Handbooks

Handbook F-101 Revision: Cash Credits and Stamp Stock Credit Count Frequencies for Non-Bargaining Employees

Effective December 30, 2010, Handbook F-101, Field Accounting Procedures, is revised to state that cash retained and stamp credits assigned to nonbargaining employees must be counted within the revised designated timeframe. Counts must be conducted randomly and no less frequently than once every fiscal year (October–September).

Handbook F-101, Field Accounting Procedures

* * * * * 

13 Stamp Stock and Cash Credits

* * * * * 

13-3 Individual Stamp Credit Counts

13-3.1 Counting Requirements

* * * * * 

[Revise the second paragraph as follows:]

Stamp credits maintained by nonbargaining unit employ­ees must be counted by the nonbargaining employee and another employee no less frequently than once every fiscal year (October–September).

* * * * * 

13-9 Count and Tolerance Tables

13-9.1 Counts

The following table lists the frequency for counting accountability credits and specifies the AIC for recording overages and shortages.

[Revise the tables as follows:]

 

For this accountability credit…	The tolerance is…	Count this credit every…	Record overages in…	Record shortages in…
Unit Reserve Stock
Bargaining Employee	See part 13-9.2	4 months*	AIC 057	AIC 767
Nonbargaining Employee		once a fiscal year*	AIC 057	AIC 767
PMR		once a fiscal year*	AIC 057	AIC 767
Unit Cash Reserve
Bargaining Employee	$0.00	month*	AIC 068	AIC 764
Nonbargaining Employee	$0.00	month*	AIC 068	AIC 764
PMR	$0.00	month*	AIC 068	AIC 764
SIA Cash Credit (Cash Retained)
Bargaining Employee	$5.00	month*	AIC 068	AIC 764
Nonbargaining Employee	$5.00	month*	AIC 068	AIC 764
PMR	$5.00	month*	AIC 068	AIC 764
Stamp Stock Credit
Bargaining Employee	See part 13-9.2	4 months*	AIC 057	AIC 767
Nonbargaining Employee		once a fiscal year*	AIC 057	AIC 767
PMR		once a fiscal year*	AIC 057	AIC 767
SIA Retail Floor Stock
Difference is = or < .1% of sales	$0.00	fiscal quarter	AIC 239	AIC 639
Difference > .1% of sales	$0.00	fiscal quarter; must also count unit reserve stock.	AIC 239	AIC 639
Automated Postal Center
Bargaining Employee	$0.00	3 months*	AIC 175	AIC 612
Nonbargaining Employee	$0.00	3 months*	AIC 175	AIC 612
PMR	$0.00	3 months*	AIC 175	AIC 612
Contract Postal Unit	$0.00	once a fiscal year*	AIC 057	AIC 767

* Counts must be conducted randomly within the minimum established frequency.

 

Count Frequency	Description
At least once each month	Counts must be conducted any day within the month.
At least once every 4 months	Counts must be conducted no less frequently than once every 4 months from the month of the last count. Example: A count performed on January 2nd is scheduled to be counted again, at the latest, any day within the month of May. Jan 2nd: Month of January, therefore latest Due Month is May.
Once a fiscal year	Counts must be conducted randomly and no less frequently than once every fiscal year (October–September).

* * * * * 

We will incorporate these revisions into the next updated version of Handbook F-101 available on the Postal Service™ PolicyNet website:

n Go to http://blue.usps.gov.

n In the left-hand column, under “Essential Links,” click PolicyNet.

n Click HBKs.

(The direct URL for Handbook F-101 is http://blue.usps.gov/cpim/ftp/hand/f101.pdf.)

— Field and International Accounting, Controller, 12-30-10