Currently, nonprofit, bulk rate, and official mail stamped envelopes are listed in the Stamp Services System (SSS) inventory for the Stamp Distribution Offices (SDOs) and Stamp Services Centers (SSCs) and the Stamp Fulfillment Services (SFS) inventory system as individual envelopes; however, the items are sold only in lot quantities of 500 envelopes. This listing creates a rounding error on the fractions of pennies.
To eliminate processing problems, the listed nonprofit, bulk-rate, and official mail stamped envelopes will be inventoried under a new item number in both the SSS and SFS systems and will be converted to reflect the selling price for a carton of 500. See table below.
Effective January 4, 2008, the listed current envelopes item number will close. The bulk rate, nonprofit, and official mail envelopes will be inventoried under the new item number with selling prices to reflect the cost per cartons of 500 envelopes.
On January 4, 2008, SDOs and SSCs that have inventory totals of these envelopes must perform the following task for each different envelope:
1. Divide the total quantity on hand by 500.
2. Note the number of 500 cartons in the total.
3. Process the Inventory Modification (IMOD) Code 4 and reduce the total to zero for the original item number.
4. Input the total cartons of 500, as noted, under the new item number.
Example:
The IMOD Code 4 transactions for the old item number and the new item number should be equal in value.
Note: Pay close attention when processing requisitions for the nonprofit, bulk rate, and official mail envelopes. Because of the unit quantity changes, 500 envelopes will be represented by one (1) carton.
— Stamp Services,
Government Relations, 12-20-07
