This article clarifies “Handbook F-101 Revision: Postal Quarter Counts for Cash Retained Credit and Cash Reserve“ in Postal Bulletin 22321 (10-6-11, pages 25–26). Cash retained credits with $0 balance reported in AIC 753, will be considered inactive if there is no activity at least once each postal quarter.
Handbook F-101, Field Accounting Procedures
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13 Stamp Stock and Cash Credits
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13-7 Cash Credits
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13-7.2 Cash Retained
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[Revise the third paragraph to read as follows:]
Cash retained credits are considered inactive if there is no activity at least once each postal quarter for credits with funds or $0 balance reported in AIC 753. See part 13-7.6 for handling inactive cash retained credits.
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13-7.6 Handling Inactive Cash Retained Credits
[Revise the first paragraph, omitting the two bullets, to read as follows:]
An RA’s cash retained credit is considered inactive when there is no activity at least once each postal quarter for credits with funds or $0 balance reported in AIC 753.
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13-8 Conducting Cash Counts
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13-8.3 Cash Retained Credit Counts (POS Units Only)
[Revise text to read as follows:]
Each employee working from the retail floor stock under segmented inventory accountability has a cash retained credit.
Cash retained credits must be counted randomly at least once each postal quarter. Counts can be conducted any day within the postal quarter, but should be conducted randomly to avoid establishing a pattern. This includes bargaining and nonbargaining employees and postmaster reliefs.
Cash retained credit counts must be conducted using the POS workflow. Each employee’s domestic and international (MP-1) money orders must be counted in conjunction with the cash credit count. (See the POS ONE Procedures Guide, subchapter 12-5, for instructions on conducting counts in the POS system.)
If an employee has a reassigned portion of the unit cash reserve, it must be counted in conjunction with the cash retained credit count.
The assigned employee and another employee, one of whom must be a nonbargaining employee, perform the count(s).
Note: If a nonbargaining employee is not domiciled at the unit, the postmaster, manager, or supervisor responsible for the unit is required to perform an independent cash credit count no less than once every postal quarter.
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We will incorporate these revisions into the next printed version of Handbook F-101 and into the online update available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column, under “Essential Links”, click PolicyNet.
n Click HBKs.
(The direct URL is http://blue.usps.gov/cpim/ftp/hand/f101.pdf.)
— Revenue and Field Accounting,
Controller, 3-8-12
