Postal Service Transformation Plan.

Internal Audiences

The following are the recipients of the information:

• Managers, postmasters, supervisors.

• Retail employees.


eBuy, which was developed as a tool for Post Offices to practice supply chain management (SCM), helps the Postal Service to stay competitive and achieve breakthrough productivity.

eBuy is reliable, easy to use, and provides automated reconciliations that help to improve internal controls over orders.

eBuy provides employees with Web access to a fully integrated electronic requisitioning, approval workflow, automated invoice certification, and reconciliation report process.

Internal Communication Vehicles

The following are the means of communicating the information:

Postal Bulletin.

• Frequently asked questions.

• "Let's Talk Retail."

Exhibit A lists the expedited package supplies that a Post Office can order through eBuy.

Use Current eBuy Instructions to Order Expedited Package Supplies

Use the following steps when placing orders for expedited package supplies:

1. Before placing an order, you must have a valid Federal Standard Requisitioning and Issue Procedures Number (FEDSTRIP #) and ensure that locally established ordering procedures have been followed. Your finance number will not be charged.

2. The cost of these supplies is a Headquarters expense. When orders are through eBuy, management approvals are automated. When you submit your requirement(s), eBuy automatically generates an approval request to the first approver in your approval chain. If additional approval is necessary, eBuy will generate approval requests to each subsequent approver in your approval chain. eBuy provides the requester with status updates. Requesters should review the updates to ensure that requests have been approved, forwarded to the supplier for fulfillment, acknowledged by the supplier, and shipped by the supplier.

3. Postal Service facilities may order only the products available in the catalog. If a Postal Service facility attempts to order expedited package supplies that are neither in the available quantity nor in available style, the order will automatically cancel. Postal Service facilities will not be notified of the cancellation.

4. To obtain or make a change (such as address) to a FEDSTRIP, contact your material management specialist who will submit a request to the Material Distribution Center (MDC) Customer Service. Making the change can take up to 5 days. Ensure that your FEDSTRIP information is correct.

5. Once the approval process is completed, the delivery of the supplies should be within 5 to 10 business days via Parcel Post® service (except Saturday, Sunday, and holidays). Orders will be delivered to the address associated with the requiring office's assigned FEDSTRIP number.

Direct all questions about the eBuy system to the eBuy Help Desk at 800-USPS-HELP (press option 1, option 2, and option 8). Offices without Internet access can order expedited package supplies through the MDC. Orders may be submitted by touch tone order entry. To order, call 800-332-0317, option 1 and then option 2.

Note: You must register to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. Wait 48 hours after registering to place your first order.

— Product Development,
Marketing, 2-16-06

Exhibit A

Express Mail

Supply Item Description Item Number
Window Envelope for Custom Design Express Mail Label 5 7/8" x 10" EP 13
Customer Receipt Envelope 6" x 9" - POST OFFICES ONLY EP 13B
Tyvek Envelope - Large 11 5/8" x 15 1/8" EP 13C
Global Express Envelope 11 5/8" x 15 1/8" EP 13E
Flat-Rate Envelope - Cardboard 12 1/2" x 9 1/2" EP 13F
Box 12 1/2" x 3" x 15 1/2" 0-1093
Next Day Post Office to Post Office Label Label 11A
Next Day Post Office to Addressee Label Label 11B
Custom Designed Label Form 5625
Next Day Post Office to Post Office Label (Continuous Form Labels) Label 11E
Next Day Post Office to Addressee Label (Continuous Form Labels) Label 11F
EMCA Postage / Fees Paid Adhesive Label 2 1/2" x 1" pad Label 108
Tape 2" x 543' Label 119
Outside Pressure Sensitive Label
12" x 2"
Label 63
Supply Item Description Item Number
Sticker (Pressure Sensitive 440/roll) Label 127R
Pickup Form Form 5541

Priority Mail

Supply Item Description Item Number
Tyvek Envelope - 11 5/8" x 15 1/8" EP 14
Flat Rate Envelope - Cardboard 12 1/2" x 9 1/2" EP 14F
Envelope - Cardboard 5" x 10" (Window) EP 14H
Box 12 1/8" x 2 3/4" x 13 3/8" 0-1092
Sticker (Pressure Sensitive Strip)
12" x 2"
Label 106
Tape 2" x 543' Label 106A
Sticker (Pressure Sensitive 50/pad) 3 1/2" x 2" Label 107
Sticker (Pressure Sensitive 440/roll) 3 1/2" x 2" Label 107R
Address Label 5 3/8" x 4" Label 228
Address Label (Continuous Form Labels) 5 5/8" x 4" Label 228C
Flat-Rate Box (11" x 8.5" x 5.50") 0-FRB1
Flat-Rate Box (11.875" x 3.375" x 13.625") 0-FRB2

Global Delivery Services

Supply Item Description Item Number
Global Priority Mail Flat-Rate Envelope - Cardboard 12 1/2" x 9 1/2" EP 15A
Global Priority Mail Flat-Rate Envelope - Cardboard 6" x 10" EP 15B
Global Priority Mail Sticker 3 3/4" x 4 5/8" DEC 10
Global Priority Mail Box 12 5/16" x 2 7/16" x 9 1/4" (4 lb. limit) 0-1099
Global Priority Mail Tyvek Envelope 11 5/8" x 15 1/8" EP 15GP

Global Express Guaranteed Mail

Supply Item Description Item Number
Plastic Two Pocket Pouch 10 1/4" x 7 1/8" P2976G
Global Express Guaranteed Envelope - Cardboard with Pouch 12 1/2" x 9 1/2" EP 16A
Global Express Guaranteed Envelope - Tyvek 12" x 15 1/2" EP 16B
Mailing Label 11FGG1
ID Sticker (Pressure Sensitive 100 per roll) 107RGG3
Package Return Label (Pressure Sensitive 100 per roll) POST OFFICES ONLY 11FGG2R