Effective internal controls require managing high level roles in our retail systems.
Effective immediately, Handbook F-101, Field Accounting Procedures, is revised to include the new policy to manage the number of administrator and supervisor roles in POS as follows:
Administrator Roles: All POS units, regardless of size, must have one administrator role and one backup. Larger offices (with more than five window terminals), as well as offices where business hours extend into a third tour of operations, may, at the discretion of local management, add a third administrator role. No unit shall be authorized more than three administrator roles.
Supervisor Roles: All POS units, regardless of size, must have one supervisor role and one backup (a maximum of two backups are optional). Larger offices (with more than five window terminals), as well as offices where business hours extend into a third tour of operations, may, at the discretion of local management, add a fourth supervisor role. No unit shall be authorized more than four supervisor roles.
All POS units must be in compliance with the new policy for administrative roles and supervisor roles by March 25, 2010.
Handbook F-101, Field Accounting Procedures
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2 Roles and Responsibilities
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2-4 Field Unit Managers
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[Add new 2-4.8 to read as follows:]
2-4.8 Retail Roles
Field unit managers must control segment and high level roles in POS units as follows:
1. Limit the number of authorized high level roles.
n Administrator Roles: All POS units, regardless of size, must have one administrator role and one backup. Larger offices (with more than five window terminals), as well as offices where business hours extend into a third tour of operations, may, at the discretion of local management, add a third administrator role. No unit shall be authorized more than three administrator roles.
n Supervisor Roles: All POS units, regardless of size, must have one supervisor role and one backup (a maximum of two backups are optional). Larger offices (with more than five window terminals), as well as offices where business hours extend into a third tour of operations, may, at the discretion of local management, add a fourth supervisor role. No unit shall be authorized more than four supervisor roles.
2. Remove roles in POS.
An RA must be removed (terminated) from the POS system no later than the employee’s last day of work when any of the following occurs:
n The RA is separated from the Postal Service.
n The RA bids to another position that does not require use of the POS system.
n The RA bids to another PRU. (Exception: Relief and pool RAs do not have to be removed from the POS system at a unit where they occasionally work.)
To remove (terminate) an RA in the POS system, see the POS ONE Procedures Guide, which is available on the POS ONE Program Office website:
a. Go to http://eagnmnsxfb0/posone.
b. Under “User Information,” click Training.
c. Click NCR POS ONE Training Links and Online Guides.
d. Click NCR Procedures Guide (the most current version available).
Note: Only an employee assigned a POS ONE Administrator role at the PRU can remove (terminate) a user (employee) from the POS system.
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13 Stamp Stock and Cash Credits
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13-8 Cash Credits
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13-8.2 Cash Retained
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[Delete the fifth paragraph and its three accompanying bullets.]
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13-8.6 Handling Inactive Cash Retained Credits
[Revise 13-8.6.d to read as follows:]
d. Remove the accountable role from the RA in the POS system (see criteria for removing an accountable role in part 2-4.8). It is not necessary to remove (terminate) the RA from the POS system if the RA’s job description requires the use of the POS system at that PRU.
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Index
[Add to Index:]
roles, retail roles (POS), 2-4.8
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We will incorporate this revision into the quarterly online update of Handbook F-101 available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Field and International Accounting,
Controller, 2-25-10
