Postmasters, district managers, vice presidents, and other records custodians (see Handbook AS-353, Guide to Privacy, the Freedom of Information Act, and Records Management, 4-8) must complete PS Form 8170, Freedom of Information Act Request Report, for each request processed under the Freedom of Information Act (FOIA). The collection and reporting of this information are required by the FOIA statute.
Any outstanding reports for requests processed during fiscal year 2011 should be completed and submitted by November 4, 2011.
Do not complete PS Form 8170 for any of the following requests:
n For individual change-of-address information under Handbook AS-353, 5-2d.
n From federal, state, or local government agencies for any type of information.
n From a union, unless the request cites the FOIA and/or Privacy Act.
n Field offices submit reports to the area or district Consumer & Industry Contact (C&IC) managers, who serve as FOIA coordinators.
n Custodians located in Headquarters and Headquarters field units submit reports to the manager, Records Office, at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to FOIA – PA@usps.gov).
n FOIA coordinators submit reports to the manager, Records Office at Headquarters (reports may be sent via facsimile to 202-268-5353 or via e-mail to FOIA – PA@usps.gov). Coordinators are responsible for verifying the forms for accuracy of completion before submitting them to the Records Office.
The hard copy PS Form 8170 can be found on the Forms Management, Policies and Procedures Information page at http://blue.usps.gov/formmgmt/forms/ps8170.pdf, and the form fill version can be found at http://blue.usps.gov/formflow/xft/psform8170.xft.
If you have questions concerning this requirement, contact your C&IC manager in your district/area, or the Records Office staff at 202-268-2608.
— Privacy Office,
General Counsel and Executive Vice President, 11-3-11
