Before April 30, 2010, all retail associates must return unsold migratory bird stamps to the unit reserve. Prior to May 31, 2010, all unit reserve stock custodians must ship unsold migratory bird stamps to the stamp distribution offices (SDOs) or stamp distribution centers (SDCs) for receipt. All postal retail units are required to return unsold migratory bird stamps annually. Only philatelic units may maintain inventories of prior-year bird stamps for sale to collectors. SDOs and SDCs must establish and communicate a schedule for postal retail units to submit all unsold migratory bird stamps for destruction based on the dates previously mentioned and on the following requirements:
n Use PS Form 17, Stamp Requisition/Stamp Return, to return all unsold migratory bird stamps. Prepare an original and three copies and annotate “Returned for Destruction” and “Bird Stamps” on PS Form 17.
n List the bird stamps on the PS Form 17 by item number, quantity, redemption rate, and total dollar value.
n Enter the total value of the returned bird stamps in AIC 848 on the unit’s PS Form 1412 on the date of dispatch to SDO/SDC.
n Enter the system-generated shipment number on PS Form 17.
n Ship unsold bird stamps along with the original and two copies of PS Form 17 to the SDO/SDC. Place the original PS Form 17 in a sealed envelope and tape it to the outside of the carton clearly marked as “Bird Stamps”. Place two copies inside the carton and file the third copy locally.
n Do not commingle international reply coupons (IRCs), redeemed stock, or saleable stock with migratory bird stamps returned for destruction.
Note: Postal retail units in districts where SDOs are consolidating into an SDC will ship migratory bird stamps to their new SDC according to special instructions provided for consolidated SDOs.
See Handbook F-101, Field Accounting Procedures, part 11-6.7 at http://blue.usps.gov/cpim/ftp/hand/f101.pdf for additional information about migratory bird hunting and conservation stamps.
— Field and International Accounting,
Controller, 4-8-10
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