Supply Management

SmartPay Purchase Card Program Accountability Acknowledgement, Account Setup, and Maintenance Documents Update

Effective immediately, all current and future purchase cardholders, credit card approving officials (CCAOs), and agency program coordinators (APCs), are to use the December 2010 version of the purchase card accountabil­ity acknowledgement, setup, and maintenance docu­ments. Previous versions must be discontinued. Outdated versions of the documents will not be processed and will be returned to the employee.

Find the new version of the following documents on the Supply Management Purchase Card website at http://blue.usps.gov/purchase/operations/ops_impachome.htm:

n USPS Cardholder Accountability Acknowledgement.

n USPS Cardholder Setup.

n USPS Cardholder Maintenance.

n USPS Credit Card Approving Official Accountability (CCAO) Acknowledgement.

n USPS Credit Card Approving Official Setup.

n USPS Credit Card Approving Official Maintenance.

n USPS Credit Card Approving Official Change.

Other revisions include the following:

For the cardholder

n The USPS Cardholder Accountability Acknowledge­ment updates eBuy to eBuy 2 and changes National Training Database (NTD) to Learning Management System (LMS). In addition, the updated acknowl­edgement now only requires key elements from the cardholder’s local buying authority delegation.

n A field for the FEDSTRIP has been included on the set-up and maintenance documents.

n A signature from a local office manager is only required in certain circumstances on the USPS Card­holder Maintenance document. See the document for more infrmation.

For the CCAO

n The USPS Credit Card Approving Official (CCAO) Accountability Acknowledgement changes NTD to LMS.

n A field for the Employee ID and FEDSTRIP has been included on the CCAO document.

n To update the account for a CCAO, the USPS Credit Card Approving Official (CCAO) Change document or the USPS Credit Card Approving Official (CCAO) Maintenance document will be used. Depending on the change or update required, the CCAO will read the instructions and select the appropriate docu­ment. A signature from a local office manager is only required in certain situations.

Your APC can answer any questions about the docu­ments or other purchase card–related inquiries. Locate your APC at http://blue.usps.gov/purchase/operations/ops_impachome.htm.

— Supply Management Infrastructure,
Supply Management, 12-16-10