PS FORM 8170 REMINDER

Reporting Procedures for Freedom of Information Act and Privacy Act Requests

Postmasters, district managers, vice presidents, and other records custodians (see Handbook AS-353, Guide to Privacy and the Freedom of Information Act, subchapter 4-8) must complete PS Form 8170, Freedom of Information Act and Privacy Act Request Report, for each request processed under the Freedom of Information Act (FOIA) and/or the Privacy Act. The collection and reporting of this information are required by the FOIA statute. PS Form 8170 is available at http://blue.usps.gov/formmgmt/forms/ps8170.pdf. Any outstanding reports for requests processed during fiscal year 2006 should be completed and submitted by December 29.

Exceptions

Do not complete PS Form 8170 for any of the following:

• Requests for individual change-of-address information under Handbook AS-353, subchapter 5-2d.

• Requests from federal, state, or local government agencies for any type of information.

• Requests from a union, unless the request cites the FOIA and/or the Privacy Act.

Where to send reports

• Field offices submit reports to the area Consumer Service program analysts (CSPAs) or district Consumer Affairs managers (CAMs), who serve as FOIA coordinators.

• Custodians located in Headquarters and Headquarters field units submit reports to the manager, Records Office at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to: FOIA - PA).

• FOIA coordinators submit reports to the manager, Records Office at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to: FOIA - PA). Coordinators are responsible for verifying the forms for accuracy and completion before submitting them to the Records Office.

Any questions concerning this requirement may be directed to the FOIA coordinator in the district or area Consumer Affairs office, or to the Records Office staff at 202-268-2608.

—Privacy Office,
Consumer Advocate, 12-7-06