Human Resources

2011 Combined Federal Campaign Guidelines

Schedule and Responsibilities

Each fall, the U.S. Postal Service® joins other federal agencies in the Combined Federal Campaign (CFC). In accordance with Office of Personnel Management (OPM) regulations, the campaign runs for a 6-week period between September 1 and December 15, as established by the local Federal Coordinating Committee.

Vice presidents of area Operations have campaign responsibility. Area offices must ensure that campaign infor­mation is disseminated to all offices under their jurisdiction.

Guidelines Online

Publication 530, Combined Federal Campaign Opera­tional Guidelines, October 1994, explains how to carry out a successful campaign; revises position titles, facility loca­tions, and dates of campaign; and is available on the Postal Service™ PolicyNet website:

n Go to

n Under “Essential Links” in the left-hand column, click PolicyNet.

n Click PUBs.

The OPM website offers additional infor­mation on the Combined Federal Campaign, including geo­graphic boundaries.

Pledge Form Management Instructions

Pledge forms vary throughout the country.

1. Make sure local campaign staff checks pledge forms for completeness.

2. Distribute pledge forms as follows:

a. CFC audit copy submit to appropriate CFC official.

b. Employee copy — return to employee.

c. Payroll Office copy:


If the employee has chosen to…


Give a one-time contribution (cash, check, or money order),

Destroy the Payroll Office copy.

Make a contribution via payroll deduction,

Make sure:

n The current years pledge form is used.

n The employee name, Social Security number, or employee identification number is legible.

n The employees work phone number is indicated.

n The deduction per pay period is indicated.

n The finance number of the employee is indicated.

n The amount per pay period is at least $1.00.

n The annual amount is indicated.

n The annual amount per year is $26.00 when $1.00 is deducted per pay period.

n The amount of the contribution is to be made via payroll deduction.

n The employee signs and dates the pledge form.

n When the employee uses more than one pledge form for multiple charities, all forms are stapled together and the pay period deduction as well as the annual amount of the deduction are in the appropriate boxes. Mark the pledge forms 1 of 3, 2 of 3, etc.

On a weekly basis:

n Mail the Payroll Office copy to the HR Shared Service Center (HRSSC) at the following address. Ensure a complete return address for the CFC coordinator is included with each batch of forms.

HRSSC — CFC Pledge
PO Box 970400
Greensboro NC 27497-0400
Telephone: 877-477-3273, option 5

The HRSSC will retain the payroll deduction portions of the pledge cards for 6 months.

3. Submit corrections to the HRSSC.

Note: All cards that are illegible or incomplete will be returned to the local CFC coordinator for correction and resubmission to the HRSSC by pay period 01-12.

Final Report

At the end of each campaign, Eagan Accounting Services prepares a report from the Postal Payroll System of CFC con­tributions through payroll deductions (as of pay period 02-12) as the annual report of national CFC contributions. Each per­formance cluster manager receives a copy.