Information Security

Protect Sensitive Data

Protecting the Postal Service’s business, customer, or employee sensitive data isn’t only a good idea — it’s a requirement. All employees transmitting or maintaining sensitive information electronically are required to use encryption for sensitive (name, date of birth, social security number, credit card info, etc.) files. Encryption is the pro­cess of transforming plain text data, by using an algorithm, to make the text unreadable. A password (key) is required to access the document.

The Postal Service™ has developed a quick and easy self-paced training video (7 minutes) on how to encrypt emails and documents. Encryption 101 training is available online at or, upon request, in DVD format. Contact information: Gerri Wallace, Corporate Information Security Office, Headquarters, at 202-268-6821 or