Finance

Employee Cash Credit Count Changes to Once a Month

Effective May 10, 2007, postmasters, managers, and supervisors at Post Offices™ and postal retail units under Segmented Inventory Accountability (SIA) must per­form employee’s cash credit counts randomly at least once a month. The frequency of employee cash credit counts in SIA offices changed from at least once every two weeks to no less frequently than once a month. In conjunction with the cash credit count, SIA offices must verify domestic, international, and bait money orders assigned to the employees. The procedure is as follows:

1. The postmaster, manager, supervisor or designated person will perform the physical employee cash credit count using PS Form 3294-C, Cash Credit Count and Summary.

2. The employee or designated employee will also doc­ument the count into their PS Form 3294-C.

3. Upon agreement to the count, both the supervisor and employee will sign both PS Form 3294-C.

4. The supervisor must enter this count into the POS ONE system under the Count Inventory and Cash workflow.

5. The employee (owner of the credit being counted) or designated employee will logon into the POS One system and review the count.

6. The employee will have the option to either acknowl­edge or reject the count. If the employee or designat­ed employee is in agreement with the count, he/she will acknowledge the count and follow the system prompts. (If employee does not agree with the count and rejects it, this will prompt for the supervisor to fix the count entered and resubmit or the count will be purged from the system.)

7. POS ONE will automatically print the following:

• A Counts Result Receipt for the employee.
• A preliminary PS Form 1412, Daily Financial Report.
• In the back office will print a Cash Credit Count report, supervisor will file this together with PS Form 3294-C in record of employee credit.

Note: All counts performed must be entered into the POS ONE system regardless of the count results.

Postmaster/Field Guide

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[Revise the SIA Cash Credit section of the Accountability Count Chart to read as follows:]

 

 

Accountability Count Chart

Accountability Credit	Tolerance	Frequency	Overages	Shortages
SIA Cash Credit
Bargaining Employee	$5.00	1-Month*	AIC 068	AIC 764
Non-bargaining Employee	$5.00	1-Month*	AIC 068	AIC 764

* Counts must be conducted randomly within the established minimum frequency.

 

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We will incorporate the revision into the next online edi­tion of the Postmaster/Field Guide on the Postal Service Intranet.

• Go to http://blue.usps.gov/finance.
• Under “VP, Controller Organization,” click the Accounting button.
• In the Quick Links section, under “References,” click on the Postmaster/Field Guide link.

(The direct Web site address is http://blue.usps.gov/accounting/_pdf/currentPMGuide.pdf.)

— Revenue and Field Accounting,
Finance, 5-10-07