Handbooks

Handbook AS-709 Revision: Purchase Card Policies and Procedures for Local Buying

Effective November 3, 2011, Handbook AS-709, Pur­chase Card Policies and Procedures for Local Buying, is revised to update policy and procedures for of the Smart­Pay Purchase Card Program.

Handbook AS-709, Purchase Card Policies and Procedures for Local Buying

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1 Introduction

11 Overview

111 About This Handbook

111.1 Scope

[Revise 111.1 to read as follows:]

This handbook explains the policies and procedures of the SmartPay Purchase Card Program. It is intended for Postal Service employees designated as cardholders, credit card approving officials (CCAOs), and agency program coordi­nators (APCs). These Purchase Card Program participants can also find supplemental guidance, frequently asked questions, the most current documents, and important links at the Supply Management Purchase Card website on Blue, the Postal Service Intranet:

n Go to http://blue.usps.gov.

n Click Inside USPS.

n Under “Finance,” click Supply Management.

n Under “Resources”, click Purchase Card Program.

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2 Cardholder and Approving Official Account Setup and Update

21 Account Setup

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212 Cardholder Account

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212.8 Accountability Acknowledgment Requirements

[Revise the text of 212.8 to read as follows and delete Exhibits 212.8a and 212.8b:]

The cardholder and the CCAO are responsible for the proper use of the credit card. Before cards are issued or CCAOs start monitoring cardholders, appropriate Accountability Acknowl­edgments must be completed and on file with the responsible APC. Updated Accountability Acknowledgment documents can be accessed at the Supply Management Purchase Card website on Blue (see 111.1).

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We will incorporate this revision into the next printed version of the handbook and also into the online version available on the Postal Service PolicyNet website:

n Go to http://blue.usps.gov.

n Under “Essential Links” in the left-hand column, click PolicyNet.

n Click HBKs.

(The direct URL for the Postal Service PolicyNet website is http://blue/usps.gov/cpim.)

— Supply Management Infrastructure,
Supply Management, 11-3-11