Postmasters, district managers, vice presidents, and other records custodians (see Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management, 4-8) must complete PS Form 8170, Freedom of Information Act Request Report, for each request processed under the Freedom of Information Act (FOIA). The collection and reporting of this information are required by the FOIA statute.
Any outstanding reports for requests processed during fiscal year 2010 should be completed and submitted by November 19, 2010.
Do not complete PS Form 8170 for any of the following:
n Requests for individual change-of-address information under Handbook AS-353 5-2d.
n Requests from federal, state, or local government agencies for any type of information.
n Requests from a union, unless the request cites the FOIA.
n Field offices submit reports to the area Consumer Service Program Analyst (CSPA) or district Consumer Affairs Manager (CAM), who serve as FOIA coordinators.
n Custodians located at Headquarters and Headquarters field units and FOIA coordinators submit reports to the manager, Records Office, at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to FOIA-PA@usps.gov). FOIA coordinators are responsible for verifying the forms for accuracy of completion before submitting them to the Records Office.
PS Form 8170 is online at http://blue.usps.gov/formmgmt/forms/ps8170.pdf, and the automated version can be found at http://blue.usps.gov/formflow/xft/psform8170.xft.
If you have questions concerning this requirement, contact your area Consumer Service program analyst (CSPA), district Consumer Affairs office, or the Records Office staff at 202-268-2608.
— Privacy Office,
Consumer Advocate, 11-4-10
