Effective March 24, 2011, Handbook F-101, Field Accounting Procedures, is revised to require electronic Money Order Voucher Entry System (eMOVES) and integrated retail terminal (IRT) offices to print credit/debit terminal reports (Clerk and Batch Close Reports) only on days when there is credit/debit activity.
Handbook F-101, Field Accounting Procedures
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5 Daily Financial Reporting
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5-2 Electronic Money Order Voucher Entry System Units
5-2.1 eMoves — Retail Associate Closeout
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At electronic Money Order Voucher Entry System (eMOVES) units, RAs conduct their daily closeout as follows:
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[Revise item b as follows:]
b. Print the clerk report from the credit and debit card terminal(s) (if the RA had credit or debit transactions for the day).
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5-2.2 eMOVES — Unit Closeout
At eMOVES units, perform the unit closeout as follows:
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[Revise item g as follows:]
g. Run the Batch Close Report from the credit and debit card terminal(s) (if the unit had credit or debit card transactions for the day). Verify that all credit and debit card receipts are accounted for. The amounts from the Batch Close Reports, the receipts, and AIC 762 and AIC 772 entries must all match. RAs are liable for missing receipts.
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5-3 Integrated Retail Terminal Units
5-3.1 IRT — Retail Associate Closeout
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At IRT units, RAs conduct the daily closeout as follows:
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[Revise item b as follows:]
b. Print the clerk report from the credit and debit card terminals (if the RA had credit or debit transactions for the day) and verify that the amounts match AIC 762 and AIC 772 and that all receipts are accounted for. Adjust the AIC(s) as necessary.
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5-3.2 IRT — Unit Closeout
At IRT units, perform the unit closeout as follows:
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[Revise item i as follows:]
i. Run the Batch Close Report from the credit and debit card terminals (if the unit had credit or debit card transactions for the day) and verify that the totals match AIC 762 and AIC 772.
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We will incorporate these revisions into the next printed version of Handbook F-101 and also into the online version available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n Click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Field and International Accounting,
Controller, 3-24-11
