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NOTICE
Form W-4 Completion for Employees Claiming Exempt Status for 2007
Internal Revenue Service (IRS) regulations permit
employees who anticipate no federal tax liability for 2007 to
continue to claim total exemption from federal tax withholding provided they owed no federal taxes for 2006. These
regulations also require that employees who claim an
exempt status submit a new Form W-4, Employee's Withholding Allowance Certificate, every calendar year.
Because of PostalEASE, however, it is no longer necessary
for these employees to file a hard copy Form W-4.
Employees may meet IRS filing requirements concerning exempt W-4s by either logging onto PostalEASE via the
Postal Service Intranet at http://blue.usps.gov or by calling
PostalEASE toll-free at 877-477-3273. Follow the Form
W-4 instructions provided by PostalEASE, and your form
will be updated for calendar year 2007. If you are from a
locality that is serviced by the Human Resources Shared
Service Center (HRSSC) in Greensboro, you can direct
any questions to 877-477-3273, option 5.
Any employee currently in an exempt status who does
not submit a new Form W-4 claiming a continuation of that
status will be converted to a taxable status, effective Pay
Period 05-07. For an exempt Form W-4 to remain effective
into the next year, the IRS requires completion, submission,
and acceptance of the form no later than February 15.
Since February 15 falls within Pay Period 04-07, updated
Form W-4 information must be entered into PostalEASE no
later than Monday, February 12. Entry of the information by
that date will ensure continuation of the exempt status for
2007.
Any employee who claimed exempt status for 2006 who
does not submit a new Form W-4 will have federal taxes
withheld at the rate that would normally be applicable to an
employee claiming Single with 0 allowances. Employees
with an exempt status (as of Pay Period 26-06) will receive
printed messages on their earnings statement during Pay
Periods 02-07 and 03-07 reminding them that a new Form
W-4 is required.
Reminders:
• All administrative and managerial employees must
not provide tax advice to employees concerning the
completion of Form W-4s.
• Sending information concerning exempt Form W-4s
to the Eagan Accounting Service Center is no longer
required.
— Payroll Accounting,
Finance, 11-9-06
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