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Revised PS Form 1608, Emergency Salary Authorization

Effective October 1, 2006, Post OfficesTM and postal retail units must begin using the August 2006 edition of PS Form 1608, Emergency Salary Authorization (see page 17 of this Postal Bulletin). Previous editions are obsolete and must be disposed of properly.

When to Use PS Form 1608

Use the revised PS Form 1608 only for issuing emergency salary to an employee that did not receive a scheduled payroll check. Make sure that an emergency salary is not issued before the date of the scheduled date of the payroll check.

Note: Do not use the revised PS Form 1608 for employee payroll adjustments. If an employee receives a payroll check that is less than amount due, use the appropriate form: PS Form 2240, Pay, Leave, or Other Hours Pay Adjustment Report; PS Form 2240-R, Rural Pay or Leave Adjustment Request for PS Form 1314; or PS Form 2240-RA, Rural Pay or Leave Adjustment Request for PS Form 1314-A.

How to Issue Emergency Salary


The supervisor follows these steps:

1. Refers to the payroll register for the amount to be issued. Do not issue emergency salary if a net-to- bank is validated in the payroll register.

2. Completes PS Form 1608 (August 2006 version).

3. Issues the authorized PS Form 1608 to the employee.


The employee signs and submits the completed and authorized PS Form 1608 to a Post Office or postal retail unit.

Postal Retail Unit

The retail associate at the postal retail unit follows these steps:

1. Issues a no-fee postal money order (AIC 100 and AIC 101 with offset to AIC 586) for the authorized amount to the employee.

2. Annotates the money order serial number on PS Form 1608.

3. Records the amount issued into AIC 754, Authorized Emergency Salary Issued, in his/her PS Form 1412, Daily Financial Report.

4. Provides system-generated or PS Form 3544, USPS Receipt for Money or Services, to the employee together with the no-fee money order.

5. Attaches the money order receipt and a copy of system-generated or PS Form 3544 to the PS Form 1608 and files locally.

6. Does not send PS Form 1608 to the Scanning and Imaging Center (SIC).

Viewing PS Form 1608 Online

PS Form 1608 is available on the Postal ServiceTM Intranet:

• Go to

• Under "Essential Links" in the left-hand column, click on Forms.

(The direct URL for the Forms Web site is

Ordering PS Form 1608

Offices may order PS Form 1608 from the Material Distribution Center using touch tone order entry (TTOE): Call 800-273-1509.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order.)

Use the following ordering information to order the August 2006 edition of PS Form 1608:

PSIN: PS1608
PSN: 7530-01-000-9371
Unit of Measure: SH
Minimum Order Quantity: 2
Quick Pick Number: 134
Price: $0.0100
Edition: 08/06

PS Form 1608, Emergency Salary Authorization.

— Revenue and Field Accounting,
Finance, 10-12-06