Handbooks

Handbook F-101 Revision: Assigned Cash and Stamp Credit Count Frequencies

The following is a clarification of accounting policies related to count frequencies for assigned cash retained credits, stamp stock credits, and cash and stamp stock credits. To comply with the National Bargaining Agreement and Postal Service™ accounting policies and procedures outlined in Handbook F-101, Field Accounting Procedures, cash and/or stamp credits assigned to employees must be counted within a designated timeframe. Clarification of the designated count frequencies is as follows:

 

Count Frequency	Description
At least once each month	Counts must be conducted any day within the month.
At least once every 4 months	Counts must be conducted no less frequently than once every 4 months from the month of the last count. Example: A count performed on January 2nd is scheduled to be counted again, at the latest, any day within the month of May. Jan 2nd: Month of January, therefore latest Due Month is May
At least once every 12 months	Counts must be conducted at least once every 12 months from the month of the last count. Example: A count performed on March 2nd is scheduled to be counted again, at the latest, any day within the following month of March. Mar 2nd: Month of March, therefore latest Due Month is Next March

Handbook F-101, Field Accounting Procedures

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13 Stamp Stock and Cash Credits

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13-3 Individual Stamp Credit Counts

13-3.1 Counting Requirements

[Revise text to read as follows:]

Supervisors must randomly count stamp credits main­tained by bargaining unit employees at least once every 4 months from the month of the last count.

Stamp credits maintained by nonbargaining unit employ­ees must be counted by the nonbargaining employee and another employee at least once every 12 months from the month of the last count.

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13-10 Count and Tolerance Tables

13.10.1 Counts

[Insert this table below the current table:]

 

Count Frequency	Description
At least once each month	Counts must be conducted any day within the month.
At least once every 4 months	Counts must be conducted no less frequently than once every 4 months from the month of the last count. Example: A count performed on January 2nd is scheduled to be counted again, at the latest, any day within the month of May. Jan 2nd: Month of January, therefore latest Due Month is May
At least once every 12 months	Counts must be conducted at least once every 12 months from the month of the last count. Example: A count performed on March 2nd is scheduled to be counted again, at the latest, any day within the following month of March. Mar 2nd: Month of March, therefore latest Due Month is Next March

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We will incorporate these revisions into the next updated version of Handbook F-101 available on the PolicyNet web­site:

n Go to http://blue.usps.gov/.

n Under “Essential Links” in the left-hand column, click PolicyNet.

n On the PolicyNet page, click HBKs.

The direct website URLs are http://blue.usps.gov/cpim/ftp/hand/f101.pdf (PDF version) and http://blue.usps.gov/cpim/ftp/hand/f101/welcome.htm (HTML version).

— Field and International Accounting,
Controller, 2-25-10