POM Revision: Discontinuance Procedures

Effective immediately, the Postal Operations Manual (POM) is revised to remove the discontinuance procedures in sections 123.6 through 123.8. Section 123.5 is revised to reflect the current name of PS Form 1362, Status Change Request/Report. Section 123.9 is also revised to refer exclusively to the recordkeeping requirements for termina­tion of community Post Offices™ and contract postal units. Discontinuance procedures are detailed in 39 CFR 241.3 and Handbook PO-101, Post Office Discontinuance Guide, and so the pertinent POM provisions are duplicative and could lead to unnecessary confusion.

Postal Operations Manual (POM)

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1 Retail Management

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12 Retail Facility Management

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123 Post Offices, Stations, Branches, Contract Postal Units, and Nonpersonnel Units

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[Revise the title and text of 123.5 to read as follows and delete 123.51:]

123.5 Reporting Requirements for Change in Post Office, Station, or Branch and ZIP Code Status

Immediately upon approval of a change in status or a detection that a previous reporting was erroneous, areas will ensure that a PS Form 1362, Status Change Request/Report, is completed and submitted to Address Manage­ment, Operations Support, at Headquarters. Instructions for completion are on the reverse of the form. The actions to be reported are as follows:

a. Conversion of a postal unit from one type to another.

b. A change in the name of a postal unit or the ZIP Code for a delivery area.

c. Establishment of city delivery service.

d. Relocation of a postal unit to a building with a differ­ent owner status (e.g., from a privately owned– to a Postal Service–owned building).

e. Detection that information reported from the National ZIP Code Information System files is in error.

[Delete 123.6 through 123.8 in their entirety, renumber 123.9 as 123.6, and revise as follows:]

123.6 Reporting Requirements for Community Post Office or Contract Postal Unit Discontinuance

Upon the discontinuance of a community Post Office or contract postal unit, a report of change in status must be made on PS Form 1362, Status Change Request/Report, as required by 123.5. Additionally, when a contract unit is discontinued, a contract modification must be completed to show the contract termination date and submitted to the following address:

PO BOX 14678
ST LOUIS MO 63180-9400

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We will incorporate these revisions into the next printed version of the POM and also into the online update, avail­able on the Postal Service™ PolicyNet website:

n Go to http://blue.usps.gov.

n In the left-hand column under “Essential Links”, click PolicyNet.

n Click Manuals.

(The direct URL for the Postal Service PolicyNet Web site is http://blue.usps.gov/cpim.)