Supply Management
NOTICE
New Payment Process for Highway Contract Route Suppliers
Effective May 1, 2006, the Postal ServiceTM begins a
new payment process to automatically pay its nearly
12,000 box delivery and transportation Highway Contract
Route (HCR) suppliers. As a result, most of the manual
data entry performed at the St. Louis Accounting Service
Center (ASC) is eliminated. Instead of every 28 days, all
suppliers will now be paid on the last business day of the
month. Therefore, the first monthly payment will be made
on Wednesday, May 31, 2006. A payment calendar is available at the Distribution Networks Contracting Offices and
online at http://blue.usps.gov/purchase/_xls/tnp_pay_
calendars.xls.
Effective June 1, 2006, on the first day of each month,
administrative officials must certify all exceptional service
performed during the previous month. Any exceptional service that has not yet been certified for the month of May
must be certified and submitted to the ASC on June 1.
All exceptional contract service performed by HCR suppliers will be paid on a monthly basis via PS Form 5429,
Certification of Exceptional Contract Service Performed. A
revised PS Form 5429 should be available by the end of
June 2006. Until that time, the current form can be used
and the obligation period should indicate the month and fiscal year. The actual pay month should be spelled out when
recorded (e.g., January, February, March).
Effective May 1, the ASC is accepting new service
codes, as follows:
• L = Late Slips
• C = Christmas
• P = Plant Load
• X = Automation Processing
• T = Terrorism
• N = Natural Disaster
These service codes will be listed on the revised PS
Form 5429. Only the Distribution Networks Contracting Office (DNCO) can authorize an administrative official to use
the Late Slips code (L). The DNCO will notify administrative
officials when the Late Slips certification is authorized.
— Surface Transportation,
Supply Management, 5-25-06
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