Effective June 7,2007, Employee and Labor Relations Manual (ELM) Chapter 1, Organizational Structures; Chapter 2, Job Evaluation; and Chapter 3, Employment and Placement, are changed editorially throughout to reflect new organizational names, position titles, and terminology. These changes are shown in the exhibit below:
In addition, substantive changes are made to Chapters 1 and 2, as described below:
Section 161, Organization Management Staffing System, is changed to show a new heading, Organizational Management System.
Section 161.1, Explanation, is changed to (a) reflect the transition of computerized complement control systems from the Organization Management Staffing System (OMSS) to the Organizational Management (OM) system; and (b) clarify the information contained therein.
Section 161.21, Management Organization Report, is changed to (a) show a new heading, Authorized Staffing Organization Report; (b) reflect the change in the title of the report from Management Organization Report to Authorized Staffing Organization Report; and (c) clarify the information contained therein.
Section 161.22, Management Staffing Report, is changed to (a) show a new heading, Payroll Staffing Condition Report; (b) reflect the change in the title of the report from Management Staffing Report to Payroll Staffing Condition Report; and (c) clarify the information contained therein.
Section 161.23, Management Staffing Exception Report, is deleted.
Section 212.1, Senior Vice President, Human Resources, is changed to (a) show a new heading, Executive Vice President, Chief Human Resources Officer; (b) to reflect the change in the position title from Senior Vice President, Human Resources, to Executive Vice President, Chief Human Resources Officer; and (c) revise text to reflect the title change.
Section 240, Other Bargaining Unit Positions, is changed to show the name change of (a) the National Post Office Mail Handlers, Watchmen, Messengers, and Group Leaders to the National Postal Mail Handlers Union; and (b) the office of Customer Requirements to Organizational Design and Management.
Employee and Labor Relations Manual (ELM)
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1 Organizational Structures
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160 Monitoring and Assessment
[Revise the title of 161 as follows:]
161 Organizational Management System
161.1 Explanation
[Revise the text of 161.1 as follows:]
The Organizational Management (OM) system is a computerized system that:
a. Provides information reflecting actual organizational characteristics down to the smallest supervised unit in every postal installation.
b. Identifies the hierarchy of organizational units and authorized positions.
c. Allows for staffing and structural comparisons between like facilities for the purpose of identifying inconsistencies.
161.2 Reports Generated
[Revise the title and text of 161.21 as follows:]
161.21 Authorized Staffing Organization Report
The Authorized Staffing Organization Report is a graphic display of the distribution of all authorized nonbargaining unit and selected bargaining unit positions within the manager’s span of control. It displays the structural arrangement of a postal facility and provides the following data:
a. Proper job title and occupation code.
b. Pay schedule and grade or level for each position.
c. The number of positions authorized for a given job title.
d. The date of the last change to the organizational unit.
e. The Finance Number for the specified postal facility.
[Revise the title and text of 161.22 as follows:]
161.22 Payroll Staffing Condition Report
The Payroll Staffing Condition Report is a sequential printout of authorized positions and incumbents, with all exceptions to the approved staffing clearly indicated. It compares data of known value and quantity from the authorized structure and staffing plan to the data extracted from current payroll tapes. Discrepancies between the two sets of data can be readily identified. The report notes the following variances between authorized and actual in the Variance column:
a. Vacant positions.
b. Overcomplement positions.
c. Nonauthorized positions.
[Delete 161.23:]
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2 Job Evaluation
210 General Information
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212 Responsibilities
[Revise the title and text of 212.1 as follows:]
212.1 Executive Vice President, Chief Human Resources Officer
The Executive Vice President, Chief Human Resources Officer, is responsible for ensuring that:
a. Each position in the Postal Service is evaluated and placed in an appropriate salary grade.
b. Postal Service employees receive equal pay for substantially equal work.
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240 Other Bargaining Unit Positions
[Revise the text of 240 as follows:]
To establish or change bargaining unit positions that are not covered by agreements between the Postal Service and the American Postal Workers Union; National Association of Letter Carriers; National Rural Letter Carriers Association; and National Postal Mail Handlers Union requires submission of a narrative request or PS Form 820. Any questions regarding these position evaluations should be directed to Organizational Design and Management.
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We will incorporate this revision into the next printed version of the ELM and into the next online update, available on the Postal Service™ PolicyNet Web site:
(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)
The ELM is also available on the Postal Service Internet:
- Go to www.usps.com.
- Click on About USPS & News, then Forms & Publications, then Postal Periodicals and Publications, and then Manuals.
— Organizational Design and Management,
Employee Resource Management, 6-7-07
