Retail

HANDBOOK PO-102 REVISION

New Procedures for Completing PS Form 8130

On November 23, 2006, Handbook PO-102, Self Service Vending Operational and Marketing Program, is revised to change the procedure to complete a PS Form 8130, Vending Equipment Sales and Services Daily Activity Log.

Handbook PO-102, Self Service Vending Operational and Marketing Program

1 The Self Service Vending Program

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16 Organizational Function and Responsibility

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164 Post Offices

164.1 Postmasters

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[Revise item n to read as follows:]

n. Ensure the servicing person uses Web Vending Activity Reporting System (VARS) to complete an electronic PS Form 8130, Vending Equipment Sales and Service Log, (see chapter 7) on the day the vending machine is serviced.

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164.3 Servicing Employees

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[Revise item c to read as follows:]

c. Use Web VARS to complete an electronic PS Form 8130, Vending Equipment Sales and Service Daily Activity Log, on the day the vending machine is serviced.

164.4 SSPC Technicians

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[Reletter current c and d, as new d and e. Add new item c to read as follows:]

c. Use Web VARS to complete an electronic PS Form 8130, Vending Equipment Sales and Service Daily Activity Log, on the day the vending machine is serviced.

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7 Reporting

71 Web Vending Activity Reporting System (Web VARS)

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712 Procedures

[Revise 712 to read as follows:]

Each employee servicing self-service vending equipment must use Web VARS to complete an electronic PS Form 8130, Vending Equipment Sales and Service Daily Activity Log, detailing the equipment serviced and maintained on the day the vending machine is serviced. Timely and accurate reporting is critical. Employee compliance with these requirements will be monitored.

Data entry users for the Web VARS are required to input data monthly. Timely and accurate updating of Web VARS is critical to the integrity of Web VARS. Employee compliance with these requirements will be monitored.

[Revise title and text of 713 to read as follows:]

713 Form Retention

A hard copy of PS Form 8130 will remain on file in the location where Web VARS data entry was completed for the current Postal Service fiscal year plus one (1).

The Web VARS database stores vending sales information, hours spent supporting vending equipment, equipment type, equipment location, and information on servicing employees. Web VARS will retain 5 years of data available to users.

[Revise title and text of 714 to read as follows:]

714 Requesting Web VARS Access

Permission to access Web VARS is granted through completion of an eAccess application. The approving supervisor grants the access level. A completed eAccess "Responsibility Statement" must be on file for all Web VARS users at the location where Web VARS data entry is completed. (See Web VARS User Guide, chapter 1)

Web VARS has unique authorization levels according to user role.

Authorization Level Sample Position Titles

Note: A VESS logon cannot be used in Web VARS.

[Revise title and text of 715 to read as follows:]

715 Training

For Web VARS training, use the Web VARS User Guide (see 721).

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72 Vending Activity Reporting System User Guide

721 Purpose

[Revise 721 to read as follows:]

The Web Vending Activity Reporting System (Web VARS) User Guide is designed to provide a detailed explanation of the purpose of Web VARS and to provide complete and comprehensive Web VARS instructions. Each chapter includes step-by-step instructions on how to use Web VARS and other reporting systems relating to vending. Chapters 1 through 7 of the User Guide are dedicated to Web VARS. Additional chapters address other systems related to vending.

You can access the User Guide at http://eagnmnsg10d/VFO/vfo_WebVARSTrainingGuide.htm or from the Blue Page:

1. Go to http://blue.usps.gov.

2. Click on Inside USPS.

3. In the left-hand column, under "Operations," click on Delivery and Retail.

4. In the left-hand column, under "Retail Svc Network/Access," click on Retail Service Equipment.

5. In the left-hand column, under "Retail Service Equipment," click on Vending Operations.

6. Under "Manuals and Handbooks," click on Web VARS User Guide.

You will need a password to log on to Web VARS. You can access the User Guide from the Web VARS Screen by clicking on the Help tab.

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We will incorporate these revisions into the next printed edition of Handbook PO-102 and into the next update of the online version accessible on the Postal ServiceTM PolicyNet Web site:

• Go to http://blue.usps.gov.

• Under "Essential Links" in the left hand column, click on References.

• Under "References" in the right-hand column, under "Policies", click on PolicyNet.

• Then click on HBKs.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)

— Retail Service Equipment,
Delivery and Retail, 11-23-06