Mailing Label and Completion Instructions

Note: The Mailing Label (International Air Waybill, Item 11FGG1) must be completed in English. If not filled out entirely in English, the shipment will be refused and returned to the origin office.

Section 1 — From mailer’s address information. Make sure all of the following information is entered completely and accurately:

• Date.
• Sender’s Full Name.
• Sender’s Telephone Number.
• Company Name — if applicable.
• Sender’s complete address, including City, State, Country, and ZIP Code.

Section 2 — To destination address information. Make sure all the following information is entered completely and accurately:

• Recipient’s Full Name.
• Recipient’s Telephone Number — required if shipment is addressed to a P.O. box.
• Recipient’s Fax Number — if applicable; helpful in case of an inaccurate destination address or difficulty with delivery.
• Recipient’s Complete Address — including Postal Code. Do NOT abbreviate City, State/Province, or Country. Make sure to use English (for instance, “Moscow” instead of “Moskva”). POS ONE and Click-N-Ship service provide the Postal Code when required, if the correct city name is entered.
• Recipient’s Tax ID Number for Customs Purposes (if applicable).

Section 3 — Shipment Information

Documents: Check this box if the shipment contains only correspondence and/or printed matter.

Non-Documents: Check this box for all other items. The recipient may be required to pay import duties and taxes. This ship­ment may be subject to Customs inspection.

Description: REQUIRED. A proper description must be provided on the mailing label for EACH item in the shipment in order for the shipment to clear Customs. A proper description consists of four parts: item, detailed description, country of manu­facture (where known), and value (the selling price or fair market value of the contents, in U.S. dollars.) Document value is $1.00 or the cost of document reconstruction, whichever is higher. EXCEPTION: Document shipments to Mexico CANNOT have a value listed. Each document item should be fully described (for example, diploma, birth certificate, marriage license).

 

Unacceptable Description Item	Acceptable Descriptions
	Specific Description Including Quantity of Each Item	Country of Manufacture	Value for Customs (US $)
Clothing	Clothing: Men’s cotton T-shirts (3)	China	$30.00
Computer parts	Computer parts: PC motherboard (1)	Taiwan	$60.00
Medicine	Medicine: Zocor 80 mg (personal use) (12 tablets)	USA	$25.00
Vitamins	Vitamins: Vitamin C 100 mg (50 tablets)	USA	$30.00
Papers	Papers: legal contract	—	$1.00

 

Total Value for Customs — If a commercial invoice is required, enter the sum of the total postage, fees, and packaging costs to the value of the items.

Section 4 — Required Signature

The mailing label must be signed by the sender or company representative. Online labels do not need signatures — the name printed online serves as the signature.

Section 5 — Postal Use Only

Each block of the “Postal Use Only” section must be completed by the retail associate. Please note that some of these fields, such as Postage and Insurance Fee, will be pre-populated in the online labels.

• Acceptance Date In.
• Acceptance Time In (check AM or PM).
• Scheduled Delivery Date.
• Acceptance Post Office ZIP+4 Code.
• Employee Initials.
• Dimensions in Inches (for non-document shipments).
• Weight (in pounds and ounces).
• Postage in U.S. Dollars.
• Insurance Fee in U.S. Dollars.
• Total Postage and Fees in U.S. Dollars — On shipments where a Commercial Invoice is required, the Total Post­age and Fees amount should be added to the value of items in Section 4 above plus any packing costs to give the amount that is filled in the Total Value for Customs field.
• Packaging Type — check GXG packaging or type of customer-provided packaging.

Please note the GXG Air Waybill (Mailing Label) Item is currently being updated to include a privacy statement. Post Offices are encouraged to use up their existing stock before reordering.