CORRECTION

New Account Identifier Codes for Postal Lobby Copy Machine Revenue

This article is a replacement for the article "Postmaster/Field Guide Revision: New Account Identifier Codes for Postal Lobby Copy Machine Revenue" in Postal Bulletin 22187 (8-17-06, pages 16-17).

Effective September 1, 2006, we activated two new account identifier codes (AICs) for Post Offices™ and postal retail units to record postal lobby copy machine activities:

• Use AIC 248, Copy Machine Revenue, to record funds received from postal lobby copy machines.

• Use AIC 548, Servicing Vendor Copy Machine Reimbursements, to record the amounts reimbursed once a month to the copy machine servicing vendor or company.

Post Offices and postal retail units that have not modified the contracts with their postal lobby copy machine vendors will perform the following activities:

1. Withdraw the money from the copy machine.

2. Record the funds in AIC 248, Copy Machine Revenue, and deposit the funds.

3. Keep a log of funds received from lobby copy machines.

At the end of each month, the Post Office or the postal retail unit will process the invoice(s) received from the copy machine servicing vendor or company, as follows:

1. Complete PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services, with the servicing vendor's or company's name.

2. Ensure that the supervisor has authorized the payment to the servicing vendor or company:

• For amounts of $500 or less:

• Record the amount into AIC 548, Servicing Vendor Copy Machine Reimbursement, and offset to AIC 100 and AIC 101.

• Issue a no-fee money order locally addressed to the servicing vendor or company.

• For amounts of $500.01 and greater:

• Record the amount into AIC 548, Servicing Vendor Copy Machine Reimbursements, and offset to AIC 280, Disbursement Sent to ASC.

• Attach the system-generated receipt for the AIC 280 amount to the completed PS Form 3533 and submit them to the following address:

SCANNING AND IMAGING CENTER
US POSTAL SERVICE
PO BOX 9000
SIOUX FALLS SD 57117

3. Keep a log of funds reimbursed to servicing vendor or servicing company.

Note: Do not use AIC 548 for customer refunds of lobby copy machines. Customer refunds will be withdrawn from the postal lobby copy machine.

Account Identifier Code and General Ledger Account Crosswalk

We will incorporate these revisions into the next printed edition of the Postmaster/Field Guide. The online version is accessible on the Postal Service™ Intranet:

• Go to http://blue.usps.gov/finance.

• Under "Departments," click on Accounting.

• In the Quick Links section, under "References," click on Postmaster/Field Guide.

— Revenue and Field Accounting,
Finance, 9-28-06