This is a clarification to Handbook F-101, Part 13-8.3, Cash Retained Credit Counts (POS Units Only). Cash retained credits with funds must be counted randomly at least once each postal quarter.
Handbook F-101, Field Accounting Procedures
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13 Stamp Stock and Cash Credits
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13-8 Conducting Cash Counts
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13-8.3 Cash Retained Credit Counts (POS Units Only)
Each employee working from the retail floor stock under segmented inventory accountability has a cash retained credit. Cash retained credits with funds must be counted randomly at least once each postal quarter. Counts can be conducted any day within the postal quarter, but should be conducted randomly to avoid establishing a pattern. This includes bargaining and nonbargaining employees and postmaster reliefs.
Cash retained credit counts must be conducted using the POS workflow. Each employee’s domestic and international (MP-1) money orders must be counted in conjunction with the cash credit count. (See the POS ONE Procedures Guide, subchapter 12-5, for instructions on conducting counts in the POS system.)
If an employee has a reassigned portion of the unit cash reserve, it must be counted in conjunction with the cash retained credit count. The assigned employee and another employee, one of whom must be a nonbargaining employee, perform the count(s).
Note: If a nonbargaining employee is not domiciled at the unit, the postmaster, manager, or supervisor responsible for the unit is required to perform an independent cash credit count no less than once every postal quarter.
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We will incorporate this revision into the next online update of Handbook F-101 available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click Handbooks.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Revenue and Field Accounting,
Controller, 7-12-12
