Supply Management
INSTALLATION HEADS/MAOs
Semiannual Review of Capital Records
Handbook AS-701, Material Management, Section
541.28, Internal Reviews, contains procedures for conducting a semiannual review of capital records. The procedures
require either the installation head or designated material
accountability officer (MAO) to conduct a semiannual internal review and an evaluation of the status of property records and files. Installation Heads: If you do not have a
designated MAO, refer to Handbook AS-701, Part 541 and
Exhibit 541.21 for the assignment procedure and a sample
letter of delegation, respectively.
If you are an installation head or a designated MAO, you
must complete the review and evaluation process by following these steps:
• Meet with the designated material accountability
assistant (MAA) (if you have one) and discuss the
material accountability background of the installation.
If you do not have a designated MAA, refer to Handbook AS-701, Section 541.3 and Exhibit 541.32 for
the assignment procedure and a sample letter of delegation, respectively.
• Review the local standard operating procedures.
• Randomly select and inventory 10 percent of capital
items and 10 percent of sensitive items.
• Review files and records to verify that they are being
maintained in accordance with procedures outlined in
Handbook AS-701, Parts 551, 552, 553, and 556.
• Review the last six property changes for the month to
ensure they have been properly verified.
— National Supply Management Programs,
Supply Management, 2-15-07
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