Installation Heads/MAOs: Semiannual Review of Capital Records

Handbook AS-701, Material Management, Section 541.28, Internal Reviews, contains procedures for conducting a semiannual review of capital records. The procedures require either the installation head or desig­nated material accountability officer (MAO) to conduct a semiannual internal review and an evaluation of the status of property records and files. Installation Heads: If you do not have a designated MAO, refer to Handbook AS-701, Part 541 and Exhibit 541.21, for the assignment procedure and a sample letter of delegation, respectively.

If you are an installation head or a designated MAO, you must complete the review and evaluation process by fol­lowing these steps:

• Meet with the designated material accountability assistant (MAA) (if you have one) and discuss the material accountability background of the installation. If you do not have a designated MAA, refer to Handbook AS-701, Section 541.3 and Exhibit 541.32, for the assignment procedure and a sample letter of delegation, respectively.
• Review the local standard operating procedures.
• Randomly select and inventory 10 percent of capital items and 10 percent of sensitive items.
• Review files and records to verify that they are being maintained in accordance with procedures outlined in Handbook AS-701, Parts 551, 552, 553, and 556.
• Review the last six property changes for the month to ensure they have been properly verified.

— National Supply Management Programs,
Supply Management, 8-16-07