Effective October 20, 2011, Handbook F-101, Field Accounting Procedures, is revised to include the new Retail floor stock limits at POS ONE units. Retail floor stock limits at POS ONE postal retail units (PRUs) are revised to the 3-week total postage sales from the same period last year. This revision does the following:
Provides flexibility for the POS unit to reflect additional stamp and philatelic inventory at the retail floor stock level in the event the unit reserve custodian is not available.
No longer requires the authorized temporary increases.
Supports the implementation of Inventory Replenishment Systems (IRS) for philatelic items.
Handbook F-101, Field Accounting Procedures
* * * * *
14 Segmented Inventory Accountability
* * * * *
14-2 Retail Floor Stock
* * * * *
[Revise the title and text of 14-2.3 to read as follows:]
14-2.3 Retail Floor Stock Limits
Retail floor stock is the sum of display stock plus loose stock at a POS unit.
Retail floor stock limits are based on the following two periods:
n For Postal FY Quarter 1 (October 1–December 31), the retail floor stock limit is the retail floor stock total postage sales from the same period last year (SPLY), same quarter, divided by 4.5. (This will calculate to approximately 3 weeks sales.) For example, if your retail floor stock total postage sales for Quarter 1 of the previous year totals $18,000, your retail floor stock limit for each day in Quarter 1 of the current year must not exceed $3,000 (18,000/4.5 = 4,000).
n For Postal FY Quarters 2, 3, and 4 (January 1–September 30), the retail floor stock limit is the total retail floor stock postage sales from Quarters 2, 3, and 4 of the SPLY divided by fourteen (14). (This will calculate to approximately 3 weeks sales.) For example, if your retail floor stock total postage sales from Quarters 2, 3, and 4 of the previous year totals $72,000, your retail floor stock limit for each day in Quarters 2, 3, and 4 of the current year must not exceed $4,000 (72,000/14 = 5,143).
Note: Newly established PRUs under Segmented Inventory Accountability can request the district Finance manager (DFM) to establish the retail floor stock limit when there are no SPLY sales to use for calculating the retail floor stock limit as described in 14.2.3. The DFM will provide the unit with a written authorization with the amount established, effective date, and expiration date.
For the purpose of establishing the retail floor stock limit, the calculation is 3 week sales from the SPLY stamp sales reported in AIC 852 on the unit’s PS Form 1412, Daily Financial Report, for either Quarter 1 and/or Quarters 2, 3 and 4.
* * * * *
We will incorporate this revision into the quarterly online update of Handbook F-101 available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Revenue and Field Accounting,
Controller, 10-20-11
