Finance

HANDBOOK REVISION

Investment Policies and Procedures — Business Initiatives, Alliances, Real Estate Development, and Major Operating Expense Investments

We have revised Handbook F-66D, Investment Policies and Procedures - Business Initiatives, Alliances, Real Estate Development, and Major Operating Expense Investments. The February 2006 edition, which replaces the June 1999 edition, focuses on strengthened performance, a clearly defined risk analysis process, and program compliance status reporting for investments requiring a Decision Analysis Report.

Handbook F-66D is available on the Postal ServiceTM PolicyNet Web site. We will not distribute printed copies.

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Then click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

We have recently revised other modules in the F-66 series - F-66, F-66A, F-66B, and F-66E. The remaining module, the F-66C, will be updated soon. Look for the publication date in a future Postal Bulletin article.

—Capital and Program Evaluation,
Finance, 3-2-06

NEW FORM

Rural Pay or Leave Adjustment Request for Auxiliary Carriers

The new PS Form 2240-RA, Rural Pay or Leave Adjustment Request for PS Form 1314-A (February 2006) is available (see page 58 for a sample form). Auxiliary carriers and replacement carriers performing auxiliary assistance will use this form to request a pay or leave adjustment.

Obtaining the Form Online

PS Form 2240-RA is available on the Postal ServiceTM Intranet:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on Forms.

(The direct URL for the Postal Service Forms Web site is http://blue.usps.gov/formmgmt/forms.htm.)

We will publish information for ordering this form from the Material Distirbution Center when it becomes available in a future Postal Bulletin issue.

—Payroll Policy and Integration,
Controller, 3-2-06

REVISED FORMS

Rural Carrier Time Certificate and Adjustment Request Forms Include Second Trip Field

Effective pay period 07-06, PS Form 1314, Regular Rural Carrier Time Certificate, and PS Form 1314-A, Auxiliary Rural Carrier Time Certificate, are revised to capture the second trip information and simplify data entry. The February 2006 editions of the forms replace the August 1998 editions.

PS Form 2240-R, Rural Pay or Leave Adjustment for PS Form 1314 (February 2006), is revised to capture the second trip data (see page 8). PS Form 1608, Emergency Salary Authorization, has been incorporated into the bottom of the PS Form 2240-R. This multi-purpose form will help the Eagan Accounting Service Center to process salary advances and adjustments in the same pay period.

Note: PS Form 1608, Emergency Salary Authorization, is available as a separate form.

PS Form 2240-RA, Rural Pay or Leave Adjustment for PS Form 1314-A (February 2006), is a new form for auxiliary carriers and auxiliary assistance. (See pages 3-4 of this Postal Bulletin.)

PS Form 1314, Regular Rural Carrier Time Certificate

The changes to PS Form 1314, Regular Rural Carrier Time Certificate, are as follows:

a. The Second Trip field was added to the right of relief hours for the regular carrier and to the right of the EM field for the replacement carrier.

b. A field for time that is reported on PS Form 8127, Rural Carrier Supplemental Payment, has been added to the bottom right of this form. The system will accept up to 60 minutes in a pay period. This field is only valid for regular rural carriers under FLSA (Fair Labor Standards Act) B.

c. If the original payment was on PS Form 1314, use PS Form 8127 to adjust for any errors. If the time exceeds 60 minutes in a pay period, you must submit PS Form 8127 to the Imaging Center for processing.

PS Form 1314-A, Auxiliary Rural Carrier Time Certificate

We will update the fields in the Rural Time and Attendance Collection System (RTACS) to reflect the changes to PS Form 1314-A, Auxiliary Rural Carrier Time Certificate. The EMA (equipment maintenance allowance) and DACA (days assigned carrier absent) fields will be moved to the right of Actual Work Hours. The Work Days field for Designation 70/0 will be moved to the left of the XMAS Assist Work Hours.

On PS Form 1314-A, the Second Trip field is added to the right of the Training Hours column for the primary carrier and to the right of the GT (Government Trip) Veh. column for the replacement carrier.

Entry of Second Trip

Entry for additional trip(s) is necessary when management authorizes or requires a carrier to make deliveries after returning from their standard street duties. The Second Trip field is a 3-digit field. Regular rural carriers and leave replacements will be compensated at 2 minutes per mile for each mile involved in the additional trip(s), and for actual loading time at the carrier's straight time rate. This compensation factor for leave replacements is valid when a leave replacement is compensated based on the evaluation of the regular or auxiliary route served, and when actual work hours do not exceed 40 hours per week.

Example:

The carrier is authorized to complete a second trip. He is required to travel 10 miles and takes 8 minutes to load the vehicle. His regular route is 38 miles per day.

Computation of second trip time:

10 miles X 2 minutes = 20 minutes + 8 minutes loading time = 28 minutes

The EMA miles for a second trip must be calculated and entered in route deviation.

If the miles for the assigned route are less than 40 per day, add the miles traveled for the second trip to the route miles and subtract 40. This route is 38 miles + 10 miles for the second trip = 48 - 40 = 8 miles. In this example, the carrier is only entitled to 8 miles of route deviation for the second trip.

If the miles for the assigned route are greater than 40 per day, enter all of the second trip miles in route deviation.

Electronic Badge Reader Offices

Two new operation numbers have been added to RTACS for usage in electronic badge reader offices.

Second Trip

To record a second trip, the supervisor will enter a move ring (011) with Operation Number 5270, and enter the second trip minutes in the 3-digit Miles Omitted field. EMA miles for the second trip are entered in route deviation.

PS Form 8127, Rural Carrier Supplemental Payment - Recording Time

To record PS Form 8127 time, the supervisor will enter a move ring (011) with Operation Number 4200, and enter the minutes in the Miles Omitted field. The maximum time allowed is 60 minutes in a pay period. If the time exceeds 60 minutes in a pay period, all clock rings for PS Form 8127 time must be deleted and the time recorded on PS Form 8127 for payment.

Obtaining the Forms Online

PS Forms 1314, 1314-A, 2240-R, 2240-RA, and 8127 are available on the Postal ServiceTM Intranet:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on Forms.

(The direct URL for the Postal ServiceTM Forms Web site is http://blue.usps.gov/formmgmt/forms.htm.)

Ordering Forms From the MDC

You can order PS Forms 1314 and 1314-A from the Material Distribution Center (MDC) and use touch tone order entry (TTOE): Call 800-332-0317, option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)

Use the following information to order PS Form 1314:

PSIN: 7530-01-014-6844
PSN: PS1314
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Bulk Pack Quantity: 6,000
Price: $0.0120

Use the following information to order PS Form 1314-A:

PSIN: 7530-01-000-9282
PSN: PS1314-A
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: 123
Bulk Pack Quantity: 10,000
Price: $0.0120

We will publish ordering information for PS Form 2240-R and PS Form 2240-RA when it becomes available in a future Postal Bulletin issue.

—Payroll Policy and Integration,
Controller, 3-2-06

NOTICE

Fiscal Year 2006 Bank Secrecy Act and Anti-Money Laundering Compliance Training

The Fiscal Year (FY) 2006 Bank Secrecy Act and Anti- Money Laundering (BSA/AML) training course number 31203-60, which is included in the FY 2006 Strategic Training Initiative list of legally required training, was sent to all Post OfficesTM, stations, and branches in February. The target audience for this mandatory training is all retail associates and those managers of postal operations, postmasters, station managers, branch managers, and supervisors who sell Sure Money® or postal money orders or manage employees who sell these products.

The 45-minute FY 2006 training, comprised of a DVD, stand-up talk, and reference guide, is designed to be given by a postmaster or postal supervisor. The postmaster or supervisor should give the scripted stand-up talk before showing the DVD. Each training packet also included a reference guide, which must be kept at the Post Office, station, or branch for use by employees who sell Sure Money or postal money orders.

Post Offices, stations, and branches must provide this training as soon as possible after the training packet is received. Supervisors and postmasters must provide the training no later than May 19. Once the training is complete, the local training coordinator must enter the training into the National Training Database.

A closed-captioned version of the video in VHS format is available from the local Postal Employee Development Center (PEDC). If you need a VHS version or a closed- captioned version of the training, please contact the local PEDC.

If there are questions, please send an e-mail to the BSA Compliance Office at bsa@usps.gov or call 717-630-2347.

—Corporate Treasury,
Finance, 3-2-06