Management Instruction (MI) FM-310-2012-3, Transfer of Management Official at Post Offices, Stations, and Branches, is now available on PolicyNet and is effective immediately. This MI replaces MI FM-310-2007-1, which is obsolete.
This MI establishes the policy and procedures for transferring a Post Office™, station, or branch whenever a change of management occurs. Highlights of this MI include the following:
n When a postmaster, officer-in-charge, station manager, or acting station manager directly responsible for the financial accountability of a unit is reassigned, the financial accountability must be transferred from the outgoing to the incoming official.
n A postmaster who manages the operations of multiple Post Offices, stations, and branches through subordinate supervisors must complete a certificate of transfer that acknowledges the performance of subordinate offices.
n The following documents are available on the Accounting webpage:
n Office_Transfer_Checklist.xls — provides guidelines for transferring a unit.
n USPS National Office Transfer Process.ppt — provides a training guide for transferring a unit.
To access the Transfer of Accountability Forms on the Accounting webpage:
n Go to http://blue.usps.gov/wps/portal/accounting.
n In the right column, under Quick Links, Forms, click Transfer or Accountability Forms. A menu will appear with all the forms needed for transferring accountabilty.
n Click each form to complete the process.
To access MI FM-310-2012-3 on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n Click MIs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Revenue and Field Accounting,
Controller, 10-4-12
