Domestic Mail

DMM REVISION

Labeling List Changes

Effective June 8, 2006, we are revising Labeling Lists L001, L007, L201, and L606 of the Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) to reflect changes in mail processing operations. Mailers are encouraged to label according to these revised lists immediately, but must comply with these changes no later than August 20, 2006.

Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)

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Index and Appendices

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Labeling Lists

L000 General Use

L001 5-Digit Scheme - Periodicals, Standard Mail, and Package Services Flats and Irregular Parcels

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L007 5-Digit Scheme - Periodicals, Standard Mail, and BPM Flats in Bundles

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L200 Periodicals

L201 Periodicals Origin Split

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L600 Standard Mail and Package Services

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L606 5-Digit Scheme - Standard Mail and Package Services Parcels

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We will incorporate these revisions into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.com and into the next printed edition.

— Logistics,
Network Operations Management, 6-8-06

DMM REVISION

New Preparation for Periodicals Flats in Mixed Area Distribution Center Bundles and Sacks

The Postal ServiceTM currently provides Periodicals mailers an option to separate residual mail prepared in mixed area distribution center (ADC) bundles and sacks and to create an additional type of mixed ADC bundle and sack. Beginning July 6, 2006, this preparation is mandatory.

Under the new standards, mailers must separate some mixed ADC mail according to the destination ZIP CodesTM in labeling list L201. Pieces that mailers prepare according to L201 are processed with First-Class Mail items by the processing facility serving the entry office. The remaining mixed ADC mail, destined for ZIP Codes farther from the office of entry, is sent to one of the 34 facilities designated in labeling list L009 for consolidated processing.

The separation allows a significant portion of Periodicals mail prepared in mixed ADC bundles and sacks to be processed with First-Class Mail and travel on the surface transportation network. This preparation improves service for some Periodicals without increasing our processing costs. We are making the standards mandatory to ensure all Periodicals mailers prepare their mail consistently and in a way that improves service.

Mailers continue to have the option to place Automated Flat Sorting Machine (AFSM) 100-compatible mailpieces in ADC and mixed ADC flat trays with lids instead of in ADC and mixed ADC sacks. The minimum quantity per flat tray is 24 pieces of mail. Mailers must not secure mail in bundles when placed in flat trays but must group the mail together by bundle presort destinations.

Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)

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700 Special Standards

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705 Advanced Preparation and Special Postage Payment Systems

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9.0 Preparation for Cotraying and Cosacking Bundles of Automation and Presorted Flats

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9.2 Periodicals

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9.2.5 Sack Preparation and Labeling

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[Revise the bundle labeling requirements in item f for origin mixed ADC mail as follows:]

f. Origin mixed ADC. Required for any remaining pieces for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A. There is no minimum for the number of pieces in the sack, but bundles of fewer than six pieces at 5-digit, 3-digit, and ADC bundle levels are not permitted.

1. Line 1: Use L201, Column C.

2. Line 2: "PER" or "NEWS" as applicable, followed by "FLTS WKG W FCM."

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9.2.6 Optional Tray Preparation - Flat-Size Pieces

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a. ADC***

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[Revise item a2 to match the CIN code as follows:]

2. Line 2: "PER" or "NEWS" as applicable, followed by "FLTS," followed by "ADC," followed by "BC/NBC."

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c. Mixed ADC***

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[Revise item c2 to match the CIN code as follows:]

2. Line 2: "PER" or "NEWS" as applicable, followed by "FLTS," followed by "BC/NBC WKG."

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10.0 Preparation for Merged Containerization of Bundles of Flats Using City State Product

10.1 Periodicals

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10.1.4 Sack Preparation and Labeling

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[Revise the preparation requirements in item h for origin mixed ADC mail as follows:]

h. 3-digit through mixed ADC sacks. Mailers must sack and label the following bundles according to 9.2 for cosacking of automation rate and presorted rate bundles:

1. Any 5-digit scheme and 5-digit bundles remaining after preparing sacks under 10.1.4a through 10.1.4g.

2. All 3-digit scheme, 3-digit, ADC, origin mixed ADC, and mixed ADC bundles.

3. If there are no automation rate pieces in the mailing job, sack and label under 707.22.6.

4. If there are no Presorted rate bundles in the mailing job, sack and label under 707.25.3.

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11.0 Preparation of Cobundled Automation Rate and Presorted Rate Flats

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11.2 Periodicals

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11.2.2 Bundle Preparation

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[Revise the bundling requirements in item g for origin mixed ADC mail as follows:]

g. Origin mixed ADC, required; no minimum; for any remaining pieces for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A; tan Label X or OEL.

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707 Periodicals

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22.0 Preparation of Presorted Periodicals

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22.2 Bundle Preparation

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[Revise the bundle labeling requirements in item e for origin mixed ADC mail as follows:]

e. Origin mixed ADC, required; no minimum; for any remaining pieces for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A; tan label X or OEL.

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22.6 Sack Preparation - Flat-Size Pieces and Irregular Parcels

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[Revise the sacking requirements in item f for origin mixed ADC mail as follows:]

f. Origin mixed ADC, required; no minimum; for any remaining bundles for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A.

1. Line 1: Use L201, Column C.

2. Line 2: "PER" or "NEWS" as applicable, followed by "FLTS" or "IRREG" as applicable, followed by "WKG W FCM."

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25.0 Preparation of Flat-Size Automation Periodicals

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25.2 Bundling and Labeling

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[Revise the bundling and labeling requirements in item f for origin mixed ADC mail as follows:]

f. Origin mixed ADC, required; no minimum; for any remaining pieces for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A; tan label X or OEL.

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25.3 Sacking and Labeling

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[Revise the sacking and labeling requirements in item g for origin mixed ADC mail as follows:]

g. Origin mixed ADC, required; no minimum; for any remaining pieces for destinations in L201, Column B, corresponding to the origin ZIP Code in Column A; labeling:

1. Line 1: Use L201, Column C.

2. Line 2: "PER FLTS WKG W FCM" or "NEWS FLTS WKG W FCM," as applicable.

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We will incorporate this revision into the July 6, 2006, update of the online DMM on Postal Explorer at http://pe.usps.com and into the next printed edition.

— Mailing Standards,
Pricing and Classification, 6-8-06

DMM REVISION

Address Block Barcodes on Business Reply Mail Letters

Effective June 8, 2006, we are revising 507.8.0 of the Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) to allow mailers to print barcodes in the address block on all business reply mail (BRM) letters. This revision provides more flexibility for mailers to print barcodes on BRM.

Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)

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500 Additional Mailing Services

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507 Mailer Services

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8.0 Business Reply Mail (BRM)

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8.7 Mailpiece Characteristics

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8.7.9 Labels for Letter-Size Pieces

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[Delete the following sentence from item a:]

a. *** BRM labels cannot include a barcode. ***

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8.9 Additional Standards for Letter-Size Barcoded BRM

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[Revise item b (1) to read as follows:]

1. As part of the delivery address block under 202.5.7.

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We will incorporate these revisions into the next printed edition of the DMM and into the monthly update of the online DMM available via Postal Explorer at http://pe.usps.com.

— Mailing Standards,
Pricing and Classification, 6-8-06

POM REVISION

Acceptance of Food Items

Effective June 1, 2006, 691.531 of the Postal Operations Manual (POM) is revised to include a reference to the new PS Form 6011, Agreement for Acceptance of Food Items, which is on page 13 of this Postal Bulletin. The form was created to comply with 691.531.b, which requires the receiving organization to sign a release form when the Postal ServiceTM donates usable food items to nonprofit organizations. PS Form 6011 can be found online at http://blue.usps.gov/formmgmt/forms.htm.

Postal Operations Manual (POM)

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6 Delivery Services

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69 Dead Mail

691 General

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691.5 Disposal

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691.53 Institutions

691.531 Food

[Revise item b to read as follows:]

b. Make sure that the receiving organization signs a PS Form 6011, Agreement for Acceptance of Food Items, stating that it takes full responsibility for the handling and use of the food items. Keep releases on file for 2 years. The receiving organization must accept the food items available and pick them up in a timely manner.

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We will incorporate this revision into the next printed edition of the POM and also into the next online version, available on the Postal Service PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Click on Manuals.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

— Consumer Advocate and General Counsel, 6-8-06

NEW FORM

Agreement for Acceptance of Food Items

The new PS Form 6011, Agreement for Acceptance of Food Items, (April 2006), has been created to satisfy the requirements of Postal Operations Manual 691.531.b. The form is to be used when the Postal ServiceTM donates usable food to nonprofit organizations.

Obtaining the Form From the MDC

PS Form 6011 is now available from the Material Distribution Center (MDC). An image of PS Form 6011 appears on page 13 of this Postal Bulletin.

You can order PS Form 6011 from the MDC and use touch tone order entry (TTOE): Call 800-332-0317, option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)

Use the following information to order PS Form 6011:

PSIN: PS6011
PSN: 7530-08-000-4300
Unit of Measure: EA
Minimum Order Quantity: 1
Quick Pick Number: N/A
Bulk Pack Quantity: N/A
Price: $0.0182

Obtaining the Form Online

PS Form 6011 is available on the Postal Service PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left-hand column, click on References.

• Under "References" in the right-hand column, under "Policies," click on PolicyNet.

• Click on Forms.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

PS Form 6011 is also available on the Postal Service Internet:

• Go to www.usps.com.

• Click on About USPS & News, then Forms & Publications, then Find a Form, then All Online PDF Forms in Numeric Order, and then click the appropriate form number.

(The direct URL for Forms page is www.usps.com/forms/allforms.htm.)

— Consumer Advocate and General Counsel, 6-8-06