Policies, Procedures, and Forms Updates


DMM Revision: Firm Mailing Sheets for Certificates of Mailing

Effective immediately, the Postal Service™ is revising requirements for the completion of firm mailing sheets for mailers sending multiple items for which they request a cer­tificate of mailing via, PS Form 3877, Firm Mailing Book for Accountable Mail.

The Postal Service will incorporate this revision of the Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) 503.5 in our November 29, 2009, update to allow mailers to present computer-gener­ated information on PS Form 3877 or facsimiles that include all of the required information.

This update of the standards mirrors past changes to allow computer-generated firm mailing sheets for C.O.D items and other mailpieces with Extra Services, recogniz­ing that some mailers have a need for certificates of mailing for large quantities of mailpieces for which it is impractical to print or type the information.

Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)

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500 Additional Mailing Services

503 Extra Services

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5.0 Certificate of Mailing

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5.2 Basic Information

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5.2.3 Three or More Pieces

[Revise the text of 5.2.3 to allow computer-generated forms to be used, to read as follows:]

When requesting a certificate of mailing for three or more pieces presented at one time, a mailer may use PS Form 3877 (firm sheet) or a facsimile, subject to payment of the applicable fee for each item listed. Facsimile PS Forms 3877 must contain the same information as the postal-pro­vided form. The sheets of the books become the sender’s receipts. All entries made in firm sheets must be made by typewriter, ink, or ballpoint pen. Computer-generated firm sheets that contain the same information as PS Form 3877 also may be used. Any alterations must be initialed by the mailer and accepting employee. All unused portions of the addressee column must be obliterated by drawing a diag­onal line through them.

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We will incorporate this revision into the next printed version of the DMM and into the next update of the online DMM available via Postal Explorer® at http://pe.usps.com.