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NOTICE
Shipment Confirmation Acceptance Notice (SCAN) Adds Volume Verification
Procedure
The article titled "Field Information Kit: Shipment Confirmation Acceptance Notice (SCAN)" in Postal Bulletin
22192 (10-26-06, pages 19-24), introduced a new feature
for PC PostageŽ users called Shipment Confirmation
Acceptance Notice (SCAN).
We are updating the SCAN feature to include a volume
verification procedure, which requires a Postal ServiceTM
employee to verify the number of mailpieces presented with
PS Form 5630, Shipment Confirmation Acceptance Notice.
To perform the required verification procedure, the Postal
Service employee must do the following:
1. Verify the total items presented with the total volume
entered on PS Form 5630.
2. After verifying the totals, scan PS Form 5630 with the
handheld scanner.
3. When the "Shipment Complete" screen appears on
the handheld scanner, do one of the following, as
appropriate:
a. If the volume presented matches the total volume
on PS Form 5630, select the "1: YES" option by
pressing "1" on the keypad.
b. If the volume presented does not match the total
volume on PS Form 5630, select the "2: NO" option by pressing "2" on the keypad.
4. Whether or not the volume presented matches the total volume on PS Form 5630, collect and dispatch the
mail as normal. All current collection and acceptance
standard operating procedures still apply.
We will mail an updated field information kit to all field
offices, along with a SCAN training DVD that will reflect this
change. The video and materials may be used as 30 minutes of Voice of the Employee (VOE) training credit.
Be on the look out for your updated field information kit
and training DVD. The items are expected to arrive in field
offices soon.
— Package Services,
Product Development, 11-23-06
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